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Adopted Meeting Minutes
October 18, 2004
Regular Meeting

Call to Order by Chairperson

The meeting was called to order at 6:05 p.m.

Roll Call by Secretary to the Board

Present: Canady, Laverty, Murray, Pelleran, Proctor
Absent: Brannan, Rasmusson

Trustee Rasmusson arrived at 6:07 p.m.

Additions/Deletions to the Agenda

There were no additions or deletions to the agenda.

Limited Public Comment Regarding Agenda Items

There were no comments from the public.

Chairperson and Board Member Reports

Chairperson Laverty

Board Election Date Resolution

Chairperson Laverty stated that the September meeting minutes reflect that the Board was to hold a public hearing this evening. He asked Mr. Rich Howard to provide the Board an update on this issue.

Mr. Howard stated that since the September Board meeting Ms. Norma Mendez and he met with Mr. Mike Bryanton, city and township clerks. He also met with legal counsel to further clarify the election process that is required in order to be in compliance with selecting an election date. Mr. Howard said the Board must first pass a resolution this evening that specifically mentions an election date which would call for a public hearing. The Board would then hold a public hearing in November and a resolution would then need to be passed to hold the election.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Canady to pass the resolution calling for a public hearing on November 15, 2004 regarding the November odd-year election date for the Lansing Community College Board of Trustees.

Chairperson Laverty clarified that the public hearing will be held in November to entertain public comment regarding the newly selected election date.

There was no discussion.

Roll call vote:
Ayes: Canady, Laverty, Murray, Pelleran, Proctor, Rasmusson

Nays: None
Absent: Brannan

Motion carried.

Strategic Plan

Chairperson Laverty distributed the strategic plan and the executive summary that the Board previously received in their Board Briefing books (these materials are on file with the official Board materials.) He wanted to make sure that everyone had the same information as the Board proceeds with discussing the strategic plan.

Chairperson Laverty read out loud portions of the Executive Summary. He asked that two special Board meetings, prior to the end of year, be scheduled to dedicate time to the Strategic Plan. The purpose will be to review what has been implemented from the plan and determine how the institution should go forward.

Policy Governance

The November 29 date that was previously sent out will no longer work due to scheduling conflicts. He announced that December 6 is the new date to look at for scheduling the next development session.

Other

Chairperson Laverty reported on the following other items:

  • September 28 - Distinguished Alumni Hall of Fame event. He commended President Cunningham, Judge Charles Filice, and Ms. Sue Fisher for their work with the event. He encouraged everyone to view the display of the distinguished alumni located in the Dart Auditorium.

  • September 23 - Visitation to the ISUS program in Dayton, OH. He asked President Cunningham to further elaborate on this topic in her report.

  • September 28 - The Cherry Commission held a public hearing at the West Campus. President Cunningham is a member of that commission.

  • Workforce Development Board - The Lansing area in partnership with Lansing Community College received one of the Regional Skill Alliance grants in manufacturing.

  • RED Team - There was discussion about a new race track, General Motors, plants in Lansing area, and the branding of Lansing. He shared that the RED Team discussed what the image of Lansing is to the community and the outside area. The response was not a positive one. The team will be working hard to change that image.

  • A meeting with LCC and the UAW regarding School Registered Apprenticeship at the Ingham Intermediate School District. He was there representing the UAW. The meeting was regarding expanding apprenticeships beyond building trades, manufacturing, and health care among other areas.

  • On Friday, October 15 there was a follow up meeting to the ISUS Program visit. He asked President Cunningham to elaborate more on this topic in her report.

  • He announced that Lip Sync will be held on Sunday, October 24, and he will be participating in this year?s event. His main act is from Big River, playing the character ?The Young Fool.?

Board Member Reports

Trustee Canady - Japan Adventure Program

Trustee Canady reminded the Board of the slideshow he gave in June where he pointed out that the College's counterpart in Japan has honored their relationship with LCC in various ways. He had asked administration to do the same and they came up with two options. One option is to dedicate a room in the Herrmann Conference Center and the second option is to recognize the work of Dr. TaiSung Kim and the Biwako Kisen Company through a professorship. Trustee Canady stated that President Cunningham had the opportunity to speak with several representatives from Biwako Kisen Company and asked that she elaborate on that discussion.

President Cunningham stated that the Biwako Kisen Company would prefer to honor the founder of the program and not the company, as is the Japanese tradition. They respect the individual who founded the Japan Adventure Program who was Mr. Shigematsu.

Trustee Canady?s preference was to name a room after the founder of the program because it is more tangible. However, he asked the Board for their input.

Chairperson Laverty asked for a chance to review the options and have it on the agenda at the next meeting.

Trustee Pelleran recommended asking the State Representative and the State Senator for joint resolutions in the Senate to show that it is also from our state government.

President Cunningham stated that the 25th anniversary of the Japan Adventure Program is coming up in less than two years. She stated that something could be done now and also suggested having the resolutions presented at that time.

The Board agreed with President Cunningham?s recommendation.

Trustee Canady suggested contacting the Lansing City Council and the Mayor for similar resolutions. He recommended that this be tabled for next month while these items are worked out. Trustee Canady volunteered to contact the City Council and the Mayor.

Trustee Proctor & Trustee Murray - Association of Community College Trustees

Trustee Proctor distributed a written summary to the Board of Trustees that contained highlights of the Association of Community College Trustees Leadership Congress in New Orleans, LA (the summary is on file with the official Board materials.)

Trustees Proctor and Murray reviewed the document with the Board.

Chairperson Laverty thanked Trustees Proctor and Murray for having attended the conference. He asked President Cunningham to elaborate on the presentation she and staff gave at the Leadership Congress.

President Cunningham stated that along with herself, Vice President Ruth Borger, Ms. Annette Parker, Ms. Debra Dolman, and Mr. Chris Thelander from Siemens presented on the College's alternative energy initiative. Over 60 people attended the session and it went very well. She shared that people were amazed that a community college was involved with alternative energy and had received the money to help fund the initiative. President Cunningham also thanked Trustees Proctor and Murray for attending the conference.

There was brief discussion regarding alternative energy initiatives and potential partnerships.

Trustee Rasmusson - Legal Counsel Discussion

Chairperson Laverty distributed a potential change to bylaw 1.6.1 for discussion which pertains to legal issues (it is on file with the official Board materials.) He stated that the Board had a discussion in September regarding what the Board is doing in reducing legal costs. There have been strides made already to reduce costs and asked the Board for their input.

Trustee Rasmusson explained that the proposed bylaw change embodies the six issues he mentioned before such as bidding, areas of expertise of attorneys, and the fiduciary obligation of any counsel is to the College not to a Board member or officer, as an example. Trustee Rasmusson asked the Board to review this and discuss this next month.

President's REPORT

Informational Items

College Spotlight - LCC Television

President Cunningham asked Vice President Borger to introduce the spotlight.

Vice President Borger stated that the LCC TV program is a successful example of how programming can be managed effectively across the College. Over the last year a special focus has been added on expanding community programming through the joint efforts of the Office of Advancement and Media Services in the Student and Academic Support Division led by Dean Judith Cardenas. She introduced Mr. Martin Pennoni the Director of Media Services.

Mr. Pennoni shared that over a year ago it was decided to improve LCC TV programming because it was an under-utilized college asset. He provided a presentation on the new programming on the LCC TV channel (the presentation is on file with the official Board materials.)

Mr. Pennoni introduced two students, Mr. Kenneth Akini and Ms. Sara Cosenza who both are Media Technology students and are working in the Media Services Department.

Mr. Akini shared how his education and experience in working with the LCC TV Channel has benefited him greatly.

Ms. Cosenza shared that her education and experience in working with the College's radio station helped her get a job with a radio station in Ontario, Canada.

Mr. Pennoni also introduced the following Media Services staff members that were present: Mr. Dave Downing, Ms. Karen Love, Mr. Dennis Clark, Mr. Lyle Laylin, Mr. Marc Smyth, and Mr. Thor Leach. He also introduced Ms. Chris Hollister and Mr. Chris Holman who are not part of the Media Services Department, but they assist the department in many ways.

Trustee Pelleran stated that she thinks the shows are wonderful and enjoys the ?Coffee Break? show. This channel is a nice showcase for LCC and the community.

Trustee Rasmusson shared that he thinks the Media Services Department is on the right track in putting students to work.

President Cunningham thanked the wonderful staff for doing an outstanding job. She shared that any TV or radio program in the community is aware of the great work of Mr. Dave Downing.

Chairperson Laverty commended them for doing a great job and making dramatic improvements to the channel. He felt that this channel is great for the community, the College, and the students.

Human Resources - New Hires, Leaves and Sabbaticals

Administrative Appointment?

Nancy Dietrich, Director of Assessment & Advising, Counseling and Advising Student and Academic Support

ISUS Construction Program

President Cunningham reported that in September over 50 people went to Dayton, OH to review this program. There was a follow-up meeting on October 15 and over 50 people attended. She shared that there is a tremendous amount of momentum involved in either replicating the program or something similar to the construction program here in the community. At the end of the follow-up meeting, the next steps were to work with Superintendent Banks and others to pull together a small committee to review how to structure this program, tackle this issue and bring this type of program to the Lansing region. President Cunningham stated that there is a tremendous interest from the community to develop a similar program in this area. She publicly thanked Mr. Chris Holman for donating the transportation for the trip to Dayton, OH.

Chairperson Laverty stated that he completed some research on the high school dropout issue in the community. He shared that the graduation rate is approximately 70%. The dropout situation in the country has worsened and it is costing about $844 billion a year. It equates to 2,800 kids dropping out of school every day of the school year. It is estimated that there will be a worker shortage of approximately 8,000 workers in our community by the year 2010. He was very excited about hearing of this program and is in support of developing a similar one here.

St. Johns - Expanded Service Area

President Cunningham was pleased to report that the administration has done their due diligence in contacting people in St. Johns, having surveyed the community, and having had meetings with community leaders including the Mayor, Superintendents, construction workers, and small business owners. Based on research the consensus is to have St. Johns part of the College's tax district. Next month a resolution will be brought forward for the Board's approval to annex St. Johns Public Schools.

Trustee Canady recommended seeking legal counsel?s advice in adding language to the ballot proposal that would include the benefits of becoming part of the college district. He suggested the following: ?Should the district be expanded to include St. Johns to enable the students in the St. Johns district to take advantage of in-district costs and in-district tuition.? He felt that it is important that similar language be added, if allowed by the law, because that may improve the chances of a successful election.

President Cunningham responded that the administration will follow-up with the College's legal counsel on adding this language.

Chairperson Laverty shared that the UAW contract with Federal Mogul was ratified recently and that may also help our chances.

President Cunningham shared that when the survey was conducted in St. Johns the contract had not been ratified and there was a concern that would change the outlook of the responses. However, it did not change the outlook because people showed more of an interest in retraining and education.

Budget Update

President Cunningham asked Vice President Barbara Larson to provide the Board with a budget update.

Vice President Larson reported that the College is four months into the fiscal year and the state appropriation language did include the tuition restraint incentive; therefore, the $28.6 million state appropriation seems to be intact. She stated that the year has begun with some challenges including the purchase of the constitution hall by the State of Michigan. This will have a negative impact on the property tax revenue stream by approximately $100,000. Vice President Larson also shared that healthcare open enrollment has begun for non-bargaining employees. Their plans are Community Blues and Physicians Health Plan. The increase in Community Blues insurance premiums is 34% that may mean an increase of $158,000 for the College if the employees enroll in their current plans.

Trustee Rasmusson suggested doing some long-range thinking about healthcare. He recommended budgeting a couple thousand dollars for a consultant, not tied to the insurance business, to review other options.

Trustee Rasmusson distributed, for the Board's review, a document titled Healthcare Expense and Modest Long-term Research for Solutions (it is on file with the official Board materials.)

Chairperson Laverty asked if work of this nature has already been done at the College.

President Cunningham responded that there is a joint labor and management Healthcare Task Force that is exploring a long-term solution for healthcare. She suggested having the Task Force be a part of the discussion in the future.

Facilities Master Plan Update

President Cunningham stated that a submission to the State is required by law every November. She asked Vice President Larson to provide a brief overview of the Facilities Master Plan update.

Vice President Larson gave a PowerPoint presentation of the Facilities Master Plan update. She distributed information to the Board (the presentation and documentation is on file with the official Board materials.)

Vice President Larson introduced Mr. Chris Strugar-Fritsch who is the new Director of Facilities. He continued with the PowerPoint presentation and reviewed the following four priority concepts included in the master plan update: Dart Auditorium expansion, Hospitality Program expansion, the Campus Beautification Plan, and a University/Student Center.

There was a question and answer period throughout the presentation.

President Cunningham asked Vice President Larson to address why it is important to include this update now.

Vice President Larson responded that this is an opportunity to submit the plan for capital outlay funding. She stated that the last time the College received capital outlay funding was in 1993 for the Abel B. Sykes, Jr. Technology and Learning Center.

There was discussion regarding the future of the Old Central Building, the potential sale of property and the parking situation on campus with the recent and upcoming moves to the West Campus.

Trustee Pelleran would like the Board to take a serious look at the property before it is sold and before we would go so far down the road that it would be almost embarrassing not to sell it. She also said we should do the same with the parking situation. (Trustee Pelleran requested at the November 15, 2004 regular Board of Trustees meeting that this be added to adequately reflect her comments.)

Trustee Pelleran expressed concern for the potential of an additional parking structure without having a thorough analysis of the current parking needs on campus. She asked that the administration provide such analysis before the Board makes any decisions on the facilities master plan.

President Cunningham responded that the plan must be submitted to the State in November. The potential sale of any property will be a continuous discussion and will be brought before the Board. She said the issue of parking is a very fluid issue. More students are taking on-line courses, there are 50 acres at the West Campus, and a potential consolidation of classes in East Lansing; therefore, parking needs will not be determined until the dust settles. However, contingency planning continues and no recommendation is being given at this point in time.

There was continued discussion about the facilities master plan.

Chairperson Laverty expressed support for the four concepts that were added to the plan.

Action Items

Approval of Minutes - September 20, 2004 Regular Meeting

President Cunningham presented the September 20, 2004 regular meeting minutes for the Board's approval.

The Board had no changes to the minutes.

Educational Support Personnel ?Tentative Agreement

President Cunningham presented the tentative agreement for the Board's approval. She thanked Mr. Tim Zeller, Ms. Jan Stuart and Ms. Mary Stroebel for their work on the tentative agreement.

There was discussion about the tentative agreement.

President Cunningham shared that she has received very positive comments from the union regarding the tone, tenor, and the relationship at the table in negotiating this contract.

Trustee Pelleran thanked Mr. Zeller and the administration for their timeliness in working out the distribution of literature issue.

Finance - Approval of Bids

Vice President Larson presented the following bids for the Board's approval:

1. Architect and Engineering Consultant Services. The following vendors were selected for this bid:

Building Envelope

Structure Tec Corp. from Kalamazoo, MI

Forensic Investigation

Wiss, Janney, Elstner Associates Inc. from Bingham, MI

Full Service

DLZ Michigan Inc. from Lansing, MI
Fiskbeck, Thompson, Carr & Huber, Inc. from Grand Rapids, MI
Hobbs & Black Associates Inc. from Lansing, MI
Mayotte Jacob Architects from Lansing, MI

Master Plan

DSA Architects from Berkley, MI

Mechanical/Electrical

Clark Trombley Randers from Lansing, MI
Matrix Consulting Engineers Inc. from Lansing, MI

Parking

Carl Walker Inc. from Kalamazoo, MI
Walker Parking Consultants from Kalamazoo, MI

2. Sole Source for a two-year lease of the Livingston County Center in the amount of $124,542 annually.

President Cunningham shared that the College has been asked to have a presence in the new Howell High School that will be completed by 2006. Lansing Community College is the only community college being asked to be a part of the high school. Negotiations are currently underway of what this may entail and that is why the lease presented was only for two years.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Canady to approve the President's Report.

Roll call vote:
Ayes: Canady, Laverty, Murray, Pelleran, Proctor, Rasmusson
Nays: None
Absent: Brannan

Motion carried.

CLOSED SESSION

The Board did not go into closed session.

PUBLIC COMMENT

New Speaker - I just want to thank you for the presentation about the LCC channel. Arts Performance 31. I was just wondering about an agenda for that. Where do we find out what's on when? I really would like to see the LCC Board meetings on TV.

(Laughter.)

President Cunningham - Marti Pennoni, in the back, will get you a list of what's on when.

Adjournment

IT WAS MOVED by Trustee Canady and supported by Trustee Proctor for the meeting to adjourn.

Ayes: Canady, Laverty, Murray, Pelleran, Proctor, Rasmusson
Nays: None
Absent: Brannan

Motion carried.

The meeting was adjourned at 8:01 p.m.



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