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Purchasing Procedure Manual

Below are Procedures, Policies, Work Instructions and Forms to assist you in your everyday work. 

Procedures
Policies
Flowcharts
Work Instructions
Forms for Campus Customers
Forms for Purchasing

Procedures 

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Procedures
College Purchasing Procedure - PURPR001 Furniture Purchase Procedure - PURPR002
 
Purchasing with Federal Funds Procedure - PURPR003 Vendor Communications Procedure - PURPR004
   
   
   

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Policies

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Policies
Furniture Policy - PURPL001  
 
   
   
   
   
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Flowcharts

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Flowcharts

Comparison of Contracting Methods - PURFC001 Change Order - PURFC002
 
   
   
   

 

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Work Instructions

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Work Instructions

After-the-Fact Requisitions - PURWI022 Blanket Expiration Report - PURWI027
 
Blanket Order - PO Contract Administration - PURWI014 Blanket Order Purchasing to Time & Materials Contractors - PURWI033
 
Change Order Processing - PURWI020 Conflict of Interest - PURWI001
   
Customer Product/Service Requirements - PURWI034 Environmentally Sound Purchasing - PURWI026
   
Evaluating Supplier/Vendor Performance - PURWI036 GM-UAW Task Orders - PURWI015
   
Incomplete Document Report - PURWI032 LCC Card Audit Process - PURWI025
   
LCC Cardholder Guide - PURWI009 No-Bid Justification Letter - PURWI018
   
Processing LCC Card Requests - PURWI010 On-Time Vendor Deliveries - PURWI024
   
Prevailing Wage Rates - PURWI005 Process for Entering Vendors into Banner - PURWI031
   
Public Bidding Process - PURWI003 Sole Source Justification - PURWI002
   
Sole Source Purchase Records - PURWI023 Supplier Appeal - PURWI004
   
Supplier Diversity Program - PURWI008 Task order Purchasing - PURWI016
   
Termination of LCC Credit Card - PURWI030 Unidentified Shipments - PURWI006
   
WRC - Purchasing & Authorization Invoice - PURWI011 No Bids - PURWI058
   
Entering a Person Only into Banner - PURWI038 Sale Bids - PURWI037
   
FOIA Request - PURWI059 Vendor Report Card - PURWI048
   
Information Technology Purchases - PURWI060 Vendor Mailing List - PURWI051
   
Cost Savings Report - PURWI054 Open Purchase Orders - PURWI050
   
Open Requisitions - PURWI047 Over $100,000K Report - PURWI039
   
On Time Delivery Report - PURWI044 Purchasing Lead Time - PURWI046
   
Requesting an LCC Card - PURWI062 Recording of Certificate of Insurances - PURWI055
   
Attaching Documents in Banner - PURWI056 Updating Department Web Pages - PURWI057
   
All Purchase Orders Awarded - PURWI043 Minority & White Woman Owned Report - PURWI040
   
Purchasing Awards to Vendors In State - PURWI042 Purchase Orders Awarded - LCC District - PURWI041
   
Receiving and Opening of Bids/Proposals - PURWI036 Blanket Purchase Order Expiration - PURWI045
   
Debarment Policy on Non-Responsible Vendor in Procurement Transactions - PURWI061 Weekly Change Order Report - PURWI063
   
Information Technology Purchases - PURWI060 Statement of Work Requirements - PURWI064
   
Blanket Purchase Orders Within 20% - PURWI065  
   


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Forms for Campus Customers

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Forms for Campus Customers

Conflict of Interest Disclosure Form - PURFR015 Federal Surplus Authorization Memo - PURFR003
Indemnity Clause - Use of College Owned Equipment - PURFR012  Independent Contractor Services Request  Form - PURFR106
 
LCC Card Request Form - PURFR033 LCC Scope of Furniture Request - PURFR029
   
Product Evaluation Agreement - PURFR014  Sole Source Justification Worksheet - PURFR005
   
Vendor Application - PURFR016 No Bid Justification -- PURFR089
   
Information Technology Request/Approval Form - PURFR093 No Bid Justification - Advertisements ($5K and up) -- PURFR098
   
No Bid Justification - Memberships/Sponsorships ($5K and up) -- PURFR097 Request Form for New Project - PURFR100
   
Contract Signature Request Form - PURFR105 Prequalification Entry Pool Form - PURFR103
   
Executive Privilege - PURFR104 Contract Closeout Report - PURFR108
   
Internal Vendor Innovation/Demonstration Request Form - PURFR111  

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Forms for Purchasing

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Forms for Purchasing

ACH Direct Deposit - See Accounting & Payroll After-the-Fact Requisition Email - PURFR070
After-the-Fact Requisitions Purchasing Policy Violations - PURFR069 After-the-Fact Requisitions Violation Log - PURFR081
 
Beginning Bid Page - PURFR047 Bid Cover Page - PURFR044
   
Bid Log Sheet - PURFR049 Bid/Proposal Sign in Sheet - PURFR085
   
Blank Tab Sheets - PURFR009 Blanket Order-PO Contract Administration - PURFR042
   
Blanket Order/PO Contract Administration Follow Up Letter - PURFR059 Blanket PO - Banner Load Information - PURFR052
   
CAR Nonconformance Log - PURFR058 Change Order Transmittal Document - PURFR067
   
Corrective Action Report - PURFR019 Departmental Bid Log Sheet - PURFR051
   
Email Receipt - Change Order - PURFR074 Evaluation Committee Members Disclosure Statement - PURFR010
   
Federal Surplus Property ID Card Log - PURFR020 Fiscal Year End PO Letter - PURFR065
   
Follow-Up/Action Form - PURFR066 General Conditions - Bids - PURFR045
   
General Conditions - Bids w/Insurance - PURFR046 IFB/RFP Project Timeline - PURFR053
   
Insurance A - PURFR038 Insurance B - PURFR039
   
Insurance C - PURFR040 Insurance D - PURFR041
   
Last Bid page - Environmentally Sound Purchasing - PURFR048 LCC Purchasing Card Policy Violations - PURFR068
   
Life Cycle Assessment - PURFR076 Chase LCC Card Agreement Form - PURFR035
   
No-Bid Transmittal Document - PURFR075 Notice of Award (IFB-Award Letter) - PURFR021
   
Notice of Award (IFB-Unsuccessful Letter) - PURFR022 Notice of  Award (RFP-Award Letter) - PURFR023
   
Notice of Award (RFP-Unsuccessful Letter) - PURFR024 Notice of Award Worksheet - PURFR027
   
Notice to Federal Surplus - PURFR004 Petty Cash Voucher Receipt Record - PURFR002
   
PO Routing Sheet - PURFR054 Pre-Award Meeting List - PURFR064
   
Pre-Award Transmittal Document - Bid - PURFR032 Pre-Award Transmittal Document - Proposal - PURFR030
   
Pre-Bid Meeting - PURFR057 Pre Performance Conference Checklist - PURFR013
   
Price Quotation Request Letter - PURFR077 Professional Services Change Order Transmittal Document - PURFR073
   
Proposal Log Sheet - PURFR050 Purchase/Delivery/Change Order Form - PURFR055
   
Purchase Order Terms and Conditions - PURFR043 Purchasing Authorization Invoice-WRC - PURFR026
   
Purchasing Fax Coversheet - PURFR028 Purchasing Organizational Chart - PURFR036
   
Reference Check Questions - PURFR083 RFP After FY End Cut-Off Date Justification Worksheet - PURFR031
   
Sale Bid Log Sheet - PURFR061 Sale Bid Tab Sheet - PURFR063
   
Service Contractor Performance Survey - PURFR084 Sole Source Purchases - PURFR071
   
Supplier/Vendor Appreciation Letter - PURFR082 Supplier/Vendor Evaluation Form - PURFR001
   
Supplier/Vendor Performance Rating Evaluation - PURFR008 Supplier/Vendor Report Card Letter - PURFR062
   
Supplier/Vendor Visit Report - PURFR018 Task Order - PURFR060
   
Telephone Bid Log Sheet - PURFR011 Training Record - PURFR037
   
Vendor Blanket Expiration Letter - PURFR078 Vendor Letter for LCC Commercial Card Invoice - PURFR079
   
Vendor Update - PURFR080 Unsuccessful Sale Bid Letter - PURFR086
   
Sale Bid Receipt - PURFR087 Sale Bid Format - PURFR085
   
Items LCC Trying to Source in Michigan - PURFR090 Cost Savings Record FY - PURFR088
   
Change Order Transmittal Cover Sheet - PURFR095 Bid/RFP Check In - PURFR091
   
Bid/RFP Receipt - PURFR092 Vendor Compliance with Federal State and Local Law Debarment - PURFR094
   
No Bid Purchase Report for Advertisements, Memberships & Sponsorships $10,000 and Greater -- PURFR099 Regional Economic Impact Certification Form - PURFR096
   
Contract Signature Request Form - PURFR105  

 

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Purchasing Department at Lansing Community College

Purchasing Department
Washington Court Place, Room 214
Phone: (517) 483-1785
Additional contact information »