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Adopted Minutes
October 15, 2001
Regular Meeting

Call to Order

The meeting was called to order at 6:00 p.m.

Roll Call

Present: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Absent: None

Additions/Deletions to the Agenda

The Board agreed to add Closed Session to the agenda for the purpose of discussing a pending litigation.

Limited Public Comment Regarding Agenda Items

There was no public comment.

Chairperson and Board Member Reports

Chairperson

By-laws Policy Committee Update

Chairperson Jeffries reported that the committee is moving forward. The administration forwarded a list of the existing policies for review and consideration to the College's attorney. Another committee meeting would be scheduled for the end of the month. He stated that hopefully by the December meeting the committee would forward a recommendation to the Board.

Facilities Master Plan Committee Update

Chairperson Jeffries stated that in the President's Management Update, sent under separate cover, a meeting is needed between the Board's subcommittee and the college-wide committee to discuss and review the facilities master plan. The committee will be working off of the current Facilities Master Plan and providing recommendations to the Board at the November meeting. He appointed Trustees Patterson and Pelleran who had worked with the committee previously.

Board Member

Trustee Olga Holden ? Foundation Board

Trustee Holden stated that the Foundation Board contributed $15,000 for the LCC Millage Advocacy Campaign.

Trustee Dave Patterson - MCCA (Michigan Community College Association)

Trustee Patterson stated that there has been a lot of communication regarding the tuition tax credit. He said that there would be a fall conference on October 27 and 27 at Kirtland Community College. At this conference the State?s revenue projections and security and weapons issues will be discussed. He stated that the MCCA has given new committee assignments and he has been assigned to the Workforce Development committee.

Trustee Patterson reported that Trustee Holden, himself, and President Cunningham attended the ACCT (Association for Community College Trustees) conference in San Diego, California this past week. He thanked the Board for allowing him to represent the College at the ACCT conference. He stated that the College is something to be proud of when he spoke with other trustees and other presidents. Lansing Community College is ahead of the game in addressing issues affecting community colleges today. He stated that some of the issues that were discussed at the ACCT conference were emergency preparedness and how colleges are handling that around the country. Trustee Patterson stated that he attends these conferences with the intent on becoming a better Board member.

Chairperson Jeffries asked Trustee Patterson to discuss at the next MCCA meeting a piece of legislation that was introduced into the Legislature that will allow K12 districts to opt out of the community college district.

Trustee Holden reported that at the ACCT conference she and President Cunningham presented a workshop titled "No More Excuses: Business Strategies in Community College Planning." She thanked those involved in preparing the proposal in being accepted. Trustee Holden stated that it was a marvelous presentation and there was an outstanding interest.

President's Report

Informational

Lansing M-TEC

President Cunningham stated that discussions are still in progress with General Motors (GM). GM is still committed to M-TEC and is exploring having the Lansing M-TEC replace the training center they send their employees to in Germany. GM is continuing to look at the expansion of the site. Other possibilities are being explored if the designated site does not work.

Millage Update

President Cunningham reported that things are going smoothly regarding the election. President Cunningham stated that voters are being notified of where they need to vote. She asked Mr. Rich Howard to give a presentation regarding the millage proposal.

Mr. Howard provided a PowerPoint presentation regarding the millage outreach activities. Some of the strategies developed were to personalize outreach activities, information-based campaign linked with the advocacy component. Some of the major audiences are the general public, faculty, staff, students, community leaders, business, and labor. It is estimated that over 1 million contacts will be made.

Partnership for Adult Learning Grant

President Cunningham reported that the monies for the Partnership for Adult Learning grant was pulled at one time out of the budget by the State, but it was reinstated which was approximately $178,000. This means that the College will be able to train English as a Second Language students for one more year. Lansing Community College had serviced more than 150 students, which doubled the number that had been targeted. She reported that this program has been extremely successful in reaching the goal of comprehension.

Human Resources

Appointments

Administrative?

Hoa Thai Nguyen, Assistant Vice President for Finance, Administrative Services Division

Resignations

Administrative?

Patricia Lambert, Coordinator of Instructional Projects, Executive Office

Jeffrey Stiles, Instructional Designer, Careers Division

IT WAS MOVED by Trustee Patterson and supported by Trustee Canady to accept the Information Items of the President's Report.

Ayes: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

Action Items

Approval of Minutes - September 17, 2001

Chairperson Jeffries asked that on page 2, paragraph 8 the word "no" should be deleted.

That was noted and will be changed.

Annual Results Inventory ? Financial Responsibility Report

President Cunningham stated that in September 2000 the Board postponed receiving its regular monitoring reports in lieu of incorporating reports into the strategic planning process. She stated that the reports have been incorporated into the strategic management process and at which point in time the Board will receive three different reports, which are Stakeholder Satisfaction, Access, and Financial Responsibility. The annual results inventory has replaced the previous monitoring reports. Tonight the Board will be receiving the first report, Financial Responsibility. President Cunningham stated that the Governor would be issuing an executive order on October 23 mandating a 5 or 10% cut from the existing budget. The College has received a $400,000 reduction from last year?s amount. She stated that she asked the vice presidents and deans to review full-time position vacancies. A hiring freeze is being considered for those positions that do not impact student services and instruction. Other categories being considered to reduce the budget are supplies, travel, and maintenance replacement. President Cunningham asked Vice President Barbara Larson to present the Financial Responsibility inventory report.

Vice President Larson stated that this report is the first of the annual results inventory process. This is a retrospective look at the stewardship of the College's finances. She presented the report to the Board (the report is on file with the official Board materials.)

Trustee Patterson complimented Vice President Larson for the well-presented report and thanked Mr. Glenn Cerny for his involvement.

Trustee Heywood asked if a service review has been conducted as was promised during the program review process.

President Cunningham stated that the reviews have been completed and departments have been contacted to make any necessary changes. She stated that the service review is on a cycle, but the reviews have been completed.

Trustee Heywood asked when would the Board expect the service review process to be presented.

President Cunningham responded that it would be part of the regular budget process.

Chairperson Jeffries asked regarding the potential cuts how will they be handled.

President Cunningham stated that preliminary reviews are being made.

Chairperson Jeffries asked if there were cuts would those be presented to the Board as a budget amendment.

President Cunningham responded yes.

Chairperson Jeffries asked when looking at those numbers how does the health care increase issue play into this.

Vice President Larson responded that the initial information stated that there is $400,000 that we would have to work with. The health care task force has asked PHP and Blue Cross & Blue Shield to come back with some alternative proposals if we are willing to look at different co pays and they are in that process. We are hopeful that the $400,000 impact will not be that large.

Jeffries asked if that would be part of a different negotiations process as opposed to the budget process.

Vice President Larson responded yes.

Trustee Holden asked if the tuition tax credit were repealed, what would this mean in terms of additional revenue for the College.

Vice President Larson responded that there would be a $616,000 in additional revenue and it has not been factored into the budget.

Dental Hygiene Course Fees Correction

President Cunningham presented the corrections to the dental hygiene course fees.

Finance

Approval of Bids?There was one bid presented to the Board for their approval. The proposal presented was for laptop computers for the TRIO program. Comark Government and Education Sales was awarded the bid.

Chairperson Jeffries asked if it is estimated in the bid to insure the destruction, the loss, or the usage of the computers.

Mr. Ray Wawro responded that they tried to put insurance in, but the vendors stated that the College could not afford to do that. However, they are aware of this concern. There will be a mentoring process as part of the TRIO program and regular follow-ups will be made as to if the students are using the computers.

Chairperson Jeffries asked for a report regarding how this process is going with the usage of the laptops in the TRIO program.

IT WAS MOVED by Trustee Canady and supported by Trustee Rasmusson to accept the Action Items of the President's Report.

Ayes: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

Closed Session

IT WAS MOVED by Trustee Canady and supported by Trustee Patterson that the Board go into closed session to discuss a potential litigation.

Roll Call Vote:
Ayes: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

The Board went into closed session at 7:00 p.m.

The Board returned to open session at 7:40 p.m.

IT WAS MOVED by Trustee Patterson and supported by Trustee Canady that the Board return to open session.

Roll Call Vote:
Ayes: Canady, Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: None

Motion carried.

Public Comment

Brian Jackson - I don't want to take too much of your time, I'm sure you want to get home. I work for Citizens for LCC in the advocacy campaign. I wanted to walk you through some of the items you have been given. The volunteer sheet, I?d like to walk you through the different activities the advocacy campaign is doing. The public endorsement. We are trying to get a lot of different support. You should have received a letter, if not you will be receiving it probably tomorrow to ask for your endorsement of the millage. You need to sign it and turn it in. The reason you need to sign it is so we can use it for the Lansing State Journal. If we are going to do a newspaper ad, they require a signature. Right now that is not in our budget for the advocacy campaign, but we want to be ready for it if it presents itself and it is used as documentation in case there are any questions. So, we do ask for you to please sign that form and fax it back to the committee so we can use your name for the State Journal ad if we do that. You can sign the form you have here, or the one you will be receiving in the mail. As I walk you through here, please send these post cards out to your large network of supporters and to encourage them to vote for the millage. And money. If my time is about up, then we need money. If we want to do the newspaper ad, if we want to do a mailing, this is a piece a literature that we mailed out to a targeted group of absentee voters because we can't afford to all voters. So we will use the dollars that are donated wisely. We are making phone calls. The MEA along with the Lansing School Education Association have generously donated office space so that we can run a grass roots advocacy campaign. Where we will be doing our phone banking, that has been going on already with really good results. We are really happy with the amount of support out there. A lot people are surprised of how many are aware of the millage. But we need to communicate with these voters one on one before they get their ballots, which will happen Thursday and Friday. The election has already begun and so we need volunteers for the phone bank as well.

Trustee Pelleran - Now you said that what you want each of us to do is to put together a team of 12 to take a 2-hour block? Is that what I heard you say?

Brian Jackson - That would be great. that's exactly it.

Trustee Holden - What are the nights of the phone bank.

Brian Jackson - The nights we are phone banking are this Wednesday the 17th. I could give you another schedule. The prime dates is the last week before the election starting on the 29th going to election day the 6th. Everyday except Halloween and Friday the 2nd every evening we are making calls and on the weekend we are making calls starting at noon over at the LSEA.

Trustee Patterson - The absentee voters list. When did you mail that?

Brian Jackson - We mailed absentee voter list, part of the list was sent out Friday to Lansing because in contacting Steve Dougan they were mailing their ballots earlier than East Lansing, Meridian and the other communities, which are doing it later this week. The bulk will go out tomorrow. We wanted to make it there before the ballots arrive.

Trustee Patterson - Our notification will be in the mail by no later than tomorrow?

Brian Jackson - The notification mailing that's a different...Are you talking about?

Trustee Patterson - Are we mailing to the absentee voters?

President Cunningham - Yes.

Trustee Patterson - When does that go out?

President Cunningham - Our notification to absentee voters will be in the mail no later than tomorrow, is that your question? Is that the right answer, Brian?

Brian Jackson - Well, this is not the notification, this is the advocacy piece. If he?s talking about the notification about where your polling precinct?

Trustee Patterson - No.

Brian Jackson - O.k., then yes, that's the answer then. Tomorrow.

Trustee Patterson - Are you mailing to people that are absentee voters?

Brian Jackson - Yes, that's this piece.

Trustee Patterson - I thought that piece was going to the general public.

Brian Jackson - No.

Trustee Patterson - It's going to the absentee voters? People who have a history of it.

Brian Jackson - People who have a strong history of it. Even if you took everyone who have voted absentee once or twice is a large universe. We trimmed that down further.

Brian Jeffries - I've asked Norma to call everyone to see if the Board would like to work the phone bank one night.

Trustee Patterson - Are you using electronic mail?

Brian Jackson - We are using email to the capacity of the committee and on campus people who are interested in getting involved. We have not purchased emails in that regard. We are using email to communicate with the committee and the campus.

Trustee Patterson - What is quite effective is you can do a broadcast email to ask people to vote that day. The Chamber has one. We have tons of email addresses.

Brian Jackson - I believe they are planning to do that for the informational side.

Adjournment

The meeting was adjourned at 7:50 p.m.



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