Call to Order
The meeting was called to order at
6:00 p.m.
Roll Call
Present: Canady, Heywood, Holden,
Jeffries, Patterson, Pelleran, Rasmusson
Absent: None
Additions/Deletions to the Agenda
The Board agreed to add Closed Session
to the agenda for the purpose of discussing a pending
litigation.
Limited Public Comment Regarding
Agenda Items
There was no public comment.
Chairperson and Board Member Reports
Chairperson
By-laws Policy Committee Update
Chairperson Jeffries reported that the
committee is moving forward. The administration forwarded a list
of the existing policies for review and consideration to the
College's attorney. Another committee meeting would be
scheduled for the end of the month. He stated that hopefully by
the December meeting the committee would forward a
recommendation to the Board.
Facilities Master Plan Committee
Update
Chairperson Jeffries stated that in
the President's Management Update, sent under separate cover,
a meeting is needed between the Board's subcommittee and the
college-wide committee to discuss and review the facilities
master plan. The committee will be working off of the current
Facilities Master Plan and providing recommendations to the
Board at the November meeting. He appointed Trustees Patterson
and Pelleran who had worked with the committee previously.
Board Member
Trustee Olga Holden ?
Foundation Board
Trustee Holden stated that the
Foundation Board contributed $15,000 for the LCC Millage
Advocacy Campaign.
Trustee Dave Patterson - MCCA
(Michigan Community College Association)
Trustee Patterson stated that there
has been a lot of communication regarding the tuition tax
credit. He said that there would be a fall conference on October
27 and 27 at Kirtland Community College. At this conference the
State?s revenue projections and security and weapons issues
will be discussed. He stated that the MCCA has given new
committee assignments and he has been assigned to the Workforce
Development committee.
Trustee Patterson reported that
Trustee Holden, himself, and President Cunningham attended the
ACCT (Association for Community College Trustees) conference in
San Diego, California this past week. He thanked the Board for
allowing him to represent the College at the ACCT conference. He
stated that the College is something to be proud of when he
spoke with other trustees and other presidents. Lansing
Community College is ahead of the game in addressing issues
affecting community colleges today. He stated that some of the
issues that were discussed at the ACCT conference were emergency
preparedness and how colleges are handling that around the
country. Trustee Patterson stated that he attends these
conferences with the intent on becoming a better Board member.
Chairperson Jeffries asked Trustee
Patterson to discuss at the next MCCA meeting a piece of
legislation that was introduced into the Legislature that will
allow K12 districts to opt out of the community college
district.
Trustee Holden reported that at the
ACCT conference she and President Cunningham presented a
workshop titled "No More Excuses: Business Strategies in
Community College Planning." She thanked those involved in
preparing the proposal in being accepted. Trustee Holden stated
that it was a marvelous presentation and there was an
outstanding interest.
President's Report
Informational
Lansing M-TEC
President Cunningham stated that
discussions are still in progress with General Motors (GM). GM
is still committed to M-TEC and is exploring having the Lansing
M-TEC replace the training center they send their employees to
in Germany. GM is continuing to look at the expansion of the
site. Other possibilities are being explored if the designated
site does not work.
Millage Update
President Cunningham reported that
things are going smoothly regarding the election. President
Cunningham stated that voters are being notified of where they
need to vote. She asked Mr. Rich Howard to give a presentation
regarding the millage proposal.
Mr. Howard provided a PowerPoint
presentation regarding the millage outreach activities. Some of
the strategies developed were to personalize outreach
activities, information-based campaign linked with the advocacy
component. Some of the major audiences are the general public,
faculty, staff, students, community leaders, business, and
labor. It is estimated that over 1 million contacts will be
made.
Partnership for Adult Learning
Grant
President Cunningham reported that the
monies for the Partnership for Adult Learning grant was pulled
at one time out of the budget by the State, but it was
reinstated which was approximately $178,000. This means that the
College will be able to train English as a Second Language
students for one more year. Lansing Community College had
serviced more than 150 students, which doubled the number that
had been targeted. She reported that this program has been
extremely successful in reaching the goal of comprehension.
Human Resources
Appointments
Administrative?
Hoa Thai Nguyen, Assistant Vice
President for Finance, Administrative Services Division
Resignations
Administrative?
Patricia Lambert, Coordinator of
Instructional Projects, Executive Office
Jeffrey Stiles, Instructional
Designer, Careers Division
IT WAS MOVED by Trustee Patterson and
supported by Trustee Canady to accept the Information Items of
the President's Report.
Ayes: Canady, Heywood, Holden,
Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None
Motion carried.
Action Items
Approval of Minutes - September 17,
2001
Chairperson Jeffries asked that on
page 2, paragraph 8 the word "no" should be deleted.
That was noted and will be changed.
Annual Results Inventory ?
Financial Responsibility Report
President Cunningham stated that in
September 2000 the Board postponed receiving its regular
monitoring reports in lieu of incorporating reports into the
strategic planning process. She stated that the reports have
been incorporated into the strategic management process and at
which point in time the Board will receive three different
reports, which are Stakeholder Satisfaction, Access, and
Financial Responsibility. The annual results inventory has
replaced the previous monitoring reports. Tonight the Board will
be receiving the first report, Financial Responsibility.
President Cunningham stated that the Governor would be issuing
an executive order on October 23 mandating a 5 or 10% cut from
the existing budget. The College has received a $400,000
reduction from last year?s amount. She stated that she asked
the vice presidents and deans to review full-time position
vacancies. A hiring freeze is being considered for those
positions that do not impact student services and instruction.
Other categories being considered to reduce the budget are
supplies, travel, and maintenance replacement. President
Cunningham asked Vice President Barbara Larson to present the
Financial Responsibility inventory report.
Vice President Larson stated that this
report is the first of the annual results inventory process.
This is a retrospective look at the stewardship of the College's
finances. She presented the report to the Board (the report is
on file with the official Board materials.)
Trustee Patterson complimented Vice
President Larson for the well-presented report and thanked Mr.
Glenn Cerny for his involvement.
Trustee Heywood asked if a service
review has been conducted as was promised during the program
review process.
President Cunningham stated that the
reviews have been completed and departments have been contacted
to make any necessary changes. She stated that the service
review is on a cycle, but the reviews have been completed.
Trustee Heywood asked when would the
Board expect the service review process to be presented.
President Cunningham responded that it
would be part of the regular budget process.
Chairperson Jeffries asked regarding
the potential cuts how will they be handled.
President Cunningham stated that
preliminary reviews are being made.
Chairperson Jeffries asked if there
were cuts would those be presented to the Board as a budget
amendment.
President Cunningham responded yes.
Chairperson Jeffries asked when
looking at those numbers how does the health care increase issue
play into this.
Vice President Larson responded that
the initial information stated that there is $400,000 that we
would have to work with. The health care task force has asked
PHP and Blue Cross & Blue Shield to come back with some
alternative proposals if we are willing to look at different co
pays and they are in that process. We are hopeful that the
$400,000 impact will not be that large.
Jeffries asked if that would be part
of a different negotiations process as opposed to the budget
process.
Vice President Larson responded yes.
Trustee Holden asked if the tuition
tax credit were repealed, what would this mean in terms of
additional revenue for the College.
Vice President Larson responded that
there would be a $616,000 in additional revenue and it has not
been factored into the budget.
Dental Hygiene Course Fees
Correction
President Cunningham presented the
corrections to the dental hygiene course fees.
Finance
Approval of Bids?There was one bid
presented to the Board for their approval. The proposal
presented was for laptop computers for the TRIO program. Comark
Government and Education Sales was awarded the bid.
Chairperson Jeffries asked if it is
estimated in the bid to insure the destruction, the loss, or the
usage of the computers.
Mr. Ray Wawro responded that they
tried to put insurance in, but the vendors stated that the
College could not afford to do that. However, they are aware of
this concern. There will be a mentoring process as part of the
TRIO program and regular follow-ups will be made as to if the
students are using the computers.
Chairperson Jeffries asked for a
report regarding how this process is going with the usage of the
laptops in the TRIO program.
IT WAS MOVED by Trustee Canady and
supported by Trustee Rasmusson to accept the Action Items of the
President's Report.
Ayes: Canady, Heywood, Holden,
Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None
Motion carried.
Closed Session
IT WAS MOVED by Trustee Canady and
supported by Trustee Patterson that the Board go into closed
session to discuss a potential litigation.
Roll Call Vote:
Ayes: Canady, Heywood, Holden,
Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None
Motion carried.
The Board went into closed session at
7:00 p.m.
The Board returned to open session at
7:40 p.m.
IT WAS MOVED by Trustee Patterson and
supported by Trustee Canady that the Board return to open
session.
Roll Call Vote:
Ayes: Canady, Heywood, Holden,
Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None
Motion carried.
Public Comment
Brian Jackson - I don't want to
take too much of your time, I'm sure you want to get home. I
work for Citizens for LCC in the advocacy campaign. I wanted to
walk you through some of the items you have been given. The
volunteer sheet, I?d like to walk you through the different
activities the advocacy campaign is doing. The public
endorsement. We are trying to get a lot of different support.
You should have received a letter, if not you will be receiving
it probably tomorrow to ask for your endorsement of the millage.
You need to sign it and turn it in. The reason you need to sign
it is so we can use it for the Lansing State Journal. If we are
going to do a newspaper ad, they require a signature. Right now
that is not in our budget for the advocacy campaign, but we want
to be ready for it if it presents itself and it is used as
documentation in case there are any questions. So, we do ask for
you to please sign that form and fax it back to the committee so
we can use your name for the State Journal ad if we do that. You
can sign the form you have here, or the one you will be
receiving in the mail. As I walk you through here, please send
these post cards out to your large network of supporters and to
encourage them to vote for the millage. And money. If my time is
about up, then we need money. If we want to do the newspaper ad,
if we want to do a mailing, this is a piece a literature that we
mailed out to a targeted group of absentee voters because we can't
afford to all voters. So we will use the dollars that are
donated wisely. We are making phone calls. The MEA along with
the Lansing School Education Association have generously donated
office space so that we can run a grass roots advocacy campaign.
Where we will be doing our phone banking, that has been going on
already with really good results. We are really happy with the
amount of support out there. A lot people are surprised of how
many are aware of the millage. But we need to communicate with
these voters one on one before they get their ballots, which
will happen Thursday and Friday. The election has already begun
and so we need volunteers for the phone bank as well.
Trustee Pelleran - Now you said that
what you want each of us to do is to put together a team of 12
to take a 2-hour block? Is that what I heard you say?
Brian Jackson - That would be great.
that's exactly it.
Trustee Holden - What are the nights
of the phone bank.
Brian Jackson - The nights we are
phone banking are this Wednesday the 17th. I could
give you another schedule. The prime dates is the last week
before the election starting on the 29th going to
election day the 6th. Everyday except Halloween and
Friday the 2nd every evening we are making calls and
on the weekend we are making calls starting at noon over at the
LSEA.
Trustee Patterson - The absentee
voters list. When did you mail that?
Brian Jackson - We mailed absentee
voter list, part of the list was sent out Friday to Lansing
because in contacting Steve Dougan they were mailing their
ballots earlier than East Lansing, Meridian and the other
communities, which are doing it later this week. The bulk will
go out tomorrow. We wanted to make it there before the ballots
arrive.
Trustee Patterson - Our notification
will be in the mail by no later than tomorrow?
Brian Jackson - The notification
mailing that's a different...Are you talking about?
Trustee Patterson - Are we mailing
to the absentee voters?
President Cunningham - Yes.
Trustee Patterson - When does that
go out?
President Cunningham - Our
notification to absentee voters will be in the mail no later
than tomorrow, is that your question? Is that the right answer,
Brian?
Brian Jackson - Well, this is not
the notification, this is the advocacy piece. If he?s talking
about the notification about where your polling precinct?
Trustee Patterson - No.
Brian Jackson - O.k., then yes, that's
the answer then. Tomorrow.
Trustee Patterson - Are you mailing
to people that are absentee voters?
Brian Jackson - Yes, that's this
piece.
Trustee Patterson - I thought that
piece was going to the general public.
Brian Jackson - No.
Trustee Patterson - It's going to
the absentee voters? People who have a history of it.
Brian Jackson - People who have a
strong history of it. Even if you took everyone who have voted
absentee once or twice is a large universe. We trimmed that down
further.
Brian Jeffries - I've asked Norma
to call everyone to see if the Board would like to work the
phone bank one night.
Trustee Patterson - Are you using
electronic mail?
Brian Jackson - We are using email
to the capacity of the committee and on campus people who are
interested in getting involved. We have not purchased emails in
that regard. We are using email to communicate with the
committee and the campus.
Trustee Patterson - What is quite
effective is you can do a broadcast email to ask people to vote
that day. The Chamber has one. We have tons of email addresses.
Brian Jackson - I believe they are
planning to do that for the informational side.
Adjournment
The meeting was adjourned at 7:50 p.m.
