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Adopted Meeting Minutes
April 15, 2002
Regular Meeting

Call to Order

The meeting was called to order at 6:08 p.m.

Roll Call

Present: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Absent: None

Additions/Deletions to the Agenda

There were no additions or deletions to the agenda.

Limited Public Comment Regarding Agenda Items

There were no comments from the public.

Chairperson and Board Member Reports

Chairperson Report

Chairperson Jeffries stated that the May Board meeting would be changed to May 13, 2002.

Board Member Reports

Trustee KP Pelleran ? RED Team, National Community College Month Scholarship

Trustee Pelleran stated that she attended the Eric Zimmerman Art Reception on April 12. She said that Eric Zimmerman?s brother works at Lansing Community College and his colleagues made a donation to him and the family when his brother Eric passed away. Eric Zimmerman was an artist and the family donated a piece of his artwork to the College, which now is in the Gannon Vocational Technical building. The family was able to purchase three pieces of art from students of Lansing Community College. She said that it was a wonderful occasion. Trustee Pelleran expressed her appreciation to the Zimmerman Family and the Foundation for making these opportunities available for the students in the fine Arts at the College.

Trustee Pelleran reported that she attended the Legislative Reception on April 9. She thanked Ruth Borger and Brian Jackson for their outstanding job in coordinating the reception. Trustee Pelleran also thanked Muchmore, Harrington, Smalley & Associates for their work with the reception. She said that the College should have a good relationship with the legislators. When the College goes after funding, it couldn?t be more important to have a good relationship with the legislators that the College has generated and maintained. Trustee Pelleran stated that the students showcased the event as well.

Trustee Pelleran reported that she attended the Regional Economic Development (RED) Team meeting. The broadband developments that are taking place in the Lansing area were discussed at the RED Team meeting.

Trustee Pelleran reported on the National Community College Month scholarship. April is National Community College Month and Lansing Community College offers a two-semester scholarship to the first baby born on April 1. The recipient this year is Grace Elizabeth Kelly who was born on April 1 at 2:11 a.m. at Sparrow Hospital. She stated that on April 2, she and President Cunningham went to the hospital and presented Grace Elizabeth Kelly?s parents with a certificate and a welcome basket.

Trustee Olga Holden ?Michigan Community College Association, Foundation Board

Trustee Holden reported that she attended the Michigan Community College Association (MCCA) Board of Directors meeting on April 5 and 6 in Kalamazoo, Michigan. Dr. Elson Floyd, President of Western Michigan University, discussed issues in higher education and related all of these issues to community colleges. She said the issues were the following: a slowing economy and fewer resources; the need for feedback groups; diversity; managing financial aid policies; economic and workforce development; information technology; the public perception of education; intercollegiate athletics; and collaborative relationships. Trustee Holden stated that Senator Schwarz was present and discussed the bond cap, health insurance costs, and 4.2 million Michiganders are covered by Blue Cross/Blue Shield. She also said that MCCA will begin a state-wide campaign promoting community colleges.

Trustee Holden deferred to President Cunningham to give the report on the Foundation Board. Trustee Holden was unable to attend the last Foundation Board meeting.

President Cunningham reported that the Foundation Board has been meeting and developing their strategic plan. The Foundation hopes to have a report completed by mid-year. There has been input from internal and external stakeholders. It is estimated that the Foundation?s strategic plan will be implemented over the next budget cycle. The plan will have a major impact on the budget. President Cunningham stated that work would continue towards completing the strategic plan.

President's Report

Informational

Human Resources

Appointments?

Administrative-

John W. Lightner Ph.D., Chairperson, Information Technology and Office Systems, Business and Media Careers Division

Faculty-

Daniel Galbraith, Faculty Member, Computer Information Systems Business and Media Careers

Jeffrey W. Hamlin, Faculty Member, Visual Arts and Media, Business and Media Careers Division

Sabbatical and Professional Development Leaves?

Administrative-

Nancy Lombardi, Director of Project Planning, Planning and Organizational Development, Information Services & College Development Division

Faculty-

Trudy Carpenter, Professor, Language Skills, Student and Academic Support Division

Pamela Davis, Counselor, Counseling Services, Student and Academic Support Division

Patricia Hughey, Professor, Science Department, Liberal Studies Division

Tim Miank, Professor, Language Skills, Student and Academic Support Division

Ron Meloche, Professor, Manufacturing Department, Construction Manufacturing Division and Technology Division

Sally Pierce, Professor, Language Skills, Student and Academic Support Division

Jing Ling Wang, Professor, Math and Computer Science, Liberal Studies Division

Jean Welsh, Professor, Information Technology and Office Systems Business and Media Careers Division

Chairperson Jeffries asked how would Sally Pierce?s sabbatical leave impact her role as President of MAHE (Michigan Association of Higher Education).

President Cunningham stated that she was under the assumption that Ms. Pierce will continue in that role while she is on a sabbatical leave.

2001-2002 Budget Reconciliation

Vice President Barbara Larson presented the 2001-2002 budget reconciliation (the reconciliation is on file with the official Board materials.) A surplus results from higher than budgeted tuition and fee revenue, lower expenditures in all salary line items, and the $7.8 million from property taxes resulting from the passage of the millage. It is recommended that the following funds be allocated for one-time expenditure needs: $150,000 to increase the student financial assistance fund, $500,000 for additional instructional equipment, $5 million for technology replacement, $5.3 million for facilities master plan implementation, and $600,000 for interest accrual on bond issue.

2002-2003 Proposed Budget

Vice President Larson introduced Mr. Hoa Nguyen, Assistant Vice President for Finance, who was very instrumental in putting the budget together for his first year. She stated that Mr. Nguyen did an excellent job as well as Ms. Denice Beckwith and Ms. Sylvia Wood.

Vice President Larson stated that the proposed budget continues the implementation of the strategic plan that the Board adopted in June 2000. Mr. Hoa Nguyen presented the 2002-2003 proposed budget (the proposed budget is on file with the official Board materials.) Total projected resources of revenue for 2002-2003 are approximately $92 million, which include State appropriations, tax revenue, and tuition revenue.

Trustee Patterson requested to go on record saying that the warehouse building has been declared surplus and by spending money on that building, he doubts the College would ever receive any profit. He stated that spending $50,000 on the warehouse building is questionable.

Chairperson Jeffries asked staff to track what the financial impact is in hiring new employees and how it relates to revenue.

Facilities Master Plan Update

Vice President Larson presented the Facilities Master Plan update (the document is on file with the official Board materials). The additions to the Facilities Master Plan include, in part, adding the following to the Delta site: a conference center; a Fitness Lab; proposal to move the Hospitality Program and recommendation to have further study of the needs of the Hospitality Program over the next year; moving Public Services (EMT, Policy Academy, Criminal Justice, and Fire Science) to the Technical Training Center; a small food court; technology support; and purchase of 50 acres at the Delta site. It was also recommended the removal of the Turner House for additional green space or future planning for the Human, Health and Public Services building and/or expansion of Dart Auditorium.

Trustee Patterson stated that the Facilities Master Plan that is in front of the Board is an aggressive plan. He said that the College had begun with a plan that was pretty aggressive originally with 22 acres, now it has doubled. The plan has increased from around 50 million to 72 million, which is approximately a 30 percent increase. He asked what process has the College gone through by which this has been decided, and who has decided this.

President Cunningham responded that it hasn?t been decided.

Trustee Patterson asked who has forwarded the recommendations.

President Cunningham responded that there is a college-wide process that reviews everything. She said that Mr. Bob Smith, from Hobbs + Black, has worked with different units across campus to look at all of these recommendations. She reminded the Board that several times she stated that if the College is going to do this, she?d like to take an extra month or two before putting a shovel in the ground and internally review all of the programs because once you begin designing a building, it's much more expensive to go back and add more. Programs with limited space, such as Fitness and Hospitality, were reviewed. Internally there were people here on snow days and many other times looking at these programs so we could move forward with a recommendation, which is what the Board has in front of them now.

Trustee Pelleran stated that the conference center is a wonderful addition to the plan. She said that in several of the M-TEC meetings community leaders have suggested adding a conference center.

Vice President Larson stated a 10% contingency was placed on the original 51.5 million, but the list includes items that have been planned for sometime. She said that the M-TEC is listed at 7.9 million, which is the application size as well as the purchase of land. Vice President Larson stated it is essentially the same thing.

Trustee Patterson stated he had one follow up question. He asked that with all of things that are listed in the plan, with the new and the old, with funding that the district has newly approved to the College, the bonding, etc., could the college afford this.

Vice President Larson responded, yes, the College could afford this.

Trustee Heywood asked for staff to provide documentation about what state the Turner House is in. He said that he knows that it is terribly infested, but he would like to see those documents and would like the information shared with the public.

Chairperson Jeffries requested that staff provide an updated parking study related to the changes in the facilities master plan.

Action Items
Approval of Minutes -March 18, 2002 Regular Meeting

There were no changes to the minutes.

Finance - Approval of Bids?

President Cunningham congratulated Ms. Beckie Beard for receiving the Minority Business Advocate of the Year award.

There were two bids presented for the Board's approval. The first proposal was for personal computers and Comark Government and Education Sales, Inc., from Bloomington, IL was awarded the bid. The second proposal was for purchasing two HAAS milling machines, one HAAS lathe and associated HAAS simulators. Gerotech, Inc., from Flat Rock, Michigan was awarded the bid.

Annual Results Inventory Report - Stakeholder Satisfaction

Chief Information Officer, Glenn Cerny, stated that this is the third report of the Annual Results Inventory. He stated that this is in conjunction with AQIP (Academic Quality Improvement Project), which is part of the accreditation process that the College is going through.

Mr. Bill Brown provided the Annual Results Inventory Stakeholder Satisfaction report to the Board (the report is on file with the official Board materials).

M-TEC Land Purchase

President Cunningham presented to the Board the resolution to purchase approximately 50 acres located in the Charter Township of Delta in the amount up to $3.75 million.

IT WAS MOVED by Trustee Canady and supported by Trustee Pelleran to approve the President's report.

Roll call vote:
Ayes: Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson, Canady
Nays: None
Absent: None

Motion carried.

Closed Session

IT WAS MOVED by Trustee Pelleran and supported by Trustee Heywood for the Board to go into closed session for the purpose of discussing negotiations.

Roll call vote:
Ayes: Rasmusson, Canady, Heywood, Holden, Jeffries, Patterson, Pelleran
Nays: None
Absent: None

Motion carried.

The Board went into closed session at 7:48 p.m.

IT WAS MOVED by Trustee Canady and supported by Trustee Heywood that the Board return to open session.

Roll call vote:
Ayes: Rasmusson, Canady, Heywood, Holden, Jeffries, Patterson, Pelleran
Nays: None
Absent: None

Motion carried.

The Board returned to open session at 8:35 p.m.

Roll call:
Present: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Absent: None

Public Comment

There were no comments from the public.

Adjournment

The meeting was adjourned at 8:35 p.m.

LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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