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Adopted Minutes
September 18, 2000

Regular Board Meeting

Call to Order by Chairperson

The meeting was called to order at 6:01 p.m.

Roll Call by Secretary to the Board

Present: Holden, Jeffries, Patterson, Pelleran, Rasmusson
Absent: Canady, Creamer

Trustee Canady arrived at 6:05 p.m.

Chairperson Jeffries stated that Trustee Creamer was not able to attend because he is out of town attending his parent?s 50th wedding anniversary party.

Additions/Deletions to the Agenda

Chairperson Jeffries pointed out that the agenda has been revised and looks a little different than it used to. The "Additions/Deletions to the Agenda" item has been added specifically to address some concerns that Trustee Rasmusson raised in the past regarding Board members getting items added to the agenda. This is one way to add agenda items. The other would be to contact the Chair and ask for items to be placed on the agenda.

Limited Public Comment regarding Agenda Items

Tom Ferris: I am talking on item VI. B. 4. That is Wage and Classification Negotiations. The process we used for negotiations was outstanding. We had 12 people in the room, with administrators, full-time staff support, college representatives, and I think anybody walking in the room probably couldn't tell who was who. We jointly worked together and developed a good result to the process. This was a difficult issue to address. It took hard work and creativity. I especially commend Gary VanKempen, it still isn't over Gary, but I want to commend the entire group on the effort.

Second thing I would like to speak to - the document I put in front of you - who we are. I also represent the part-time clerical and technical unit on campus. Sometimes these part-time employees are thought of as people who work five to ten hours a week, and it is a second job for them. I have a couple items for you. First page indicates that we have 204 staff members representing a budget that, (figures have to be updated), almost $2.5 million in payroll. I will have final figures later sometime. That is $2.5 million payroll with a mode average hourly rate of $8.50 an hour. You have two sorts of a group; the entire group works on campus. We have some people, well, one person who works 6 hours per week, but you won't go too far through the list and you see many, many people who work 30 hours a week on campus. This is full time work for them, their livelihood, people that really make things happen for them in the college. Second page is sorted by their wage. I wanted to point out the distribution here. I am not negotiating with the Board. I am just pointing out information to understand who we are. Also, we have folks in this unit who make it happen at the college. When you think of a part-timer, you don't think of somebody who has the sole responsibility of making sure that half a million dollars gets from the state over to the college. That is what one of our employees does. They are the magic for the college. You don't see how it is happening, but they make it happen. That is who we are. Thank you.

Chairperson and Board Member Reports

Chairperson Report

Chairperson Jeffries pointed out that this item (Chairperson Report) is also a new item on the agenda. The Board reports will be broken into two segments, the Chairperson report, and the Board Member Reports.

Committee Appointments

Chairperson Jeffries appointed himself to the Leslie Finance Authority. He appointed Trustee Creamer and Trustee Holden to the Foundation Board.

I-496 Concerns

This issue was brought forward by Trustee Rasmusson. Chairperson Jeffries apologized for not being able to get back to Trustee Rasmusson and he wanted to make sure the item was included on the agenda so he put it under his report. He asked if Trustee Rasmusson would address it during Board member reports.

Trustee Rasmusson agreed.

Presidential Status

Chairperson Jeffries stated there had been discussion, in recent weeks, in the public about what the Board intends to do with the interim president. He asked the trustees to think about a process that they want to employ in terms of dealing with this issue. He would like the trustees to contact him and update him on what they would like to do. He stated it is not something that will be dealt with tonight, but he would like the trustees to begin thinking about it so they can take it up in earnest at the October Board meeting. He stated that he brought the issue forward so the Board could begin thinking about it. He said he would appreciate calls from the trustees updating him on what their thoughts are. He will catalog all of the ideas that are brought to his attention.

GP 306 Annual Board Planning Process

Chairperson Jeffries stated this is usually the time in the year where the Board plans how and what business will be conducted for the coming year, particularly how they are going to monitor and review activities. However, since the implementation of the strategic plan will now become part of the elements of the Board's monitoring reports, it would be unproductive to begin the process of monitoring reports as has been done in the past. In a few months the strategic planning elements should be incorporated into the monitoring reports. He felt it would be better to set a calendar after this has taken place.

IT WAS MOVED by Trustee Patterson and supported by Trustee Canady to postpone GP 306 - Annual Board Planning Process until the strategic planning elements have been incorporated into the Board's monitoring report process.

Ayes: Canady, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays:
Absent: Creamer

Motion carried.

LCC Foundation Update

Chairperson Jeffries reported the Board of Trustees hosted the Foundation Executive Committee for an informal lunch. Several things came out of the meeting. There was direction given to the Board by the Foundation that there was a desire for them to get more involved in activities. They asked the Board to come back to them with possible activities they could get involved in. Chairperson Jeffries has asked the President to provide the Board with recommendations. The Board will have a follow-up meeting with the Foundation in October and this will be discussed. There were a number of statements made about trying to create a greater dialogue between the Foundation and Board of Trustees with regard to discussing future direction and how the two boards can work together.

Chairperson Jeffries reported one additional item related to the Foundation. The Lip Sync is coming up on October 22. Trustee Creamer is Co-Chair of the event this year. He encouraged everyone to plan on attending this fun and worthwhile event.

Board Member Reports

Facilities Master Plan Subcommittee Update

Trustee Patterson reported that the Facilities Master Plan Subcommittee has been working very hard over the summer with the College's Master Plan Task Force. They are studying four different scenarios. Two of the scenarios contain M-TEC needs, Human, Health and Public Services programs, and auto-related programs and how they fit into the College's space needs. He thanked the group that has met very faithfully almost every Friday throughout the Summer. This was no small task.

MCCA Summer Conference

Trustee Patterson reported he enjoyed the conference. There was a lot of interaction with other trustees. There was a special session put together by the House Fiscal Agency that addressed state appropriations and how the money flows back to the College. Mike Hanson from the House Fiscal Agency came to the College last week and spoke with members of the Board and College administration. It was a very interesting meeting.

Trustee Holden reported on the environmental scan project that LCC was commissioned to do by Michigan Works! and the President. She stated Doug Stites was highly complimentary of the work that Bill Brown did on the scan. He was also complimentary on how well LCC is working towards the M-TEC deliberations given that General Motors is such a gigantic partner.

Trustee Holden asked if in the facility study the College is considering an application for a renovation grant, capital improvement, or state grant.

Chairperson Jeffries responded that the presentation that Mike Hanson did for the Facilities Sub-Committee was to help directly with the appropriations process. However, it gave a dismal outlook in the sense that bonding cap issues, in terms of how much the State can give - bond out so there is not a lot of available dollars there, and it is not an election year. It may be two years or so before the College actually goes through with the appropriations process. The goal has always been for the plan to identify what the specific needs would be and use the appropriations for that.

Trustee Rasmusson reported the reason he brought up the I-496 issue was to see if the Board wanted to create an ad hoc committee to look at the effect the closing of I-496 would have on the College.

Trustee Rasmusson wanted to look into the question of whether the College is utilizing focus groups at all in the creation of teaching materials. He recently saw an example of a focus group that he felt was extremely effective. He mentioned the College has a relationship with someone who has competence in this area, Ms. Kelly Rossman.

Trustee Rasmusson wanted to know if the College has someone participating or a representative involved with the United Way organization.

Trustee Rasmusson is hopeful that the president can address each of these issues before or at the next Board meeting.

President's Report

Informational Items

Strategic Plan Update

Barbara Larson and Lee Whipple gave the Board an overview of the Financial Balance Scenario and the strategic plan implementation. (A copy of the presentation is on file with the official Board materials.)

Trustee Holden wanted to know when the college was going to do the program review.

President Cunningham answered it is hopeful that a program review will start sometime early next year.

Lansing M-TEC

President Cunningham stated sometime in October the Board will meet with Drs. Michael Moore and Bill Mothersell, the consultants who have been working on the Lansing M-TEC process. The specific date is still being worked out. Christine Lopez will inform the Board when the date has been set. This will take place in a public meeting. The president, the consultants, and several faculty members went to visit the Saturn Plant in Nashville, Tennessee. They went as guests of General Motors to see how a multipurpose training facility operates. It was gratifying to look at the facility and know that LCC is capable of doing that. She also plans to visit the GM LAMP program and the facilities there. Chris Laverty has agreed to give the tour, and that date will be worked out in the next couple of days.

President Cunningham stated that they are hearing very positive things regarding the Lansing M-TEC and are hoping to get a letter of intent. Everything is moving in the right direction.

Parking

The College is leasing 100 parking spaces from the City of Lansing. At the time of the Board meeting there were only 9 spaces left. This will free up space in the Grand Avenue parking ramp for students. It also alleviates some of the employee parking difficulties.

One-way/Two-way Streets

Vice-President Larson reported the City of Lansing has been working with a firm called Tetro-Tech on a process of studying the conversion of many one-way streets to two-way streets. There have already been a number of streets that have been converted. The Board has expressed their concern about the conversions. Shiawassee is one of the streets that we were concerned about and has already been converted to a two-way street. The possible conversion of Grand Avenue and Capitol Avenue is now being discussed. The concern over Shiawassee pales in comparison to the possible conversion of Grand and Capitol. LCC's biggest concern is that the LCC Grand Avenue parking ramp is designed specifically for entrance from a one-way, northbound direction. Tetro-Tech has provided the College with a recommendation on how they think the ramp could be modified. The College has had parking studies done and there are still great concerns. The City is supposed to have the final report on September 29. The College will hire a traffic consulting firm that will review the report from the standpoint of safety, access of pedestrians and drivers around the campus.

President Cunningham stated the College will stay on top of this. This is a major issue for the Board. The last resort would be to go to City Council. It is critical to have our collective voice be heard on this issue. She also wanted to thank Mark Latterman for all of his work on this issue. He has been working with the College on this issue and helping with the Special Land Use Permit as well.

Seymour Special Land Use Permit

Vice-President Larson reported it is hopeful that this issue will be resolved at the City Council Meeting on September 19. The permit was tabled by the zoning and ordinance committee. They asked some questions of LCC with regard to the Master Plan. Their concern is whether LCC plans to move beyond the block of Seymour and Lapeer.

Action Items

Approval of Minutes

The minutes for June 29, 2000 and July 10, 2000 were presented for approval. There was one correction. Mitzi Carol should be listed as being on a leave of absence. She is listed as a resignation in the minutes.

Human Resources Report

Appointments

Administrative

Margherita P. Clark, Program Director, Nursing, Careers Division

William F. Minihan, Production Manager, Performing Arts, Liberal Studies Division

Ronny J. Redman, Apprenticeship Coordinator, Technology Careers, Careers Division

Faculty

Wanda R. Larrier, Faculty Member, Communication, Liberal Studies Division

Louise Paquette, Faculty Member, Mathematics and Computer Science, Liberal Studies Division

Unpaid Leave of Absence

Steve Ziegenhagen, Faculty Member, Aviation Center, Careers Division

Resignations

Mark Hopkins, Faculty Member, Mathematical Skills, SAS Division

Patt Hudson, Chair, Department of Language Skills, SAS Division

Roscoe B. Root, Faculty Member, Science, Liberal Studies Division

Jerry L. Spangler, Faculty Member, Aviation, Careers Division

Finance

State Appropriations- President Cunningham stated that the College received $679,540 in additional state appropriations and the Board handout outlines the College's recommendation for distribution of the appropriations.

Trustee Holden asked if the Board could be given an update on Harry Hill. She would like to see the number of sections, students, courses, etc., compared to where the College first started.

Trustee Holden stated LCC used to have a number of MSU students who would come to LCC for math skills. She understands that we have an instructor going there to offer the math class. She imagines that it probably frees up parking on campus. However, does it shortchange any of the LCC students by offering the class there?

Vice-President Larson answered no LCC students have been turned away because of this. The College is lucky it found an instructor to teach those classes, and it is a pilot program. It has freed up parking on campus. It is her recollection that this program will not be offered in the Spring semester. The College will take a hard look and see if it will be a go for next Fall.

Trustee Patterson stated he remembered Lee Whipple covering a lot on the issue of enrollment drop off. The College loses students at the end of Fall semester. He wanted to know what the College is doing about retention of these students.

Provost Wimbish stated one of the things the College is doing with enrollment management is integrating the recruitment process. There are initiatives that are being piloted where the College is very proactive with students. There is contact made with the students at 3, 6, 9, and 12 weeks to see how things are going. There is an initiative called "Info Call" which is a system that will allow the College to be more aggressive in calling populations of students, for example, financial aid students who have not completed their paperwork. So, there is a model that she is feeling really good about. The College is already very proactive with students who are at risk, so this will expand that and integrate all students, and look at them all the way through the process. That is the goal.

Chairperson Jeffries asked if the Board would normally look at budget adjustments and transfers in the Spring, and instead they are looking at them now.

President Cunningham answered yes.

Chairperson Jeffries stated he was very pleased with this. For a long time the Board has been asking to look at adjustments in real time, instead of quarterly. He feels this is very beneficial.

Trustee Pelleran asked if and when the Perkins Grant money is let, if it is not let retro-actively to July 1, how will that affect the College's budget?

President Cunningham stated at that time the College would go back and do some adjusting.

President Cunningham asked to amend upon acceptance of the President's Report that the Board allow management to reserve the right to phase-in the $679,000 based on what happens. There are some things that might be done immediately. Other pieces may wait until November or December. Also, the phase in would be aligned with what the College hears on Perkins versus spending all of the dollars immediately. She wanted to make sure that the Board has that understanding and that it is reflected in the minutes.

IT WAS MOVED by Trustee Holden and supported by Trustee Patterson to pull the Wage and Classification item off of the President's Report to be dealt with separately.

Ayes: Canady, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays:
Absent: Creamer

Motion carried.

IT WAS MOVED by Trustee Holden and supported by Trustee Canady to accept the President's Report.

Ayes: Canady, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays:
Absent: Creamer

Motion carried.

IT WAS MOVED by Trustee Canady and supported by Trustee Patterson to go into closed session for the purpose of dealing with wage and classification negotiations.

Ayes: Canady, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays:
Absent: Creamer

Motion Carried.

The Board entered into closed session at 7:12 p.m.

The Board returned to open session at 7:30 p.m.

Roll Call
Present: Canady, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Absent: Creamer

Public Comment

There was no public comment.

Adjournment

The meeting adjourned at 7:33 p.m.

LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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