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Adopted Minutes
June 21, 2004
Regular Meeting

CALL TO ORDER

The meeting was called to order at 6:04 p.m.

ROLL CALL

Present: Canady, Laverty, Pelleran, Proctor
Absent: Brannan, Murray, Rasmusson

Chairperson Laverty explained that Trustee Rasmusson was at an audit committee conference, Trustee Brannan?s father had open heart surgery this afternoon, and Trustee Murray?s daughter had a baby.

ADDITIONS/DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

LIMITED PUBLIC COMMENT REGARDING AGENDA ITEMS

There were no comments from the public.

CHAIRPERSON AND BOARD MEMBER REPORTS

Chairperson Laverty

Board Development Session

Chairperson Laverty reported that the Board had a development session on June 17 and 18. He stated that the Board was very happy with the facilitator, and they reviewed various areas of improvement. As a prelude to the development session, the Trustees were interviewed by the facilitator. At the session, they prioritized the work of the Board that they felt was important as they move forward. Chairperson Laverty stated that future development sessions may be scheduled this summer.

Trustee Pelleran stated that the dedication of the Board was evident as every Board member was present.

President's Vehicle

Chairperson Laverty stated that under the President's contract the Board must authorize the purchase of her vehicle.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Canady for the President to always drive a Cadillac from the Lansing plant.

There was no discussion.

Roll call vote:
Ayes: Canady, Laverty, Pelleran, Proctor
Nays: None
Absent: Brannan, Murray, Rasmusson

Motion carried.

Scholarship Award Ceremonies

Chairperson Laverty reported that the Trustees were given the opportunity to present scholarships at various Lansing Community College district high schools. He thanked Trustees Proctor and Canady for presenting awards. Chairperson Laverty shared that it was an enjoyable experience and there was a time commitment involved; however, he felt that it was important for Board to be visible in the community.

Trustee Canady suggested that when the Foundation scholarship awards are given, those that are linked to specific donors should be recognized on the certificates.

Chairperson Laverty reported that he attended the Star Institute graduation along with Trustee Pelleran. He shared that it was a great event.

Foundation Board of Directors

The Foundation Board of Directors met on June 16 at the Technical Training Center at the West Campus. Chairperson Laverty said the facility was extremely impressive. The Foundation Board members were also very impressed. A tour was given after the meeting.

Other

Chairperson Laverty reported that he attended the Vietnam Veteran?s Golf Benefit on June 3. He publicly thanked Bob Baldwin for all of his work with this event. Chairperson Laverty asked President Cunningham to provide an update on the golf outing.

President Cunningham reported that 117 scholarships have been awarded. They have an endowment and they have raised $187,000 over the history of the tournament.

Board Member Reports

Trustee Robert Proctor - Workforce Development Board

Trustee Proctor reported that he attended the Workforce Development meeting on June 2nd. Ms. Kathy Wilhm of Lansing Community College made a presentation on the services provided by LCC at the Capital Area Michigan Works! Lansing center. Ms. Wilhm shared with the Workforce Development Board that LCC serves the unemployed, underemployed, and those that are dislocated workers by providing opportunities to acquire needed job skills. The services include resume and job search assistance and career assessments. Most of the clients have high a school education or a GED. Of the 3,000 clients Ms. Wilhm has met with 1,500 have enrolled at LCC.

Trustee Mark Canady - LCC's Japan Adventure Program

Trustee Canady provided a PowerPoint presentation on the Japan Adventure Program which he recently visited in May.

He shared that the Biwako Kisen Company has a boat named after Lansing and an apartment building named after Michigan in honor of the relationship with Lansing Community College. Trustee Canady asked the Board and the administration to look at creating a comparable gesture to honor that relationship here.

Trustee Thomas Rasmusson - Audit Committee

Chairperson Laverty asked Mr. Rich Howard to address this agenda item.

Mr. Howard stated that pursuant to the Board's bylaws and the audit committee rules the Committee must meet with the auditor prior to the beginning of the audit. The committee will be meeting on June 30, 2004.

President's REPORT

President Cunningham thanked Trustee Canady for taking the time out of his busy schedule to travel to Japan to visit the Japan Adventure Program.

Informational Items

College Spotlight - Lansing Community College Foundation

President Cunningham stated that approximately two years ago a Transitioning to Excellence campaign began through the LCC Foundation. She said the Foundation has never raised money for anything other than scholarships and this created a rich and rewarding history because it directly impacted students. However, quality improvement is necessary for any organization and at that time the Foundation underwent organizational changes and the McCormick Group was selected to restructure the Foundation and place it on a path of success. Mr. Dan McCormick did an excellent job facilitating those changes and these responsibilities have not been turned over to Vice President Ruth Borger. Ms. Joan Bauer and Ms. Sue Fisher have also been instrumental in working with the Foundation and this new capital campaign. President Cunningham expressed that the Foundation Board is excited about the collective future of the Foundation.

Vice President Borger provided a PowerPoint presentation which highlighted the Lansing Community College Foundation (the presentation is on file with the official Board materials.) She introduced two individuals that have benefited from the Foundation.

Miss LaQuesha Childs has attended Lansing Community College for three years and she has received a scholarship each year. She said receiving the scholarship has relieved a burden off her shoulders. Miss Childs shared that if she had not received a scholarship she may not have attended LCC this year. In appreciation for the assistance she has received, she is now contributing to the Foundation.

Ms. Jane Bobay, Coordinator of the Early Lansing Community College programs, recently received a grant from the Foundation?s Employee Development Fund. They used the grant to send several of the child development faculty to a summer institute where they learned guidelines for a project approach to facilitate children?s learning. She shared the benefits they received in attending the summer institute and how the Employee Development Fund helped them achieve this.

Vice President Borger recognized Ms. Sue Fisher, Foundation Operations Manager, who was in attendance. She also recognized other Foundation staff members not in attendance, who are the following: Joan Bauer, Beth Vanderlip, Pam Schmidt, and Lori Buninn.

Human Resources - New Hires, Leaves & Sabbaticals

Appointments?

Administrative?

Tom Hoiles, Director, Enrollment Services/Registrar, Enrollment Services, Student and Academic Support

Anand Ramaswami, Chairperson, Math and Computer Science, Math and Computer Science, Liberal Studies

Todd Troutman, Chairperson, Math Skills, Math Skills, Student and Academic Support

Chris Strugar-Fritsch, Director of Facilities, Physical Plant, Administrative Services

Tom Deits, Chairperson, Science, Science, Liberal Studies

Kristi Fent, HHPS Coordinator of Equipment and Operations, Locked Storage, Human Health and Public Service

Faculty?

Lisa Nienkark, Faculty, Reading, Language Skills, Student and Academic Support

Yvette Swint-Blakely, Faculty, Business Administration, Marketing and Management, Business and Media

President Cunningham thanked Mr. David Davidson and Dean Bill Darr, who both will be retiring June 30, 2004, for all of their hard work, dedication, and service to the College.

They received a standing ovation.

Oracle Student System Update

President Cunningham stated that we are trying to make services as user friendly and accessible to our students as possible. She said Chief Information Officer Glenn Cerny, in conjunction with many people across campus, has done an outstanding job in identifying the type of services students need.

Mr. Cerny introduced Mr. Evan Montague, Director of Student Systems.

Mr. Montague provided a PowerPoint presentation on the Oracle Student System which highlighted how the College is preparing to implement the system (the presentation is on file with the official Board materials.)

Mr. Cerny recognized Ms. Sharon Keller and Mr. Dan Zimmerman for their hard work in this process. He said several on-campus forums have been scheduled, and a Technology Liaison Team has been developed. A new time-card system has been implemented recently due to the Plante Moran review. Mr. Cerny said they are learning what the scope changes are and have developed a tracking system for concerns and issues. He said Mr. Martin Pennoni has been charged with addressing and filtering concerns.

Mr. Pennoni shared that he is asking people what their concerns are, quantifying those and addressing them up front.

Mr. Cerny stated that they are getting the system organized in order to have a flawless implementation.

Energy Master Plan - Siemens Building Technologies

President Cunningham reported that Siemens Building Technologies provided a presentation to the Board during dinner regarding the College's energy master plan. The College employed Siemens to conduct a preliminary review on how the institution can be more energy efficient. Siemens provided recommendations to improve the energy use and what the College could do differently. Implementing the recommendations would save the College over $3 million over 20 years. Siemens is guaranteeing this savings and they are offering $340,000 of donations in equipment for M-TEC. They are also offering curriculum development assistance, scholarships, internships, and job placement assistance. President Cunningham shared that this would be one of the largest and most comprehensive partnerships Siemens has in the United States. She said there is some investment up front, but the long-term savings guaranteed by Siemens is quite significant. It would be a $3 million investment which would need to be borrowed. President Cunningham stated that this is for informational purposes only and will be brought back to the Board for action in the fall.

President Cunningham said this is the final meeting of the academic year. She thanked the Board of Trustees for having worked hard and worked toward improving the institution. She commended Chairperson Laverty for all the hours that he dedicates to the College as well as the other Board members. President Cunningham expressed how she has enjoyed working with every one of them.

Action Items

Approval of Minutes - May 17, 2004 Regular Meeting

President Cunningham presented the May 17, 2004 regular meeting minutes.

There were no changes from the Board.

American Federation of State, County, and Municipal Employees - Tentative Agreement

President Cunningham presented the American Federation of State, County, and Municipal Employees tentative agreement for the Board's approval.

There was brief discussion about the agreement.

Finance - Approval of Bids

President Cunningham asked Ms. Beckie Beard to review the bids.

Ms. Beard presented the following bids for the Board's approval:

  1. A&S 4th Floor Renovations, Phase Two in the amount of $254,890. The bid was awarded to Nielsen Commercial Construction from Holt, Michigan.
  2. Carpentry Services for a time and materials contract from June 1, 2004 through June 1, 2005 with options to renew. The bid was awarded to Granger Construction of Lansing, Michigan and Nielsen Commercial Construction of Holt, Michigan.
  3. Course Management Systems over a four year period. The bid was awarded to Cyber Learning Labs, Inc., of Indianapolis, Indiana.
  4. Grounds Maintenance for the main campus and west campus. The bid was awarded to Site Maintenance of Grand Ledge, Michigan.
  5. LCC Credit Card Processing Services. The bid was awarded to NPC of Indianapolis, Indiana.
  6. Wireless LAN Project in the amount of $260,575.50 for both campuses. The bid was awarded to BCS Networks of Traverse City, Michigan.

There was brief discussion regarding the bids.

Trustee Pelleran shared that after the May Board meeting she toured the Arts & Sciences fourth floor and met with several faculty and staff members. She stated that if she had toured the area prior to the May meeting she would have voted in favor of the first Arts & Sciences renovations bid.

Trustee Canady disclosed that he represented Nielsen Commercial Construction several years ago; however, does not currently represent them. He left it up to Chairperson Laverty if he should vote.

Neither Chairperson Laverty nor the Board had any objection to Trustee Canady voting.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Proctor to approve the action items of the President's Report.

Roll call vote:
Ayes: Canady, Laverty, Pelleran, Proctor
Nays: None
Absent: Brannan, Murray, Rasmusson

Motion carried.

CLOSED SESSION

IT WAS MOVED by Trustee Canady and supported by Trustee Proctor that the Board go into closed session for the purpose of discussing contract negotiations strategy.

Roll call vote:
Ayes: Canady, Laverty, Pelleran, Proctor
Nays: None
Absent: Brannan, Murray, Rasmusson

Motion carried.

The Board entered into closed session at 7:25 p.m.

IT WAS MOVED by Trustee Canady and supported by Trustee Proctor that the Board return to open session.

Roll call vote:
Ayes: Canady, Laverty, Pelleran, Proctor
Nays: None
Absent: Brannan, Murray, Rasmusson

Motion carried.

The Board returned to open session at 7:25 p.m.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Canady to rescind the motion to go into closed session.

Trustee Canady explained that he recalled from his days on the Lansing City Council that it takes a super majority to go into closed session. He asked Ms. Mendez to verify the Open Meetings Act and it was confirmed that a two-thirds vote of those elected or appointed is required to enter into closed session. There were only four members present; therefore, the Board was unable to continue with closed session.

Roll call vote:
Ayes: Canady, Laverty, Pelleran, Proctor
Nays: None
Absent: Brannan, Murray, Rasmusson

Motion carried.

PUBLIC COMMENT

There were no comments from the public.

ADJOURNMENT

IT WAS MOVED by Trustee Canady and supported by Trustee Proctor for the meeting to adjourn.

Roll call vote:
Ayes: Canady, Laverty, Pelleran, Proctor
Nays: None
Absent: Brannan, Murray, Rasmusson

Motion carried.

The meeting adjourned at 7:26 p.m.

LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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