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Adopted Meeting Minutes
February 16, 2004
Regular Meeting

CALL TO ORDER

The meeting was called to order at 6:08 p.m.

ROLL CALL

Present: Brannan, Laverty, Murray, Pelleran, Proctor, Rasmusson
Absent: Canady

Trustee Canady was excused from the meeting due to a health situation in his family.

ADDITIONS/DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

LIMITED PUBLIC COMMENT REGARDING AGENDA ITEMS

There were no comments from the public.

CHAIRPERSON AND BOARD MEMBER REPORTS

Chairperson Laverty

Legal Services

Chairperson Laverty stated this agenda item was brought forward by Trustee Rasmusson at a previous meeting.

Trustee Rasmusson stated this was prompted by the College's bid process. Services that will cost $25,000 or more must go through the competitive bid process. He said the proposal is not to bid out the legal services, but rather to have the administration verify if it is feasible or if the services are so unique that they have to be farmed out.

There was discussion regarding Miller Canfield and the possibility of establishing an office of general counsel and establishing criteria for bidding out legal services. It was requested that staff contact organizations such as Meridian Township and Michigan State University that went from using legal firms to establishing an in-house counsel and determine if they received better service or saved money.

President Cunningham shared that the administration is reviewing ways to reduce legal costs such as using some of the existing resources at the College, but it does not answer the Board's question regarding its legal representation. She distributed a spreadsheet which highlighted the legal costs from July 2003 through January 2004 (it is on file with the official Board materials.)

Trustees Proctor and Rasmusson asked staff to contact the community colleges that have established offices of legal counsel and determine if they saved money and if the quality of work was affected.

President Cunningham responded that they have already contacted several community colleges. The information will be pulled together and shared with the Board.

The Board agreed to continue discussion on this agenda item for future meetings.

Trustee Pelleran asked for an itemization of what the Board's legal costs included.

RED Team

Chairperson Laverty reported that he attended the Regional Economic Development Team meeting on February 5.

Other

He reported that he attended the following events:

? Hope Scholarship Awards on January 21 where 500 students received scholarships

? Women?s? and Men?s? Basketball games

? the Mayor?s State of the City address

Chairperson Laverty thanked President Cunningham for her leadership in creating a partnership with the Family Independence Agency and the Dental Program in providing dental services to Ingham County foster children.

Chairperson Laverty shared that the Board received suggested changes to Board bylaw 1.7.7, Conflict of Interest, which will be discussed during the March Board meeting. He explained that the changes include having the Board members fill out a conflict of interest form on an annual basis.

Chairperson Laverty stated that they are still working on a Board retreat in trying to identify a facilitator. Once a facilitator is selected then a retreat will be scheduled. He announced that the Michigan Community College Association Summer Workshop will be July 22 - 24, 2004 at Northwestern Community College.

Chairperson Laverty complimented Trustee Rasmusson for his work on the Audit Committee and appointed him as the chair of the Committee.

Board Members

Trustee Thomas Rasmusson - Audit Committee

Trustee Rasmusson reported that the Audit Committee met with the College's legal counsel, auditor and Chairperson Laverty regarding the first draft of the proposed Committee rules. Several changes were made to the rules that would not apply to the College but would apply to corporations. Trustee Rasmusson presented the Audit Committee rules to the Board.

The Board agreed to take more time to review the rules and contact Trustee Rasmusson if there were any questions. This agenda item will be voted on at the next meeting.

Trustee KP Pelleran - Foundation Board of Directors, Leslie Local Finance Development Authority

Trustee Pelleran reported that she attended the recent Leslie Local Finance Development Authority meeting. They welcomed the new part-time economic development director.

She reported on the following regarding the Foundation Board of Directors:

? someone recently passed away and they bequeathed their estate to the Foundation

? if anyone would like to set up a scholarship, they may contact the Foundation office

? the cruise to Alaska is May 23 through May 30

? the Foundation Board of Directors met with Mr. Dan McCormick who gave a presentation on capital campaigns

? the board approved the Finance Committee?s revised investment policy

? $119,000 were received during the month of January

? the Foundation has received 445 scholarship applications and the Allocations Committee will begin the selection process and the awardees will be notified by April 1

? the Foundation Board will be meeting on March 25

Trustee Robert Proctor - Workforce Development Board

Trustee Proctor reported that he attended the most recent Workforce Development Board meeting. He said the board continues to address issues of reduced funding including the elimination of the Welfare-to-Work Program and the potential plant closures in the area.

Trustee Rondy Murray - Michigan Community College Association

Trustee Murray reported that she attended the Michigan Community College Association (MCCA) Winter In-Service meeting on January 30 on behalf of Trustee Brannan. She stated that there was a state budget presentation, and all of the community colleges are facing the same budget situation. There was discussion regarding if the colleges held their tuition to the rate of inflation, 3% would be refunded. However, there was a question regarding if that 3% would hold since there are no guarantees. Trustee Murray stated that there was a presentation from a gentleman from California regarding a purchasing coalition and a variety of services and products that institutions of higher learning are able to purchase. The MCCA is going to further study the possibility of a purchasing coalition.

President's REPORT

Informational Items

College Spotlight - STAR Institute

Dean Chris Holman introduced Ms. Toni Glasscoe who is the Director of the Star Institute.

Ms. Glasscoe introduced several staff members, former Star Institute students and community partners that were present. She introduced Mr. Justin Morgan, Mr. Brian Smith, Mr. Andr? Collins-Riddle, and Miss Ahnna Moore who are students at the Star Institute and Ms. Melanie Lynn who is an instructor at the Institute. Ms. Glasscoe shared that the vision at the Star Institute is to develop skilled, agile high schoolers who will cross the bridge from high school, academic preparation into the workforce. This is accomplished by partnerships with business and industry, educators, parents, and with the community.

Mr. Morgan, Mr. Smith, Mr. Collins-Riddle and Miss Moore provided a PowerPoint presentation that highlighted the Star Institute. They shared with the Board the project they were involved in with the St. Vincent de Paul organization and how this process improved their communication and leadership skills.

Trustee Pelleran commended the students for the fine presentation.

Chairperson Laverty thanked the students for having been there tonight.

Former graduates of the Star Institute shared the projects they were involved in with various area businesses when they attended the Institute.

President Cunningham stated that Dean Holman is researching the possibility of receiving stipends in order to offset the costs at the Star Institute.

Budget Update

President Cunningham announced that on February 25 there is a budget workshop scheduled. She asked Vice President Barbara Larson to provide the Board with a budget update.

Vice President Larson provided a budget update which was included in the Board packet.

There was discussion regarding the budget scenarios and if the contact hour would or would not constitute an increase. Staff responded that they have received mixed messages from the State and it is unclear at this point.

Trustee Pelleran was concerned that there is not a clear answer from the State before having the Board vote on charging by contact hour.

President Cunningham responded that we have not received consistent feedback from the State. There are 17 other community colleges that have switched to charging by contact hour and for those colleges it was not considered an increase. The MCCA has taken a stand on this because other community colleges may increase their technology fees and they are questioning if this would constitute an increase in tuition. These colleges are experiencing the same communication difficulties as we are. Since the State has not provided a clear answer, the MCCA will be providing them with a definition of what constitutes a tuition increase. Any fee that is uniformly distributed and if the tuition increase impacts more than 50% of the student body, this will constitute an increase. President Cunningham stated that if Lansing Community College chooses to charge by contact hour, this definition would not apply to the College as less than 50% of the student body would be affected. She said that if the State does not accept this definition and charging by contact hour is seen as a tuition increase, the administration would revisit this issue.

Trustee Pelleran stated that based on President Cunningham?s comments, she will be supporting the recommendation to charge tuition based on the contact hour.

Human Resources

Administrative Appointments?

Jack Bergeron, Director of Academic Affairs, Academic Affairs, Executive Office

Action Items

Approval of Minutes - January 20, 2004 Regular Meeting

President Cunningham presented the January 20, 2004 regular meeting minutes for the Board's approval. She thanked Ms. Norma Mendez for her outstanding work with the minutes.

Charging by Contact Hour

President Cunningham presented the recommendation to charge tuition by contact hour.

Course Fees

President Cunningham presented the course fees for new courses that will be implemented in summer 2004. She also presented the course fee reductions for fall 2004.

There was discussion regarding the course fees.

Trustee Murray appreciated how the information was laid out. She felt that it was easy to follow and it simplified the decision making process.

Smoking Policy

President Cunningham presented the revisions to the smoking policy (the revised policy is on file with the official Board materials.) She stated that with adoption of the changes to the policy smoking shelters will be implemented along with a communication plan and signage.

Trustee Pelleran felt this version was an improvement of a restrictive policy. She said with the acquisition of Washington Mall it is important to have sites for students to smoke. She hopes that as this is implemented we continue to have dialogue and information is shared with students and staff who smoke.

Finance - Approval of Bids

President Cunningham presented the following bids:

  1. Foundation & Floors for the Administration Building in the amount of $714,900. This bid was awarded to Kares Construction of Charlotte, MI.

  2. Structural Steel for the Administration Building in the amount of $628,000. This bid was awarded to Steel Supply & Engineering of Grand Rapids, MI.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Proctor to approve the action items of the President's report.

Roll call vote:
Ayes: Brannan, Laverty, Murray, Pelleran, Proctor, Rasmusson
Nays: None
Absent: Canady

Motion carried.

Trustee Pelleran asked that the minutes reflect that Trustee Canady be excused from tonight?s meeting. She explained that Trustee Canady had a personal health problem in his family and asked to be excused.

PUBLIC COMMENT

There were no comments from the public.

ADJOURNMENT

IT WAS MOVED by Trustee Brannan and supported by Trustee Murray for the meeting to adjourn.

Ayes: Brannan, Laverty, Murray, Pelleran, Proctor, Rasmusson
Nays: None
Absent: Canady

Motion carried.

The meeting adjourned at 7:15 p.m.



LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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