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Adopted Meeting Minutes
Regular Board Meeting
November 18, 2002

Call to Order

The meeting was called to order at 6:11 p.m.

Roll Call

Present: Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Absent: Canady

Additions/Deletions to the Agenda

There were no additions or deletions to the agenda.

Limited Public Comment Regarding Agenda Items

There were no comments from the public.

Public Hearing

Chairperson Jeffries stated that at its meeting on August 26, 2002, the Board of Trustees reviewed a recommendation from College staff that the Board invoke its powers under PA 281 of 1998 to empower the College's Police and Public Safety Department officers to act as law enforcement and peace officers. The recommendation proposed would not change the operation of LCC's Police and Public Safety Department or the responsibilities of its officers. Nor would the College incur additional liability. Prior to taking action on this recommendation, the Board of Trustees must hold two public hearings on the matter. The Board held one on October 21, 2002 and this would be the second one.

Chairperson Jeffries opened the floor for comments.

There were no comments from the public.

Chairperson Jeffries closed the public hearing.

Chairperson and Board Member Reports

Chairperson

Bylaws Policy Committee Update

Chairperson Jeffries reported that the Bylaws/Policy Committee would be meeting on November 20. Several policies that the committee will be reviewing include the smoking, intellectual property, and purchasing policies. He said that there was a request to consider an organ donor policy, and they will also be discussing the five remaining policies that labor is still reviewing.

Tentative Schedule of Future Agenda Items

Chairperson Jeffries stated that in the board packet there is a document titled Tentative Board Agenda Items. This document contains agenda items starting in December 2002 and ending in June 2003. He said that the intent was to identify issues that will be coming forward to the board as either informational or action items. Chairperson Jeffries said that these are not set in stone. He said that beginning in January and every month thereafter there is a budget work session that is to be announced. However, it really should be a committee of the whole session. He would like to create a second meeting for each month where items will be considered for informational purposes. Chairperson Jeffries said that he does not anticipate any action items coming out of those meetings, except for purchasing bids. He?s asked the President to put together dates and times that are convenient for staff as well as a budget for this as this will incur additional expense for the board. Chairperson Jeffries will be bringing it back for the Board's consideration next month.

President's Performance Review

Chairperson Jeffries stated that under the bylaws, and the President's contract, there is an annual review of the President's performance review. Chairperson Jeffries asked President Cunningham to present the review.

President Cunningham stated that no one does anything alone. The report speaks to the commitment, dedication of the faculty and staff at Lansing Community College. The content areas are derived from the Board approved strategic plan. She said that the strategic plan is scheduled for review in the coming months and the plan will be brought to the Board for their review sometime in the early spring. President Cunningham presented to the Board the performance review. (The report is on file with the official Board materials.)

Chairperson Jeffries thanked President Cunningham for her work and leadership she?s given to Lansing Community College.

IT WAS MOVED by Trustee Holden and supported by Trustee Heywood to accept the President's performance review.

Ayes: Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: Canady

Motion carried.

Board Members

Trustee Pelleran - Multicultural Center Fall Reception

Trustee Pelleran attended the Multicultural Center Fall Reception. She thanked Queen McMiller and her staff. She said that it was a beautiful reception.

Trustee Holden - Foundation Board, Clinton County Center Dedication Ceremony

Trustee Holden reported that the Foundation Board met last week. She said that the search for a foundation director is moving along nicely. The College received sixty applications. Trustee Holden reported on the Lip Sync event. She said that it was well attended and it raised a net of approximately $20,000. Trustee Holden reminded the Board of the Foundation holiday reception on December 4 and the breakfast meeting on January 13 between the Foundation and Lansing Community College Board.

Trustee Holden reported on the Clinton County Center dedication ceremony held on October 28. She said it is a marvelous center and the event was well attended.

Trustee Heywood also attended the event. He said that he was blown away and was impressed with the facility.

Trustee Holden thanked Jean Morciglio and her staff. She said that we all should be proud of the facility.

Trustee Heywood reported on the Gay Straight Alliance dance, which was the first event held on campus. He said it was the first student funded event and was impressed with the turnout. Trustee Heywood said that it was very exciting for him to be with the students and to hear them talk about how safe they felt on the campus and how open the campus felt. He said that since he?s been a student and now as a Board member, he said that this has been a progression that has picked up speed since President Cunningham has taken leadership.

President's Report

President asked the Board to move up agenda item VII, B, 5, a, Financial Audit Report. There was no objection from the Board.

Finance - Year-End Financial Audit Report

Mr. Bruce Dunn, from Maner, Costerisan, and Ellis, presented the College's financial audit report to the Board. He stated that starting next year, the financial audit report format would be changing. He said that the reports would more closely resemble those of a for-profit organization. (The financial audit is on file with the official Board materials.)

Mr. Dunn presented the financial audit of the Foundation. (The Foundation financial audit is on file with the official Board materials.)

IT WAS MOVED by Trustee Pelleran and supported by Trustee Rasmusson to accept the financial audit reports.

Roll call vote:
Ayes: Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: Canady

Motion carried.

Information Items

Credit Hours vs. Contact Hours

President Cunningham stated that is just for information. She said that they are continuing to review course-pricing options. They have been told to prepare for a 5% cut from this year?s budget with an additional 5 to 20% from next year?s budget. There will be a significant reduction in State appropriations.

President Cunningham reported that 10 of the 28 community colleges in Michigan currently have contact hours and there are another 4 colleges that are looking at implementing them in the fall. She clarified that charging by contact hours are more closely tied to tuition revenue for the labor costs and direct instruction costs. President Cunningham stated that this agenda item would be part of the budget deliberation workshop that the Board will have in either March or April.

Trustee Heywood said that in reading the report there are a lot of positive aspects. He asked if there are any negatives aspects that have been identified.

President Cunningham responded, yes, and this is just a piece of what the college is reviewing. For example, in Aviation and Healthcare courses, there are many contact hours. Students may not be able to afford that, so an alternative would have to be created. This will be brought to the Board again, and this is simply an overview.

Chairperson Jeffries asked what this would do to course fees.

President Cunningham responded that in some cases we would have to look at having a course fee in addition to the contact hour. For example, for an Aviation course, the contact hours would not cover the costs of that course. Approximately 200 courses out of 500 have course fees that are $5, $10, $15, or $20. Those will probably be eliminated; however, there may be four or five courses that constitute more than 50% of our course fees and those are substantial such as healthcare, aviation, and truck driver training. She said that some reductions would take place.

Trustee Holden said that any discussion about contact hours has to be a discussion about tuition.

President Cunningham said that was correct, and the report that will be brought back to the board will include tuition rates.

Vice President Barbara Larson stated that more schools are looking at this each year. Fifteen of the community colleges in Michigan are now recognizing that charging by contact hours is part of the price of tuition.

President Cunningham stated that there would be a lot of information provided to the Board regarding this agenda item prior to making a decision.

Spotlight - Nanotechnology

President Cunningham stated that Mr. Tony Juliano, Mr. Alex Azima and others have looked at nanotechnology, not only from the academic side of it, but also in terms of partnering with the private sector in providing nanotechnology.

Mr. Tony Juliano, Executive Director of the Business and Community Institute, and Christine Schopper, President of Innovative Business Logistics, gave a PowerPoint presentation to the Board on nanotechnology. (The presentation is on file with the official Board materials.)

Trustee Rasmusson stated that he is impressed with the work that has taken place.

Trustee Holden asked if there are other community colleges that are pursuing this actively.

Mr. Juliano responded that he is not sure of the academic side, but he is not aware of any community colleges that are pursuing it on the private sector side of it. He asked Ms. Stephanie Shanblatt if she was aware of any community colleges pursuing nanotechnology.

Ms. Shanblatt responded that she is not aware of any colleges pursuing this.

Chairperson Jeffries asked where is the College looking to go with this.

President Cunningham responded that the College is exploring possibly offering an Associates degree in this field, but it is still at the exploration stage.

Trustee Pelleran asked if she envisioned the alternative fuel project to be placed in research, academic programs, or through the Business and Community Institute.

President Cunningham responded that it is currently located out of the President's Office. The grant came from MEDC and it will affect the entire college, not just one division. In order to centralize it, it is currently in the President's Office, but it eventually may go to BCI.

Action Items

Approval of Minutes - October 21, 2002 Special Meeting; November 5, 2002 Special Meeting; November 8, 2002

President Cunningham presented the October 21, 2002; November 5, 2002; and the November 8, 2002, meeting minutes for the Board's consideration.

Trustee Pelleran referred to the October 21 meeting minutes, page 3, where Mr. Barry Stearns commented that 20% of the entire full-time faculty are on terminal contracts. She hoped that the Board could have further dialogue on that particular issue.

President Cunningham responded that shortly after the October 21 minutes, staff followed up with a memo regarding those numbers.

Trustee Pelleran said that was true, but she still would like the Board to continue dialogue on this issue.

Trustee Pelleran referred to the November 8, 2002 meeting minutes, page 5. She referred to her comments made regarding the three Board members who met with Mr. McIntyre and Ms. Lazar about that particular issue and how she was comfortable with their decision. Trustee Pelleran requested that those comments be included in the November 8 minutes.

Annual Results Inventory Report - Financial Responsibility

Vice President Barbara Larson presented the Financial Responsibility report to the Board (the report is on file with the official Board materials.)

Trustee Heywood asked how many women owned businesses, regardless of their color, has the college made purchases from.

Ms. Beckie Beard said she could provide that number.

There was discussion regarding what categorizes an in-district or out-of-district vendor and whether all in-district vendors pay taxes. Staff clarified that the physical address categorizes the vendors as in-district or out-of-district and this is similar to the way the city of Lansing and other entities categorize their vendors. It was also stated that there is not enough staff to verify for all of the 2,000 vendors if they pay taxes.

Course Fees

President Cunningham presented the proposal for additional course fees for NURS 196, Long-term Care Nurse Intern Program and DHYN 226, Anxiety and Pain Control Management. She said that there was a question about personnel costs regarding the NURS 196 course. There is a course coordinator at 40 hours, lecture faculty at 64 hours, lab faculty at 96 hours, and a clinical liaison for 48 hours and two clinical faculty. In response to community demand, this is being brought forward to the Board for course fee approval outside the regular budget cycle. The second course is in response to new legislation in the state of Michigan, which allows registered dental hygienists to administer local anesthetic. In relation to the personnel costs, the faculty and student ratio is 1 to 6, which is $25 extra. The ratio of clinical hours to credits is 3 to 1, which is $50 extra. This means that the college pays for three faculty hours for every one credit the student pays for. That is some of the rationale, which is included in the packet, for increasing the course fees.

Grant of Authority for Police and Public Safety

President Cunningham stated that the Board's support of this would mean that the College will be able to swear in an officer, and an advisory committee will be established. The advisory committee will consist of two faculty and two staff members. She said that some change in the language needs to occur in the general orders before anyone is empowered or sworn in.

Trustee Rasmusson stated that he did not suggest to delay any swearing in of officers, but he thought it would be wise to have the College's legal counsel review the general orders.

Vice President Larson stated that 96% of the general orders are fine as they are in terms of standard operating procedures for the police force. However, there may be some changes and staff will follow up with the College's legal counsel.

President Cunningham asked that Trustee Rasmusson share what was discussed over dinner regarding this agenda item.

Trustee Rasmusson said that what was discussed was a situation where the department is called to aid other departments and we wouldn?t necessarily want to get involved with things that weren?t a breach of the peace. For example, a strike.

Chairperson Jeffries asked the President to consider placing a student on the advisory board and have a report given back to Board.

Trustee Heywood asked that the Board separate the Course Fees section from the President's report.

The Board agreed to Trustee Heywood?s request.

Chairperson Jeffries asked for a roll call vote on the President's Report excluding the course fees section.

Roll call vote:
Ayes: Heywood, Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: None
Absent: Canady

The President's Report was approved.

Chairperson Jeffries asked if there were any comments on the course fees.

Trustee Heywood responded that he is opposed to the increase in course fees because he sees it as nickel and diming our students. He will not be approving another course fee.

Chairperson Jeffries asked for a roll call vote on the course fees.

Roll call vote:
Ayes: Holden, Jeffries, Patterson, Pelleran, Rasmusson
Nays: Heywood
Absent: Canady

The course fees were approved.

Finance - Year-End Financial Audit Report

This agenda item was moved to the top of the President's Report.

Public Comment

Trustee Pelleran - As a point of personal privilege, I?d like to publicly congratulate you (Chairperson Jeffries) on your recent victory. And I wish you well in your tenure on the Lansing City Council.

Chairperson Jeffries - Thank you.

Adjournment

The meeting was adjourned at 8:15 p.m.

LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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