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Adopted Meeting Minutes
December 9, 2002
Regular Meeting

Call to Order

The meeting was called to order at 5:03 p.m.

Roll Call

Present: Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Absent: Canady

Trustee Canady arrived at 5:13 p.m.

Additions/Deletions to the Agenda

There were no additions or deletions to the agenda.

Limited Public Comment Regarding Agenda Items

Lynn Savage - My name is Lynn Savage and I'm speaking tonight in support of your adopting the smoking policy. I am chair of the Physical Fitness and Wellness department and a member of the college-wide wellness committee. I know that you usually hear me speak as president of the LCC's Administrative Association, but actually tonight I'm here on behalf of all employees and students. Smoking is the number one preventable cause of illness and death in this country. Employees who smoke cost their employers over $4,000 a year because of increased absenteeism, increase medical care benefits, and lost employer earnings. Michigan?s actually one of the worst states in the United States in terms of the adverse economic impact smoking related diseases. Second hand smoke also known as environmental tobacco smoke or ETS, which is the stuff that you and I breathe from other cigarettes, is a Group A carcinogen, one of fifteen such substances. As a comparison, so is asbestos. It also means OSHA, Occupational Safety and Health Administration, criteria as a potential occupational carcinogen. I am particularly pleased to see this policy includes educational efforts to help students and staff understand the policy and learn about the various smoking cessation programs that are available. It seems particularly fitting since we are an educational facility. I urge you to adopt this policy. Thank you for your attention.

Chairperson and Board Member Reports

Chairperson

Chairperson Jeffries announced that the Board is having a special meeting on Tuesday, December 17, 2002 at 5:00 p.m. The agenda will only include the purchasing review reports. He stated that he tried very hard to get the reports presented at this regularly scheduled meeting because this is the last week that classes are in session and the majority of faculty and staff will be on campus. Chairperson Jeffries said that President Cunningham was ready a week or two ago, but kindly agreed to wait until the Board's reviewers were complete with their investigation.

Chairperson Jeffries stated that in the management memo from the President there was an issue regarding wetlands at the Delta Township site. He received several phone calls from various Trustees expressing interest and concern on that issue. Due to the complexity in getting all the pertinent parties together in terms of receiving information it will be presented at the first work session in January.

Trustee Rasmusson said that the Board might want to see the documents that were involved to understand how this happened so it won?t happen again.

President's Contract

Chairperson Jeffries stated that every year the President's contract is reviewed after the evaluation is completed. Any potential amendments to the President's contract will be brought to the Board as an informational item at the work session and as an action item at the regular meeting.

Committee of the Whole Meeting Schedule

Chairperson Jeffries presented the Committee of the Whole meeting schedule to the Board (it is on file with the official Board materials.) He asked the President to review with her staff a convenient day and time to meet, in addition to a cost analysis as to what this may cost. The estimated cost to hold the committee of the whole meetings is $1200. Tuesday and Friday afternoons were an option, but having the meeting available to the public was a concern; therefore, Tuesday at 5:00 p.m. seemed to be the best day and time. Chairperson Jeffries stated that only informational items would be considered that eventually might come before the Board for action. The only action items that may be considered at the committee of the whole meetings will be vendor purchases.

Trustee Pelleran recommended that the Board meet on Mondays to be consistent with the regular Board meetings.

Chairperson Jeffries stated that he has a conflict on Mondays.

Trustee Pelleran said that he should reevaluate that conflict on Monday.

Chairperson Jeffries stated that he has been reevaluating it on a constant basis.

President Cunningham stated that staff was asked which day was more convenient considering they would have to attend an additional meeting. She said that the Board secretary has a religious conflict on Mondays and indicated some hesitancy in doing two Monday meetings. Therefore, selecting Tuesday to hold the committee of the whole meetings was determined by reviewing the entire staff?s schedules, not just the Chairperson?s schedule.

Bylaws and Policy Committee Update

Smoking Policy Amendment - Chairperson Jeffries presented the amendments to the smoking policy (the amendments are on file with the official Board materials.) The changes were a result of a Bylaws and Policy Committee meeting. Changes included the scope in terms of not only employees, but also including students, staff, and visitors. Another change was to include the use of tobacco products and expanded it to include chewing tobacco. Some of the language that was deleted was no longer applicable to the policy.

Trustee Pelleran offered the amendment to delete the usage of tobacco product. The use of tobacco is legal whether we agree with it or not. She understood that this was a smoking policy. Whether we choose to smoke or choose to chew it is an adult choice and it is a legal choice in this country. If it's a smoking policy, she?d like to amend it in deleting the use of tobacco product from the policy.

Chairperson Jeffries asked if there was any support to Trustee Pelleran?s amendment.

There was no support for Trustee Pelleran?s amendment

Trustee Heywood asked Trustee Pelleran if the title of the policy was changed to ?Smoking and Tobacco Usage Policy? would she accept that.

Trustee Pelleran stated that it is not a concern it is a legal issue. She believes we're being extremely punitive to those who choose to use a tobacco product. When we say smoking that is one issue. It's been an issue at the doorways, but to add the use of tobacco products, including smokeless products, does not deal with the issue this policy is established to deal with.

Trustee Holden said that she would normally tend to agree with Trustee Pelleran; however, after hearing some of the descriptions of what may occur in the classroom in terms of where tobacco chewers spew or spit, she supports the amendments.

Trustee Pelleran asked if there has been a problem with those that misuse smoke free tobacco products.

Trustee Heywood said that he could testify from his own personal experience being in a classroom where people are chewing tobacco. He stated that it is one of the most disgusting distractions.

Trustee Pelleran stated that she has a personal preference here also. She worked to establish and pass an initiative in Arizona where one of the outcomes was the reduction of the usage of tobacco products. She said that at the same time she recognizes peoples? legal rights to use those products that are available to them legally in this country. Not only does she respect the rights, she?s also learned of the negative health implications of the use of tobacco, but it is a legal substance in this country. Trustee Pelleran said that the smoking policy was portrayed as an issue with smoking at the entrances of the building and that being an issue to students who have asthma or other concerns or conditions that were afflicted by other people smoking. She does not share the same concern with smoke free tobacco.

Chairperson Jeffries asked for a roll call vote on the amendments to the smoking policy:

Roll call vote:
Ayes: Canady, Heywood, Holden, Jeffries, Patterson, Rasmusson
Nays: Pelleran
Absent: None

The smoking policy amendments were approved.

Organ Donor Policy - Chairperson Jeffries presented the organ donor policy (it is on file with the official Board materials.) He stated that this policy is being presented as an informational item and the policy committee as well as the labor coalition will review it. This policy was suggested by Trustee Rasmusson.

Trustee Patterson asked if the policy had been fully reviewed by the College's legal counsel.

President Cunningham stated that Mr. Cliff Flood, from Miller, Canfield, Paddock and Stone, was present when the Bylaws Policy Committee reviewed it.

Trustee Heywood asked how is it currently being handled when employees donate an organ.

Mr. David Davidson stated that is handled under the Family and Medical Leaves of Absence policy.

Chairperson Jeffries stated that this policy would be brought back to the Board at a later date.

Trustee Patterson asked if this policy was modeled by another policy at another institution.

Trustee Rasmusson responded that it is similar to the New Hampshire statute.

President Cunningham asked how many cases exist at the college.

Mr. Davidson responded that the College has had not more than two cases in the past 20 years.

Board Members

Trustee Olga Holden - Foundation Board

Trustee Holden stated that the Foundation Board met and there was discussion regarding the executive director search. She asked President Cunningham to elaborate on the search.

President Cunningham reported that the committee is still in the process of conducting interviews and reviewing applications for the executive director of the Foundation position. She said that they hope to make a decision within the next two weeks.

Trustee Holden reported on the Foundation open house. She said that it was well attended, and it is appreciated by the Foundation members.

M-TEC Ground Breaking

Trustee Heywood reported that it was well attended, and it was covered well by the media. He said that people are excited and you could feel that energy by the people that were there.

Trustee Holden said that an important aspect of the event is that Mayor Hollister played a prominent part of the program and everyone credited the Mayor in keeping GM in the community. It felt like the group was ready to move forward.

President Cunningham stated that it was nice to see members of Lansing City Council, union leaders, management, and students at the ground breaking event.

Trustee Holden reminded the Board of the January 15 breakfast meeting between the Foundation Board and LCC Board of Trustees.

President's Report

Informational Items

Human Resources

Appointments

Administrative--

Alicia Scanlon, Learning Center Coordinator, Language Skills, Student and Academic Support Division

Roberta Peterson, Dean, Human, Health and Public Services Division

Faculty--

Mark Gallup, Faculty Member - Speech, Communication, Liberal Studies

Action Items

Approval of Minutes - November 18, 2002

President Cunningham presented the November 18, 2002 meeting minutes.

There were no changes to the minutes.

IT WAS MOVED by Trustee Holden and supported by Trustee Patterson to approve the November 18, 2002 meeting minutes.

Ayes: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

Public Comment

There were no comments from the public.

Trustee Pelleran - I just have a comment to follow up on the last meeting that we had. I would really like to have a little bit more dialogue on the issue of the 20% of the entire full-time faculty being on terminal contracts. And I?d like to have that presentation at one of our committee of the whole meetings.

Adjournment

The meeting was adjourned at 5:25 p.m.



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