Call to Order by Chairperson
The meeting was called to order at 6:13
p.m.
Roll Call by Secretary to the Board
Present:
Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Absent:
None
Additions/Deletions to the Agenda
There were no additions or deletions to the
agenda.
Limited Public Comment Regarding Agenda
Items
There were no comments from the public.
Chairperson and Board Member Reports
Chairperson Report
Bylaws Policy Committee Report
Chairperson Jeffries stated that the committee
was formed to review policies and practices that exist at the College.
The need for the review was due to policies that were eliminated
as a result of the Carver Governance model that the Board adopted.
When the Board of Trustees adopted the bylaws in December of
2001, the bylaws replaced the Carver policies.
This process is to reinstate polices that were formally
eliminated. There are new
policies that are currently being reviewed by the College attorneys and
labor representatives. The
policies before the Board have gone through a review.
The new policies will be dealt with in April.
IT WAS MOVED by
Trustee Canady and supported by Trustee Holden to approve the policies
and allow for amendments to be made.
Trustee Heywood asked to amend the Acceptable
Use Policy to include the following:
or as otherwise provided by the Family Educational Rights
Privacy Act. (Section
3, A, 1, b)
The Board agreed to make the amendment.
Trustee Patterson stated that some of the
policies are new and some exist. He
said the existing policies have been amended.
Trustee Patterson asked if changes were made to the existing
polices or do they include previous policies that the College has
operated from.
President Cunningham stated that a sentence or
two might have been added, but the bulk of the policies are existing.
Trustee Patterson stated that he found it
difficult to decipher what was changed or existing language. As an example, on the last page of the Purchasing policy it
talks about a 5% reduction and that is new language.
He said that he didn?t have a problem with language being
added, but it was difficult to decipher what was new, existing, or
changed. Trustee Patterson
suggested that a distinction be made for any changes or additions made
to the policies.
Chairperson Jeffries stated that information
was sent to the Board regarding the review of all the policies and the
memo stated which were existing, revised, and new policies.
The new policies had been a matter of practice for the
institution and were then placed in writing due to requirements by law
or the strategic plan. He
said that there was a revision to the original memo and a follow up memo
that was sent regarding proposed amendments with an explanation.
Chairperson Jeffries stated that attorneys and labor
representatives are reviewing the new policies.
Once the response from labor has been received, it will then be
presented to the Board.
Roll call vote:
Ayes: Canady,
Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None
Motion carried.
Board Member Reports
Trustee
Dave Patterson - Michigan Community College Association (MCCA)
Trustee
Patterson distributed a memorandum from the MCCA regarding their
proposed 2002-2003 budget. He
said that the memorandum gives an idea of how dues are used and the
membership amount for Lansing Community College, which is $22,000.
Trustee Patterson reminded the Board of the MCCA Summer workshop,
which is July 18,19, and 20.
Trustee
Olga Holden - Foundation
Trustee Holden
deferred to Trustee Canady to give this report.
She stated that she attended the last meeting by telephone and
Trustee Canady was present at the meeting.
Trustee
Mark Canady - Foundation
Trustee Canady
reported that the Foundation Board would be having a retreat on March
28. At the last Foundation
Board meeting on March 8 some of the items discussed were the strategic
plan, internal investments and financial analysis.
Chairperson
Jeffries asked if there was a timeframe for adoption of the strategic
plan.
Trustee Canady
responded that the timeframe would be worked on at the retreat.
Ms. Gretchen
Couraud stated that the strategic plan would be presented to the
Foundation Board at the May Board meeting.
Trustee Holden
stated that this was the first financial analysis completed on the
Foundation. She asked if
the Board of Trustees would have an opportunity to further discuss or
provide input to the process.
President
Cunningham stated that the intent is to make a recommendation in terms
of the direction of the Foundation Board wants to move forward.
Any formal recommendation or decision will be shared with the
Board of Trustees.
Trustee KP
Pelleran - Star Institute
Trustee Pelleran stated that she attended the
Star Institute open house last month.
She said that it was heartwarming to see how much the institute
has grown. Trustee Pelleran
complimented the staff for a tremendous job at recruiting students.
Trustee Pelleran stated that she attended the
Lanswingers concert this past weekend.
The students did a marvelous job.
She complimented Mr. John Dale Smith and Ms. Jeanine Smith for a
job well done. Trustee
Pelleran encouraged the audience and the Board to attend these events.
President's Report
Informational
Human
Resources
Appointments?
Administrative
Ronald Garthe, Assistant Dean, Construction, Manufacturing and
TransportationDivision
Stephen Goethals, Chair, Architecture & Land Planning, Construction, Manufacturing and Transportation Division
Steven
M. Grenus, Registrar, Enrollment Services, Student and Academic
Support Division
Annette
Parker, Chair, Manufacturing, Construction, Manufacturing andTransportation Division
Resignations?
Administrative
Saide (Cy) Abdo, Director, Public Safety, Police
and Public Safety Administrative Services Division
Spotlight
- Nursing Program
President
Cunningham congratulated Ms. Margie Clark and her staff for their work
with acquiring the accreditation. She
said that the National League for Nursing Accreditation Commission
granted the College an eight-year accreditation without an interim
report, which is the highest accreditation an institution could receive.
Ms. Margie Clark
provided a PowerPoint presentation to the Board (the presentation is on
file with the official Board materials.)
President
Cunningham welcomed Ms. Janie Olivarez as the new executive assistant to
the President.
Budget
Information
President Cunningham stated that the
information regarding the budget is for informational purposes only.
The budget surplus and the proposed 2002-2003 budget will be
reviewed tonight.
Vice President Barbara Larson provided a
review of the budget surplus and the proposed 2002-2003 proposed budget
figures. She stated that
there is an estimated $3 million surplus for this year.
Recommendations on how the surplus will be used will be brought
forward for the Board's consideration at a later date.
Some of the recommendations will be to purchase additional
acreage and to replenish the technology migration fund.
Trustee Patterson asked if the health care
figures are this year?s or next year?s projected figures.
Vice President Larson responded that they are
next year?s projected figures. The
employee benefits include the College's contributions to MPSERS
(Michigan Public School Education Retirement System), healthcare, and
payroll taxes. Higher
increases are being projected for all employee benefits and increases in
salaries.
Vice President Larson reported on the tuition
and fees portion of the budget. She
stated that last year as part of the budget adoption a tuition plan was
approved. The plan had
increases for the next several years.
For 2002-2003 it included a $1, $2, and $3 increase for
in-district, out-of-district, and out-of-state students.
She stated that the tuition increases is being presented to the
Board. With the enrollment
increases and increases in tuition rates this would raise approximately
$407,000 of revenue for next year.
The increase does fall within the Michigan tuition tax credit.
Vice President Larson stated that information was provided to the
Board that showed how the College's tuition and fees compare to other
colleges. Lansing Community College's in-district rate is $4 below
the state average.
Vice President Larson presented the proposed
course fee changes, which affect 441 courses.
It is proposed for the majority of course fee changes to go into
effect spring 2003, which would impact half of the academic year. There are course fee increases that affect 23 courses that
would go into effect fall of 2002.
Vice President Larson presented a new concept
for the Board to review, which involved contact hour charges versus
credit hour charges. There
are seven community colleges that charge by the contact hour as opposed
to the credit hour. She
said that this is only for discussion and it is not being proposed.
There is more research to be done on this issue and more
information will be presented to the Board in the fall.
Trustee Holden asked what type of review is
done to decide the amount of the course fee increase.
Vice President Larson responded that
additional materials, contact hours, and additional costly software
maintenance is assessed in developing course fees.
Trustee Heywood stated that he is concerned
with nickel and diming students with course fees and maybe credit
raising would be a better option.
Action Items
Annual
Results Inventory - Access
President
Cunningham stated that when the Board adopted the AQIP model, the annual
results inventory reports replaced the monitoring reports.
She asked Mr. Bill Brown to present the Access report.
Mr. Bill Brown
presented the Access report to the Board (the presentation is on file
with the official Board materials.)
Trustee Heywood
referred to the chart of annual comparison of tuition and fees with
nearby community colleges and asked that staff provide information
regarding the cost of living differences among those community colleges.
Chairperson
Jeffries asked that staff provide information regarding how many Native
American students that are enrolled are eligible for the tuition waiver
program.
Finance-
Approval of Bids
There were
three bids presented for the Board's approval.
The first proposal was for parking structure restoration services
and Western Waterproofing Company was awarded the bid.
The second proposal was for ultrasound systems for the Diagnostic
Medical Sonography program. General
Electric was awarded the bid. The
third proposal was for professional services for the Human Health Public
Service Careers building. Hobbs
& Black of Lansing was awarded the bid for professional services.
IT WAS MOVED by
Trustee Canady and supported by Trustee Holden to approve the Access
report and the bids.
Roll call vote:
Ayes:
Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays:
None
Absent:
None
Motion carried.
Closed Session
IT WAS MOVED by
Trustee Canady and supported by Trustee Holden to go into closed session
for the purpose of discussing negotiations.
Ayes:
Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays:
None
Absent:
None
Motion carried.
Board went into
closed session at 7:52 p.m.
IT WAS MOVED by
Trustee Canady and supported by Trustee Holden to return to open
session.
Ayes:
Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays:
None
Absent:
None
Motion carried.
The Board
returned to open session 8:35 p.m.
Approval of
Minutes ? December 4, 2001 Special Meeting, December 10, 2001
Regular Meeting, December 13, 2001 Regular Meeting, January 14, 2002
Special Meeting, January 28, 2002 Special Meeting, February 8, 2002
Special Meeting, February 15, 2002 Special Meeting
There were no changes to the minutes.
IT WAS MOVED by
Trustee Canady and supported by Trustee Holden to approve the minutes.
Ayes:
Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays:
None
Absent:
None
Motion carried.
Public Comment
There
were no comments from the public.
Adjournment
The meeting was
adjourned at 8:35 p.m.
