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Adopted Meeting Minutes
December 8, 2003
Regular Meeting

CALL TO ORDER

The meeting was called to order at 5:06 p.m.

ROLL CALL

Present: Laverty, Pelleran, Proctor, Rasmusson
Absent: Brannan, Canady, Murray

Trustee Canady arrived at 5:10 p.m.

Trustee Murray arrived at 5:12 p.m.

Trustee Brannan arrived at 5:17 p.m.

ADDITIONS/DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

LIMITED PUBLIC COMMENT REGARDING AGENDA ITEMS

Joe Warren - My name is Joe Warren, Lansing Community College, Department of Humanities and Performing Arts. Just wanted to thank Paula for the efforts to get rid of the smokers. But we're still lagging way behind. I don't know why it takes so much administrative brain power. But why can't we delineate the spots for smokers? Mark it and then put the ash trays there. Not under the no smoking signs and not by the front or back doors. The smokers just don't seem to learn. I like the nice touch of an armed police officer at night after everybody?s gone home. If we could get him moved down to the five o?clock and at the peak times, I think we could probably put a dent in this and get them trained for next semester. Thanks much.

Gene Hayhoe - My name is Gene Hayhoe. When this Board went to the public to present itself for election, it sent a message that supported the legitimate rights of the employees of this College. The victory of this slate was welcomed by the employees of the College because of the egregious abuser who employs in the capital area. A more egregious abuser of employees in the capital area than Lansing Community College; I do not know who it is. And it is in the position of management that they are beyond question about it. Something near 80% of the faculty at Lansing Community College are part-time with no benefits. As best I can tell the average faculty member at this school earns substantially less than $10,000 a year that's based on (inaudible), for the best I can get from the administration, course loads of approximately 4 hours a week at a rate of approximately $33 per hour, which is not a whole lot of money to put it mildly substantially from the poverty level even for a single person. It is the position of management that they have the right to plagiarize from a faculty member to create work which is then assigned to someone with no background in that curriculum area. And again, that's something I can speak from first hand experience and with the College's own documents in support of that. Management claims that it's their right to eliminate secular curriculum so they can market the religious beliefs of administrators. They feel it's acceptable for administrators to go to DPS and file false reports against faculty members. They may tell you otherwise but their own documents show that they are not being truthful. Board members, I encourage you to do the job the public elected you to do. President Cunningham is undoubtedly capable of being charming, but the fact remains that she?s done nothing about the open and pervasive corruption at this college. She has stepped up the VanKempen and Knippenberg war of terror against the faculty. And she has encouraged the on-going waste of public money defending the corrupt and illegal shenanigans of LCC administrators. To the best of my knowledge somewhere in the vicinity of half a million dollars in the past two years. Again, I would give you more specific numbers, but Mr. Davidson tried to charge me $1200 for a FOIA request when I asked him for that information, which on a faculty salary is beyond anything I can afford. But these numbers and actions speak for themselves. Thank you.

Sally Pierce - Good evening, my name is Sally Pierce and the President of LCC MAHE. I?d like to update you tonight on the Mitzi Carol recall situation. Tonight I sent a response to Dave Davidson, Executive Director of Human Resources, and Gary Knippenberg, Dean of Liberal Studies Division, in response to what they sent me in late November about the courses they feel Mitzi Carol is qualified to teach in LCC's Dance program. I'm giving you a copy of that response and the letter they sent to me in response to my request (she distributed the documents, which are on file with the official Board materials.) The support staff apologized to me that they only had 3-hole punched paper, but I think it's actually a good thing because it will fit in your binder. And my comments are less than half a page, so I think even with leaf leading. I may be able to do this in three minutes. It's the position of LCC MAHE and of Ms. Carol that there are numerous classes other than the ones that they have listed that she could teach and is qualified for including course work outside of the Dance program. It is also our position that if management would work with us, a load that would satisfy all parties could be found. We know you don't want to micromanage your managers and we don't want you to, but we need your help. we're here to ask you as a Board to instruct your managers to work with us in a timely fashion before next semester begins. Help us to stop the pettiness and fighting and put Ms. Carol back to work. She and MAHE want to move forward, but as long as Mitzi?s arbitrator granted recall rights are being denied and referred elsewhere the faculty know that we cannot. We stand ready to help you with documents or timelines. Let us know what you need to understand the situation and help us all move forward into a peaceful new year.

Beckie Beard - Hello, I'm Beckie Beard. I'm Director of Purchasing and Materials Management. And I'm speaking tonight on the nomination of Barbara Larson for Vice President, Administrative Services and Finance on the agenda. I would like to encourage the Board to give their enthusiastic support and approval to Barbara Larson. Elbert Hubbard wrote ?some succeed by what they know, some by what they do, and a few by what they are.? Knowledge, energy and integrity: Barbara Larson has all three. It would be a pleasure to be able to welcome her back to the LCC family. It has been said that we never wholly leave, there is always a piece of us that is left behind, and it is wonderful when the two are reunited. Thank you.

CHAIRPERSON AND BOARD MEMBER REPORTS

Chairperson

President's Contract

Chairperson Laverty reminded the Board that at the November meeting they unanimously approved President Cunningham?s performance review. He asked for a motion to enter into discussions with the President and legal counsel with the intent of bringing forth an employment agreement for the Board's review and approval at our January meeting.

IT WAS MOVED by Trustee Proctor and supported by Trustee Murray for the Chairperson to enter into discussions with the President and legal counsel with the intent of bringing forth an employment agreement for the Board's review and approval at the January meeting.

Trustee Rasmusson asked for clarity of the motion since the President already has a contract.

Chairperson Laverty responded that this would be a renewal of that contract.

Trustee Rasmusson asked what the agreement would say because there currently is a rolling agreement.

Chairperson Laverty responded that it's been customary that annually, from reading prior Board meeting minutes, that the President's contract is reviewed and brought back to the Board following the performance review.

Trustee Rasmusson asked for further clarification because the President's contract does not need renewing because it renews automatically.

Chairperson Laverty responded that he does not interpret it that way.

Trustee Rasmusson asked that Chairperson Laverty show him the portion that leads him to believe that the contract does not renew automatically.

Chairperson Laverty read the portion from the contract, which states ?subject to the provisions of this agreement, including but not limited to the provision that the agreement may be terminated at any time for just cause or non-performance under section 14, the term of the Agreement shall be for five (5) years. The first five (5) year term shall commence on July 1, 2003 and terminate on June 30, 2008. Effective July 1 of each year beginning July 1, 2004, this five (5) year term shall thereafter be maintained by adding one year, creating a ?rolling? five (5) year term. Notwithstanding anything in this agreement to the contrary, the Board may terminate this agreement at any time upon written notice and (a) with respect to the initial term, by payment of the salary which would have been owed during the remainder of the five-year term, plus payment for any accrued but unused vacation days; or (b) after the initial term, by payment of the salary which would have been owed during the remainder of the additional term, plus any accrued but unused vacation days.?

Trustee Pelleran clarified that the Chairperson is requesting that the Board authorize him to review the contract with the President and legal counsel and bring it back for approval.

Trustee Rasmusson asked for further clarification on the motion and asked that Chairperson Laverty rephrase the motion.

Chairperson Laverty repeated the motion.

Roll call vote:
Ayes: Brannan, Canady, Laverty, Murray, Pelleran, Proctor
Nays: None
Absent: None

Trustee Rasmusson abstained from voting.

Motion carried.

Legal Services

Chairperson Laverty stated that Trustee Rasmusson requested for this item to be on the agenda for the Board to consider.

Trustee Rasmusson stated that according to the purchasing policy an expense of $25,000 or more must be bid out. He distributed a copy of his motion (it is on file with the official Board materials.) It suggests that the Administration develop a rational way to bid this out. Trustee Rasmusson stated that it doesn?t mean the College would change its legal counsel, but it is for the integrity of the process.

Chairperson Laverty said that this issue was a concern of his at one point in time. He had a meeting with the College's legal counsel, Miller Canfield, in August and he found out that there is no contract with this firm. The Board has a right to go to any legal firm as they see fit depending on the particular issue. Chairperson Laverty stated that the College has used Miller Canfield for a number of years and there have been several issues that Miller Canfield has successfully dealt with such as the millage and the downtown development authority. Chairperson Laverty has been satisfied with the work and the professional relationship; however, the Board has the right to use other legal firms and have exercised that right in different instances. He expressed concern in bidding out legal services because the College would be locked in with one firm and it may not always be the best advantage to the College.

Trustee Rasmusson asked if the College is already spending approximately $700,000 annually on legal services, how this does not violate the purchasing policy.

IT WAS MOVED by Trustee Rasmusson and supported by Trustee Pelleran for the purposes of discussion to authorize the administration to develop a request for proposals respecting legal services for the College.

Trustee Pelleran felt that the College does not pay legal fees over $25,000 without the Board's consent on one issue and does not feel the purchasing policy has been violated.

Trustee Canady stated that he was not prepared to vote on this motion since it is the first time he?s seen this. He said in dealing with legal services there are a number of other factors that are involved such as sole source procurement. Trustee Canady would appreciate getting input from the administration prior to making a decision. Legal services can be very fluid at times and there isn?t always an opportunity to bid out the services and the prime example was the issue with the Lansing Township.

Trustee Pelleran agreed with Trustees Canady and she would also like more information.

Trustee Rasmusson stated that there was no urgency in voting on this issue.

IT WAS MOVED by Trustee Canady and supported by Trustee Pelleran to table the motion of bidding out legal services until the following meeting.

Roll call vote:
Ayes: Brannan, Canady, Laverty, Murray, Pelleran, Proctor, Rasmusson
Nays: None
Absent: None

Motion carried.

Board Conduct

Chairperson Laverty expressed his concern with things he has observed within the Board over the last several weeks. He felt it was important that the Board remember their duties. He read aloud the following Board bylaws: 1.6.1 Authority and Powers Reserved by the Board; 1.7.1 General Guidelines for Conduct; 1.7.2 Receipt of Confidential Information; 1.7.4 Communications Policy/Board Members Request for Information, Section E; 1.7.6 Relationship with the Press; and 1.10.5 Legal Counsel.

Chairperson Laverty felt that Trustees are getting careless and reiterated that there are Board bylaws to abide by. He would like the Board to have a retreat scheduled after January 2004. Chairperson Laverty stated that if there is a bylaw that a Trustee does not agree with then they need to raise the issue, have a discussion, and determine if the bylaw needs to be changed. Until the Board bylaws are changed every Trustee should abide by them. Chairperson Laverty expressed that censuring does not always work as can be seen with the current lawsuit from a former Trustee that was censured. He stated that it is important for the Board to reflect upon the events that have transpired and how to move the College forward without the constant bickering and turmoil.

Other

Chairperson Laverty reported that he attended the November 19 Foundation Board of Directors meeting as the immediate past chair. He apologized to the Foundation about the negative publicity the College has received, which can affect raising money.

Chairperson Laverty also reported that he attended the following events: Harvest Holiday Dinner hosted by the Hospitality Program; the Moods of the Muse which was a dance program; the Student Advisory Committee to the President meeting on December 3; the Regional Economic Development (RED) team meeting last week; and the LCC Jazz Ensemble.

Chairperson Laverty stated that he had consulted with the College's legal counsel regarding the pledge of allegiance and changing the order of business in the Board's bylaws. He said the wording of the pledge of allegiance has gone to the Supreme Court. Chairperson Laverty stated that he would be bringing this issue back to the Board for their consideration after the first of the year. He mentioned that several community organizations that he is involved with begin their meetings with the pledge of allegiance.

Board Members

Trustee Rasmusson - Audit Committee

Trustee Rasmusson distributed suggested rules for the audit committee (they are on file with the official Board materials.) The intention of an audit committee would not only be to review the books and numbers, but also engage in surveying legal compliance and the effectiveness of the Board as a whole. He asked that the College's legal counsel review the rules and for the Board to vote on these next month.

Trustee Pelleran recommended that if the Audit Committee were to review the suggested rules, to ask the associations the College is a member of if they have audit committee draft rules.

Trustee Rasmusson thought Trustee Pelleran?s recommendation was a good idea.

Trustee Pelleran - Foundation Board of Directors, Leslie Local Development Finance Authority, Mason Local Development Finance Authority

Trustee Pelleran reported that the Mason Local Development Finance Authority approved its budget in November. She reported that the Leslie Local Development Finance Authority did more updating. Trustee Pelleran announced that in Leslie there is a part-time position vacant for the economic development director.

Trustee Pelleran reported that the Foundation 2004 distinguished alumni award nominations are due on January 15, 2004 and applications are available in the Foundation Office. Lip Sync was very successful and it raised $24,000 of which 50% went toward Foundation scholarships and 50% went toward the Atlanta University Colleges scholarships. She recognized Ms. Deb Dolman and Mr. Charlie Creamer for co-chairing the event. Trustee Pelleran reported that the Foundation has a new scholarship which is the Robert E. Schultze Creative Endowed scholarship in the amount of $30,000. It was established by Ms. Jill Campbell, who worked at the College, in memory of her father. She stated that the Board member who has been appointed to fill Mr. George Nugent?s seat is Barb Pohlman, who is the plant manager of General Motors Service and Parts Operation. There are now 25 members on the Foundation Board. The Foundation?s annual appeal will be sent out next week. She encouraged fellow Trustees to make a contribution. Trustee Pelleran announced the Foundation annual holiday open house on December 10 from 5 p.m. to 7 p.m. in the Herrmann Conference Center.

President Cunningham added that the Foundation Board approved the capital campaign of $3.5 million between now and 2007.

Trustee Pelleran recognized Ms. Joan Bauer who worked hard to strengthen the Foundation Board.

President's REPORT

Informational Items

President Cunningham asked that the College Spotlight be moved up on the agenda.

College Spotlight - Women?s Resource Center

Dean Judith Cardenas stated that the Women?s Resource Center provides valuable and personalized services to students. She introduced Ms. Linda Minter, Ms. Sheila Schafer, Ms. Ruthi Bloomfield, and Ms. Kristen Kephart who work at the Women?s Resource Center.

Ms. Minter, Ms. Schafer, Ms. Bloomfield, and Ms. Kephart provided a PowerPoint presentation on the services the Women?s Resource Center provides such as grants, general information appointments, academic advising based on individual needs of students, back to school workshops, and Legal Guide to Divorce seminars.

Ms. Minter stated that in 2002-2003 the Women?s Resource Center received and processed 1,827 grant applications, 856 awards were given to students, the Center paid for over 2,600 credits, and through the child care grant the Center provided child care assistance which allowed students to enroll in almost 2,600 credits. In fall 2002, the Women?s Resource Center assisted 260 students and 201 returned in spring semester 2003 for a retention rate of over 77%.

Ms. Bloomfield provided a letter from a student named Jamie Burgess. Ms. Burgess was unable to attend the Board meeting because she is working as a nurse at Ingham Regional Medical Center. Ms. Bloomfield shared that the Women?s Resource Center nominated Ms. Burgess for a national award given by the National Network of Women?s Employment. Ms. Burgess was recently notified that she is one of 25 recipients. She read portions of Ms. Burgess?s letter. Ms. Bloomfield introduced two Women?s Resource Center students, Andrea Thomas and Irina Kemp.

Ms. Thomas is majoring in Accounting and expressed her appreciation of the Women?s Resource Center for their assistance and support. She hoped that the scholarships and grants will continue for future generations.

Ms. Kemp is an oncology nurse at Ingham Regional Medical Center. She stated that the Women?s Resource Center gave her back her life and a chance to live again.

Ms. Bloomfield announced that the Women?s Resource Center will be celebrating their 30th anniversary on November 4, 2004. The celebration will be a fundraising dinner at the Grand Ledge Opera House.

Chairperson Laverty stated that Ms. Jamie Burgess was recognized at the Capital Area Michigan Works! Alumni Dinner last week. He said she visited the Foundation Board meeting a few months ago where she sponsored a nursing scholarship for another person who was in her situation. Chairperson Laverty felt that the Women?s Resource Center does a lot of good work and encouraged them to continue their efforts.

Trustee Pelleran said the Women?s Resource Center does terrific work. She has spoken with many people in the community who have received assistance from the Women?s Resource Center.

President Cunningham commended the Women?s Resource Center staff for their exemplary team work and asked them to stand to be recognized.

Human Resources

Faculty Appointments?

Richard Freedberg, Faculty Member - Nursing, Nursing Human Health & Public Service

Angela Craig, Faculty Member - Nursing, Nursing Human Health & Public Service

Technology Infusion Update

President Cunningham stated there has been a lot of discussion and questions regarding the College's technology infusion. She said there would be a formal report from Plante & Moran given later. President Cunningham had asked Mr. Martin Pennoni to be the eyes and ears for the College as it went through the technology conversions. He provides progress reports to the Executive Leadership Team on a regular basis.

President Cunningham asked Marti Pennoni to further address this agenda item.

Mr. Pennoni stated that he began serving the role as liaison in mid-September. His charge was to serve as technology liaison for the President and if there was a problem not being addressed by the Help Desk, people could contact him. He broke down the concerns into the following areas: pay, timesheet, email, voice mail, and telephone issues. Mr. Pennoni provided various problem scenarios and the solutions that have been implemented to solve these problems. He reported that he would be meeting with various people on campus from December 2 and 12 to determine what is working well, what is not working, and what suggestions do people have to make it work better. His next step would be to compile the information and provide a report to President Cunningham on December 15.

Trustee Pelleran asked if he would share what people are saying.

Mr. Pennoni responded that there are many things that people like, things that they are struggling with and people are offering great ideas; however, he did not want to draw any conclusions yet.

President Cunningham thanked Mr. Pennoni for his outstanding work.

Internal Audit Process - Plante & Moran

President Cunningham stated that Plante & Moran was hired to conduct an internal audit of the process used during the technology conversion. She introduced Ms. Vicky VanDenBerg from Plante & Moran.

Ms. VanDenBerg stated that Plante & Moran was asked by the College to get involved in the payroll project primarily because the College has experienced a significant change from Banner to Oracle to essentially a paperless timesheet process. She reported on the process used in auditing the technology infusion. To establish the procedures they met with management to review the current system and what the new system was supposed to be, along with all of the controls. They separated the project into two components; phase I and phase II and drafted procedures to be completed. Those procedures were then discussed and approved by the President. Phase I was to gain an understanding of the payroll process and to then trace the different employee types or groups by individual through this process. Phase II was primarily focused on the conversion from Banner to Oracle, pay rate changes, and the global analysis comparing two pay periods; one from the old system and one from the new system at the same time a year apart. She said most of Phase I was completed in October and Phase II in November. Ms. VanDenBerg stated that this is just a preliminary report and she has submitted a draft report to management. Their recommendations are still preliminary and they still have open items. Ms. VanDenBerg hopes to get a final report to President Cunningham in January that would include all of the procedures, results found, and their recommendations along with management?s responses and how they would like to address each of the recommendations.

President Cunningham said Plante & Moran has agreed to conduct a college-wide forum so people can ask questions of the process and address process improvement issues. This issue may not come back to the Board if the written report is sufficient.

Ms. VanDenBerg stated that they work with a lot of the higher education institutions in Michigan and a third to half of them are converting to a paperless system. What she has seen so far is very similar to what she?s seen at other institutions. In her opinion the conversion has gone very well.

Trustee Pelleran asked of the institutions that she?s worked with how many are using an Oracle system.

Ms. VanDenBerg responded that most of them are not using Oracle, but are using different forms of paperless payroll systems. Some are using the Chrono System which integrates with the current system they may have in place.

Budget Update

President Cunningham reported that she met with local legislators, Dianne Byrum, Patricia Burkholz, and Virg Bernero. She also met with community college presidents where there was a presentation from the director of the Department of Management and Budget. The news is not positive. There is a potential 6% cut yet from this year?s budget and possibly 8% next year. There is a qualifier on the 6% reduction which is if the community colleges and universities keep tuition below the CPI then they may see 3% of the reduction returned to the institution; however, if the institution raises tuition above the CPI then they would not. President Cunningham reported that it is the collective opinion of the Michigan Community College Association for the State to keep the 3% qualifier because for some institutions that would take them out of business. The 3% return would not be sufficient to warrant them not to raise tuition. President Cunningham shared that cost saving measures were discussed at a quarterly meeting with the College's administrators on Thursday. She asked Mr. Glenn Cerny to further address this agenda item.

Mr. Cerny stated that the appropriation for 2002-2003 was $32,223,000. Today it is $28,989,000 and will potentially be reduced by 6%, which will then be $27,900,674. Essentially the appropriation may be reduced by approximately $4.5 million from last year?s appropriation. If you calculate the potential 8% reduction from 2003-2004, it would be approximately $7.2 million less than the 2002-2003 appropriation.

Trustee Pelleran asked what would the three percent mean.

Mr. Cerny responded that it would mean $800,000 or $900,000 less.

Washington Avenue

President Cunningham announced that the Lansing City Council unanimously voted to vacate Washington Mall. She said it was not without a lot of work and effort on behalf of some City Council members and Chairperson Laverty. President Cunningham shared that students and staff made presentations to the City Council advocating for the vacation of Washington Mall. She thanked those that helped make our case with City Council.

Chairperson Laverty added that it was an interesting process. The College has had the potential of Washington Mall being opened to traffic for over 30 years. He said there is an issue of fire and utility easements, but that shouldn?t be a problem.

President Cunningham stated that the vacation of Washington Mall would also include air rights if in the future a walkway were to be built.

Status Report on Employee Allegations

President Cunningham stated that the purpose of this agenda item is to give the Board a preliminary status report on the investigation of the matter brought to the attention of the Board regarding employee allegations. This is for information purposes only. She is neither recommending any formal action from the Board nor asking the Board to hear or consider any of these allegations at this time. President Cunningham gave a brief background on Mr. Fred Todd who conducted the investigation. Mr. Todd is the president of 21st Century Public Consultants. He is has also been the chief financial officer for Wayne County, chief administrative officer for Ingham County, finance director and treasurer for the city of Novi. Mr. Todd has been an auditor and he is an attorney. President Cunningham read aloud Mr. Todd?s three recommendations based on his preliminary review and of documents examined, which are as follows:

  1. As it relates to personnel matters, authorize him to meet with Miller Canfield to discuss his analysis and findings based on his preliminary review of the documentation and LCC policies and procedures.

  2. Given the nature and extent of the apparent unauthorized ongoing business activity, using LCC computers and other resources, consider authorizing Mr. Todd to submit copies of all documentation generated in the course of the investigation and to meet with the Ingham County Prosecutor?s Office and/or State Attorney General?s Office, and/or the Michigan State Police and/or Federal Bureau of Investigation; asking each agency for their independent determination as to any possible criminal wrongdoing.

  3. Provide the LCC Board with a copy of this letter, the partial general chronology of public records and a binder with copies of relevant public documents.

President Cunningham stated that she will be following all of Mr. Todd?s recommendations.

Trustee Pelleran referred to the last sentence in recommendation #3, that all relevant information be dealt with. She felt that there were some issues in this particular document that were not relevant and that were anonymously distributed and never presented officially to the Board or to the President. Trustee Pelleran held that the documents were irrelevant and should not be included.

President Cunningham responded that the report states that all documentation generated be included and that it is very important. Information is not withheld during an investigation whether the information is anonymous or not. She encouraged the Board to not debate the merits of the report this evening. It is an operational issue which is why it is part of her informational items report.

Trustee Pelleran reiterated relevancy as a question otherwise she would consider the information being turned over as hostile.

Corrected Entry: Trustee Pelleran reiterated relevancy as a question; otherwise, she would consider it hostile that the information is being turned over. (At the January 20, 2004 Board of Trustees meeting Trustee Pelleran requested that her comments be clarified to reflect that she did not consider the information to be hostile, but rather the action of turning it over.)

Action Items

Approval of Minutes - November 17, 2003 Regular Meeting

President Cunningham presented for the Board's review the November 17, 2003 regular meeting minutes.

The Board had no changes.

Vice President, Finance & Administrative Services

President Cunningham announced that the search committee had unanimously forwarded the nomination of Barbara Larson for the Vice President of Finance and Administrative Services position. She referred to the information provided in the Board packet. President Cunningham stated that without hearing any objections she is forwarding this recommendation for the Board's approval. She thanked Mr. Glenn Cerny who has done an outstanding job in performing two major roles as Chief Information Officer and Chief Financial Officer.

Finance

Approval of Bids?

Ms. Beckie Beard presented the following bids for the Board's approval:

  1. Painting/Wall Covering for the M-TEC and TTC in the amount of $339,485. This bid was awarded to Niles Industrial, L.L.C. from Flint, Michigan.
  2. Shop Hydraulic Equipment for the M-TEC and TTC in the amount of $134,189. This bid was awarded to Allied, Inc., of Ann Arbor, Michigan.
  3. Spray Paint Booth for the M-TEC and TTC in the amount of $174,023. This bid was awarded to Altra Products of Wayland, Michigan.
  4. Tile and Terrazo for the M-TEC and TTC in the amount of $669,424. This bid was awarded to Precision Ceramic Tile of Burton, Michigan.
  5. Curriculum Development and Assessment Services. This bid was awarded to Dr. Katherine Manley. The estimated cost is $1500 per day and an estimated $311,500 for the entire project.

President Cunningham stated that the greenhouse bid for the M-TEC and TTC which was included in the Board packet was pulled due to unapproved alternate materials that would be used. She said this project would be bid out again.

Trustee Pelleran requested a presentation on the greenhouse and the programs that will be used in it. To her knowledge the greenhouse was not mentioned in the discussions on the development of the M-TEC. Trustee Pelleran said it was not part of the facilities master plan nor is any curriculum that she?s seen. She felt that if the Board is looking at further budget reductions this bid would be 1/3 of the figure that the College has to cut. Trustee Pelleran referred to the assessment bid that was submitted to the Board late. She expressed that she will not be supporting the assessment bid due to not having any opportunity to review it. Having the College face further budget reductions she doesn?t see sufficient justification to approve this bid. Trustee Pelleran hoped by the next meeting there would be justification for this transmittal.

President Cunningham responded that the greenhouse is a current program. She asked Dean Bill Darr to further address this bid.

Dean Darr responded that the greenhouse has always been a part of the M-TEC plans and has the documentation. He said Ms. Annette Parker is available to speak on this issue.

President Cunningham stated that the greenhouse is not a new program. She asked if Dean Darr answered her question or if Trustee Pelleran would prefer a presentation this evening.

Trustee Pelleran responded it did not fully answer her question and if a presentation could be given at a later time.

Trustee Rasmusson asked if there would be an increased cost in delaying this.

Dean Darr responded that there may be a delay in ordering the siding for the greenhouse. He said there may be an additional up charge of $53,000 to place the siding order later.

Chairperson Laverty asked if this bid would be brought to the Board in January because of having to bid it out again and if it was part of the Landscape and Horticulture program.

Dean Darr responded that was correct and that the greenhouse is also tied into the National Science Foundation Agri program with Kirkwood Community College in Iowa. He shared that it is also a component of the National Science Foundation grant.

President Cunningham addressed Trustee Pelleran?s concern regarding the assessment bid. She stated that this item, curriculum development and assessment, is something that several programs on campus had been working very hard on. The curriculum would obtain Delphi and DACUM certification which is statewide and national certification for the entire curriculum that is going to be presented and proposed inside of the M-TEC.

Chairperson Laverty stated that he is familiar with the work of Dr. Manley, the DACUM process and the National Occupational Competency Testing Institute because of having worked with UAW-GM for over 20 years. He said they are a nationally renowned organization. Chairperson Laverty stated that he would support approving the bid and not delaying it.

Trustee Pelleran asked that the assessment bid be voted on separately.

Electronic Funds Transfer Authorization Resolution

President Cunningham presented the electronic funds transfer authorization resolution which was included in the Board packet. She stated that this was recommended by Mr. Bruce Dunn of Maner, Costerisan and Ellis that the College identify those individuals that are responsible for the electronic funds transfer. Between now and January 20, 2004, those individuals will be Mr. Glenn Cerny and Ms. Sue Maloney. After January 20 this resolution will be brought to the Board again to change the name of Mr. Cerny to Ms. Barbara Larson.

IT WAS MOVED by Trustee Canady and supported by Trustee Rasmusson to approve the President's report.

Trustee Pelleran made a friendly amendment to separate the assessment bid from the report so it can be voted on separately.

Trustee Canady accepted the friendly amendment.

Roll call vote:
Ayes: Brannan, Canady, Laverty, Murray, Pelleran, Proctor, Rasmusson
Nays: None
Absent: None

Motion carried.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Canady to approve the Curriculum Development and Assessment Services bid.

Roll call vote:
Ayes: Canady, Laverty, Murray, Proctor, Rasmusson
Nays: Brannan, Pelleran
Absent: None

Motion carried.

CLOSED SESSION

IT WAS MOVED by Trustee Pelleran and supported by Trustee Murray for the Board to go into closed session for the purpose of discussing an attorney client privileged communication.

Roll call vote:
Ayes: Brannan, Canady, Laverty, Murray, Pelleran, Proctor, Rasmusson
Nays: None
Absent: None

Motion carried.

The Board entered into closed session at 6:42 p.m.

IT WAS MOVED by Trustee Brannan and supported by Trustee Canady that the Board return to open session.

Roll call vote:
Ayes: Brannan, Canady, Laverty, Murray, Pelleran, Proctor, Rasmusson
Nays: None
Absent: None

Motion carried.

The Board returned to open session at 7:36 p.m.

PUBLIC COMMENT

There were no comments from the public.

ADJOURNMENT

IT WAS MOVED by Trustee Proctor and supported by Trustee Murray to adjourn the meeting.

Roll call vote:
Ayes: Brannan, Canady, Laverty, Murray, Pelleran, Proctor, Rasmusson
Nays: None
Absent: None

Motion carried.

The meeting adjourned at 7:37 p.m.



LCC Board of Trustees
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Phone: (517) 483-5252
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