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Adopted Meeting Minutes
October 20, 2003
Regular Meeting

Call to Order

The meeting was called to order at 6:06 p.m.

Roll Call

Present: Brannan, Laverty, Murray, Proctor
Absent: Canady, Pelleran, Rasmusson

Trustee Canady arrived at 6:07 p.m.

Trustee Rasmusson arrived at 7:05 p.m. during closed session.

Additions/Deletions to the Agenda

There were no additions or deletions to the agenda.

Limited Public Comment Regarding Agenda Items

There were no comments from the public.

Chairperson and Board Member Reports

Chairperson

Emergency Purchase Provision

Chairperson Laverty recommended tabling this agenda item until everyone was present.

There was no objection from the Board.

RED Team

Chairperson Laverty reported that he attended the October 2nd Regional Economic Development Team meeting. There was a report given from the Board of Water and Light and Consumers Energy regarding the blackout and its effect on the tri-county area.

Foundation Board of Directors

Chairperson Laverty reported on Lip Sync that took place on October 19. He said it was a very successful event. Chairperson Laverty publicly thanked Mr. Charlie Creamer, former Lansing Community College Trustee, and Ms. Deb Dolman who both co-chaired the event. He also thanked Ms. Joan Bauer and the Foundation staff and Mr. Chris Holman for doing an excellent job. The event raised approximately $28,000 for scholarships.

Tours/Board Orientation

Chairperson Laverty reported that he and other Trustees toured the Aviation Center in Lansing and the Truck Driver Training program in Battle Creek. He announced that there are tours scheduled on October 28 of the Star Institute and on October 30 of the Livingston and St. Johns Centers.

Chairperson Laverty reported that during the Board dinner the Trustees met with Trustee George Potter of Jackson Community College, who is a renowned expert on policy governance, regarding the process and how it works.

President Cunningham expressed her appreciation for the Board having taken the time in learning as much as they can about community colleges, how they operate and how Lansing Community College operates. President Cunningham said none of the Trustees are paid to serve the College and their time, commitment, and effort are appreciated.

Board Members

Trustee Proctor - Association of Community College Trustees (ACCT)

Trustee Proctor reported that he had the opportunity to attend the ACCT convention September 17-19 in Denver, Colorado. He said the ACCT convention was quite informative and all the sessions were of great value. Trustee Proctor listed some of the sessions he attended which included new trustee orientation, evaluating the CEO?s contract, evaluating the CEO, and attracting and sustaining new programs. He encouraged the other Trustees to attend a national convention.

Chairperson Laverty stated that the Board will continue to spread professional development opportunities to the other Trustees.

President's Report

Informational Items

Budget Update

President Cunningham introduced Mr. Gary Olson, Director of the Senate Fiscal Agency and a Lansing Community College Foundation Board member. She shared that Mr. Olson has addressed the Board previously regarding budget projections for the State of Michigan. A budget update will be on all future agendas until the budget is adopted in June.

Mr. Olson thanked President Cunningham for having invited him to speak tonight. He explained that the Senate Fiscal Agency is a nonpartisan agency that's the primary fiscal advisor and is responsible for establishing economic revenue forecasts for the Michigan Senate. Those forecasts become a part of the consensus revenue estimating process for the Michigan State government. Mr. Olson explained that the individuals involved in the consensus revenue estimating process, which include himself, the state treasurers, and the director of the house fiscal agency, meet twice a year to establish official State revenue estimates. Those estimates place the limit on the amount of money the State can spend at any one time. By law, the group meets in January and May although any one of the three principles in the process may call a special meeting, if conditions warrant. Mr. Olson shared that the group met on October 14, 2003, and unfortunately the outcome for revenue estimates for higher education, community colleges and many other programs in state government is universally bad. He explained that the state of Michigan has suffered over the last three and a half years from very bad economic performances which have had a great impact on revenues.

Mr. Olson distributed a document which included the nation?s economic forecast highlights, Michigan economic highlights, consensus revenue estimates, and year-end balance estimates (it is on file with the official Board materials.) He highlighted the following points:

? The State of Michigan has continued to lose jobs since the end of the national recession in the 4th quarter of 2001. Michigan has seen a decline of 113,000 wage and salary jobs since the end of the national recession.

? As of August 2003, the decline in Michigan wage and salary employment since the 4th quarter of 2001 represented 23.3% of total decline in wage and salary employment reported nationally. In comparison, Michigan wage and salary employment comprises only 3.3% of United States wage and salary employment.

? Approximately 60% of the jobs lost in Michigan can be attributed to declines in the manufacturing sector. These job losses are best explained by a combination of productivity increases and the fact that the domestic auto companies are continuing to lose market shares to foreign-based companies.

? The State?s economy and in turn the State?s revenue picture will not begin to improve until the State?s job performance begins to turn around. The consensus revenue estimates agreed to on October 14, 2003, represent a substantial downward revision from the consensus revenue estimates agreed to in May 2003.

? The consensus estimate of fiscal years 2002-03 and 2003-04 General Fund/General Purpose revenues has been revised downward by approximately $572 million. The School Aid Fund, which funds K-12 education, has been revised downward by $350 million over the two fiscal years. The downward revisions may be attributed to changes in the estimates of income tax revenues and changes in the estimates of sales and use tax collections.

? Over the last four years, the State has lost $2.0 billion or 20.6% in General Fund/General Purpose revenue collections. The decline may be attributed to the economic conditions, reductions in state income tax and single business tax. The funding for Lansing Community College comes out of that revenue stream.

? The Senate Fiscal Agency is now estimating that the Fiscal Year 2003-04 General Fund/General Purpose budget is in deficit by approximately $570 million. One of the factors attributed to the deficit is the Medicaid case load that is increasing much faster than estimated. The Governor shall make a recommendation to the Legislature as to how this projected budget deficit will be eliminated. The Legislature will then have the responsibility to either accept or reject the Governor?s proposal and develop an alternative way to balance the budget.

Mr. Olson shared that by early December the community colleges will have some idea of what actions will be taken to eliminate the potential budget deficit. He estimated that there will be additional reductions to the existing state appropriations, which were 6.5% lower than the prior fiscal year. Mr. Olson felt that another reduction cannot be avoided due to the deficit. He suggested that the College plan on additional cuts between 3% and 5%.

President Cunningham asked when the Governor holds various forums regarding higher education, does she distinguish community colleges from universities or are they placed in the same category.

Mr. Olson responded that community colleges and universities are typically placed in the same category; however, it does not have to be that way and it ultimately is up to the Governor.

College Spotlight - Workforce Development

President Cunningham introduced Mr. Chris Holman, Executive Director/Dean of Workforce Development. Mr. Holman provided a PowerPoint presentation (it is on file with the official Board materials) regarding an overview of the areas in the Business and Community Institute. Some of the areas highlighted during the presentation included the following: Small Business and Technical Development Center, Work First, Star Institute, and English as a Second Language.

There was discussion regarding if the individuals teaching the classes on site were faculty members at the College. Staff responded that was correct. There was also discussion regarding having another presentation in the future on how the M-TEC and Workforce Development will work together.

Human Resources

Appointments?

Administrative

Howard Dillman, Chair, Transportation Technology, Transportation Technologies, Technology Careers

Mary Cusack, Program Director - VAM, Visual Arts and Media, Business and Media Careers

Mary Roering, Program Director - Nursing Programs, Nursing, Human, Health and Public Service Careers

Faculty

Eric Bennett, Math Skills, Student and Academic Support Division

Michael Aguila, Math Skills, Student and Academic Support Division

Credit Hours vs. Contact Hours

President Cunningham asked Dr. Gary VanKempen to provide an update on this agenda item.

Dr. VanKempen reported that the College is continuing to review the feasibility of charging tuition based on contact hour rather than credit hour. He said for most of the courses that would not represent a change; however, for some of the courses the number of contact hours is more than the number of credit hours. This method would provide additional revenue to the College and more importantly it would be a way of more evenly compensating programs for their instructional costs. Dr. VanKempen stated that they have reviewed the report from the consultant, Mr. Joe Ross, which included a review of what has happened at other community colleges that have adopted this method of charging tuition. He said a small group of faculty and staff have reviewed the report and a preliminary recommendation has been presented to the Executive Leadership Team. Open forums will be held to receive additional input and a recommendation will then be made to President Cunningham.

President Cunningham stated that the recommendation will be shared with the Board, but no action will be needed until the budget is adopted.

Board Briefing Book

President Cunningham asked Ms. Chris Hollister to address this agenda item.

Ms. Hollister stated that the purpose of the briefing book is to provide the Board and other college administrators with information that will be helpful in making policy and strategic decisions for the College. She said in coming months various college administrators will present issue analysis and forecasts about the major issues facing the College. The first issue analysis will be regarding revenue generation and will be presented at the November Board dinner. In addition, various media articles related to these issues will be supplied and she encouraged the Board to include these in their notebooks as well.

President Cunningham stated that the information in the Board briefing books may also be shared at the various community linkages.

Action Items

Approval of Minutes - September 15, 2003 Regular Meeting

President Cunningham presented the September 15, 2003 regular meeting minutes for the Board's review.

There were no changes to the minutes.

Facilities Master Plan

President Cunningham stated that no changes have been made to the Facilities Master Plan. She explained that the State mandates that every community college submit their plan every year to show that the College has a plan and is adhering to it. However, there are some capital outlay dollars that are available through the State of Michigan. Capital outlay dollars are set aside for new buildings, improvements, renovations, etc. These monies may not be requested if the construction of a building has begun. The College is beyond asking for funds for the construction of its new buildings; however, renovations are included in the facilities master plan. What is required from the Board is approval of the facilities master plan and submission to ask for capital outlay dollars for renovations. President Cunningham explained that if the College is successful in obtaining capital outlay dollars, the College would only pay half of renovation costs.

Finance - Approval of Bids

President Cunningham announced that Ms. Beckie Beard was not present at the meeting because she is in Texas accepting the national award of Achievement of Excellence in Procurement on behalf of the Purchasing Department and the College.

President Cunningham presented a sole source bid for the Board's approval, which was a lease for one year for the Livingston County Center in the amount of $124,542. She explained that the lease is only for one year because it is uncertain as to where the College will be due to the possibility of expanding its boundaries.

IT WAS MOVED by Trustee Canady and supported by Trustee Proctor to approve items one through three of the President's Report.

Roll call vote:
Ayes: Brannan, Canady, Laverty, Murray, Proctor
Nays: None
Absent: Pelleran, Rasmusson

Motion carried.

Closed Session

IT WAS MOVED by Trustee Canady and supported by Trustee Brannan that the Board go into closed session for the purpose of discussing attorney/client privileged communication.

Roll call vote:
Ayes: Brannan, Canady, Laverty, Murray, Proctor
Nays: None
Absent: Pelleran, Rasmusson

Motion carried.

At 6:53 p.m. the Board took a short recess before entering into closed session.

The Board entered into closed session at 6:58 p.m.

IT WAS MOVED by Trustee Canady and supported by Trustee Proctor that the Board return to open session.

Roll call vote:
Ayes: Brannan, Canady, Laverty, Murray, Proctor, Rasmusson
Nays: None
Absent: Pelleran

Motion carried.

The Board returned to open session at 8:00 p.m.

Delhi Township

President Cunningham asked that this item be tabled because there is no action required by the Board at this time.

Public Comment

There were no comments from the public.

Trustee Rasmusson apologized for having arrived late. He explained that he was in Ann Arbor.

Adjournment

IT WAS MOVED by Trustee Brannan and supported by Trustee Proctor for the meeting to be adjourned.

Ayes: Brannan, Canady, Laverty, Murray, Proctor, Rasmusson
Nays: None
Absent: Pelleran

Motion carried.

The meeting adjourned at 8:00 p.m.



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