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LANSING COMMUNITY COLLEGE

BOARD OF TRUSTEES

February 19, 2007

Regular Meeting

Adopted Meeting Minutes

Call to Order

The meeting was called to order at 6:03 p.m.

Roll Call

Present: Pelleran, Proctor, Rasmusson, Smith, Laverty

Absent: Brannan, Canady

Trustee Canady had to leave for an emergency client call.

Pledge of Allegiance

Trustee Pelleran led the Pledge of Allegiance.

Additions/Deletions to the Agenda

The following changes were made to the agenda:

  • Change the sequence by moving the Closed Session immediately after limited public comments so that the items to be discussed will have a two-thirds vote. This was to accommodate Trustee Smith having to leave early due to a death in the family.
  • Add the approval of the Union Ratified Contract with the Lansing Community College Administrators Association/Michigan Federation of Teachers under President's Report, Action Items.
  • Add investigative Report prepared by Lyn Beekman under Trustee Pelleran's Board Members Reports

Limited Public Comment Regarding Agenda Items

No public comment.

Closed Session

MOVED by Trustee Pelleran and supported by Trustee Smith that the Board go into closed session for the purpose of discussing the purchase of real property and to consult with legal counsel about pending litigation.

Roll call vote:

Ayes: Pelleran, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Brannan, Canady

Motion carried.

The closed session was moved to the Administration Building Room 306.

The Board entered into closed session at 6:21 p.m.

The Board returned to open session at 7:15 p.m.

Chairman Laverty stated the Trustees voted upstairs to return to Open Session.

Roll Call:

Present: Pelleran, Proctor, Rasmusson, Smith, Laverty

Absent: Brannan, Canady

Chairman, Committee and Board Members Reports

Chairman's Report - Action Items

Vice Chair Resignation

Chairman Laverty reported that at the January 16, 2007 Board of Trustees meeting Trustee Pelleran submitted a resignation as Vice Chair of the Board of Trustees. The resignation was not acted upon by the Board. He further stated that following the resignation, Trustee Pelleran submitted a letter rescinding her resignation.

Chairman Laverty asked Trustee Proctor to provide the Board with next steps.

Trustee Proctor stated that he received the letter from Trustee Pelleran indicating that she was rescinding her resignation. He further stated that although the Board took no action at the January meeting, that matter is before the Board to accept the resignation of Trustee Pelleran as Vice Chair.

It was MOVED by Trustee Smith to accept the resignation of Trustee Pelleran as Vice Chair. There was no support for the motion.

Trustee Proctor stated that Trustee Pelleran remains as Vice Chair.

Discussion followed.

Amendment to Bylaw 1.5.2

Chairman Laverty stated that the amendment to bylaw 1.5.2 was a recommendation of President and Board Liaison. This amendment would move the approval of the meeting minutes from the President's report to the initial business of the Board. The amended bylaw read as follows:

I. Call to Order;

II. Roll Call;

III. Pledge of Allegiance

IV. Approval of Minutes

V. Additions/Deletions to the Agenda;

VI. Limited Public Comment Regarding Agenda Items;

VII. President's Report,

A. Informational,

B. Action Items;

VIII. Chairperson, Committee, and Board Member Reports,

A. Chairperson,

B. Committee

C. Board Members;

IX. Public Comment;

X. Board Evaluation

XI. Adjournment

MOVED by Trustee Pelleran and supported by Trustee Smith to adopt the amendments to Bylaw 1.5.2.

The floor was opened for discussion.

Roll call vote:

Ayes: Pelleran, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Brannan, Canady

Motion carried.

2007 Board of Trustees Meeting Calendar

Chairman Laverty presented the 2007 - 2008 Board of Trustees Meeting Calendar.

Monday, September 17, 2007

Monday, October 15, 2007

Monday, November 19, 2007

Monday, December 10, 2007 (2nd Monday due to Holiday)

Organizational Meeting, Tuesday, January 22, 2008 (MLK Holiday on Monday)

MOVED by Trustee Pelleran and supported by Trustee Smith to adopt the 2007 Board of Trustees Meeting Calendar and the 2008 Organizational Meeting in January.

Roll call vote:

Ayes: Pelleran, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Brannan, Canady

Motion carried.

Mercer Group Professional Services

Chairman Laverty reported that Jan Lazar of the Mercer Group had outstanding hours that the Board still owed. There were 5.5 hrs total that included her attendance at the September 18, 2006 Board of Trustees Meeting and the preparation required for that meeting.

MOVED by Trustee Rasmusson and supported by Trustee Pelleran to approve the additional 5.5 hrs and the 5% expense fee.

Discussion followed.

Roll call vote:

Ayes: Pelleran, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Brannan, Canady

Motion carried.

Trustee Smith left at 7:26 p.m.

Chairman's Report - Information and Announcements

2007 Election Process Cycle for Board of Trustees

James Humphries reported that under the current law the College's regular election responsibilities are coordinated by the Ingham County Clerk, who serves as the College's election coordinator. He stated that a call has been made to the County Clerk Office for the timelines of the election.

50th Anniversary Celebration

Chairman Laverty reported that there had been two informational sessions that were put on by the Anniversary Committee. He stated that each Board member received an information packet tonight covering the 50th Anniversary events.

Ethics Policy Development

Chairman Laverty reported that Trustee Rasmusson and James Humphries will be attending the 2007 Business Ethics and Compliance Conference to become more informed about issues surrounding ethics in the role of the Board in developing the policy.

Associate General Counsel Job Duties

Chairman Laverty stated that he received a note from the President regarding the Associate General Counsel's job duties. He stated that it had been requested by the President that his duties be clarified. These additional responsibilities would include but not limited to EEO complaints, ADA compliance, FERPA disclosures, student background checks, outside Counsel management, and FOIA requests.

Chairman Laverty asked if there were any objections to add these additional duties to the Board Liaison/Associate General Counsel.

There were no objections.

Committee Reports

Finance Committee Report - Trustee Rasmusson

Trustee Rasmusson reported that the Finance Committee met today at 4:00 p.m. He stated that he had nothing to report on today's meeting and that the next Finance Committee Meeting would be on Monday, March 26, 2007 at 4:00 p.m.

Personnel & Compensation Committee Report - Trustee Smith

Trustee Smith will report at the March Board of Trustees Meeting.

Board Member Reports

Presidential Search Update - Trustee Proctor

Trustee Proctor reported that a date has been identified for the Board to participate in a working session. The date is Friday, April 27, 2007. He stated that this will be three sessions running approximately 3 to 4 hours each. Trustee Proctor thanked the Board Members for coming up with a date. He further stated that the Trustees would be receiving a phone call from Ms. Jan Greenwood, of Greenwood and Associates.

Workforce Development Board Update - Trustee Proctor

Trustee Proctor reported that the College submitted for approval some training they will be providing to General Motors, to the Workforce Development Board. He also reported on an endeavor being undertaking in this Community and supported by Lansing Community College, to impress upon all the residents of this area the importance of acquiring further education. He stated that there was a media effort underway to apprise the Community that education is important and that education means money.

MCCA Winter Meeting - Trustee Smith

Trustee Smith will report at the March Board of Trustees Meeting.

2007 ACCT Legislative Summit - Trustee Smith

Trustee Smith will report at the March Board of Trustees Meeting.

Investigative Report Prepared by Lyn Beekman - Trustee Pelleran

MOVED by Trustee Pelleran and supported by Trustee Rasmusson to receive the Beekman report.

The floor was opened for discussion.

The following was raised from the motion:

  • Is this a necessary action since it had been placed on file with the Board Secretary?
  • The receiving of the document would ensure that it becomes part of the official Board documents.

Roll call vote:

Ayes: Pelleran, Proctor, Rasmusson

Nays: Laverty

Absent: Brannan, Canady, Smith

Motion failed.

Use of Consultants Resolution - Trustee Pelleran

MOVED by Trustee Pelleran and supported by Trustee Rasmusson to adopt the Use of Consultants Resolution.

The floor was opened for discussion.

The main points in favor of the motion were:

  • This resolution would offer the context for the Board to identify projects the Board would agree upon, identify the scope of those projects and set a budget and receive written products of the projects the Board authorizes.
  • There is a provision in the resolution that the Executive Committee of the Board could meet to approve an initial project if necessary before the Board meets as a whole.
  • The resolution would give the Board some level of discipline.

The main concerns raised about the motion were:

  • The dollar amount suggested should be raised.
  • Trustee Proctor expressed the opportunity to consider the resolution and not act on it tonight.

Trustee Pelleran withdrew the motion and requested that it be brought forward next month.

Chairman Laverty asked James Humphries to work with the Internal Auditor and CFO to look at this resolution and bring back to the Board at a future date.

College Communications - Trustee Pelleran

MOVED by Trustee Pelleran and supported by Trustee Rasmusson to adopt the amendments to Bylaw 1.2.3 and 1.7.6.

The floor was opened for discussion.

The main point in favor of the motion:

  • This resolution would clearly define that the Chairman is the spokesperson for the Board and that the President is the official spokesperson for the College. The current language lacks clarity and this resolution would define them.

The main concerns raised about the motion were:

  • Trustee Proctor stated he would like the opportunity to consider the resolution.
  • There is already a limitation on the Chair on addressing the media or anyone else with regards to Board matters.

The amended resolution would read as follows:

Be it resolved by the Lansing Community College Board of Trustees that the Chairperson be the spokesperson for the Board and that the President be the official spokesperson for the College. The current language lacks clarity. To that end, we amend the LCC Board Bylaws in 1.2.3 and 1.7.6 as follows:

Amend 1.2.3., third sentence, delete "Community College" and insert "Board" to read, "..shall act as the spokesperson for the Board,"

Amend 1.7.6, by deleting the section and inserting, - The President, or their respective designee, shall be the spokesperson to the media on College matters. The Chairman shall be the spokesperson to the media on Board-related matters. In most cases, Board members should refer inquiries from reporters to the President through the Board Liaison. The Board Liaison will consult with the Board Chairman, as necessary, to learn the Board's position and relate that to the President for appropriate response. The goal is to speak with one voice and to remove the potential for conflicting statements.


Roll call vote:

Ayes: Pelleran, Rasmusson

Nays: Laverty

Absent: Brannan, Canady, Smith

Trustee Proctor abstained from voting.

Motion failed.

Board Development - Trustee Pelleran

MOVED by Trustee Pelleran and supported by Trustee Rasmusson to adopt the Board Development Resolution.

The floor was opened for discussion.

The main point in favor of the motion:

  • The Board has not had the opportunity to look at some of the statutory requirements, and other government requirements that the Board has. Because of this the Board lacks communication on these issues and this has led to miscommunications and misunderstanding.

The main concerns raised about the motion were:

  • Trustee Proctor stated that he agreed with the resolution but would prefer to have time to consider the resolution.
  • It is hard to get the Board to come together.
  • Chairman Laverty stated that he thought the resolution had good ideals and would prefer more time to review.

Trustee Pelleran withdrew the motion and requested that it be brought forward next month.

President's Report

Strategic Update Report

The President reported that the Board will be receiving a weekly update at the end of each week. She stated that the week of the board packet the Board will be receiving a strategic update report. She further state that from this month forward each monthly report will be focus on one of the Strategic Goals that is outline for the institutions. There are five new Strategic Goals that a group of forty individual across the campus have been working on. The group will be putting metrics with those goals and identifying objectives under each goal.

Action Items

Approval of Minutes

The January 16, 2007 Regular Meeting minutes were approved with the following corrections:

Added to page 13, under the fourth paragraph,

Trustee Proctor stated that he never alleged or implied that the document was confidential.

Added to page 13, second bullet point,

Trustee Proctor stated that having a reorganization of the Board officers would not be a help.

HHS Third Floor Capital Outlay Request

Included for the Board approval was a request for Capital Project Authorization for the fit out of approximately 14,000 square feet on the 3rd floor of the HHS building for use by LCC health programs. (Approximately 2/3 of the space).

Discussion followed.

Bond Authorization Resolution

Included for the Board's approval was a proposed resolution to amend the Bond Resolution, approved on September 18, 2006, authorizing the issuance and sale of college improvement bonds. This amendment includes financing additional costs of improvements and the costs of acquiring a building adjacent to the College's main campus and increasing the maximum principal from $20 million to $28 million. This increase includes approximately $4.5 million for the building along with a $1 million increase in Banner and $2.5 million less available from the General Fund Balance.

Discussion followed.

Purchase of Real Property

Included for the Board's approval were two proposed resolutions.

(1) Authorizing the purchase of 10 acres at the West Campus location.

(2) Authorizing the purchase of a building adjacent to the College's main campus commonly known as 309 N. Washington Square, Lansing, Michigan.

Course Fee Request for Honors 151 and Honors 152

Included for the Board's approval are proposed course fees for summer/fall 2007.

eArmyU Registration Fee Waiver

The eArmyU program, which LCC participates in, is making some changes to their program. The current agreement has been in place for several years. Under this agreement, LCC charges these students $145/credit, but does not charge course fees or registration fees. The College is being asked to sign a new Memorandum of Understanding.

Beginning Fall 2007, LCC will be able to charge eArmyU students our current out-of-state tuition (or out-of-district, if appropriate) as well as online fees, course fees, and facility fees, but not the registration fee or graduation fee. While this is not a change in policy, since the College is currently not charging these students the registration fee, this new Memorandum of Understanding represents an opportunity for reaffirmation of this exception.

Discussion followed.

Approval of the Union Ratified Contract with the Lansing Community College Administrators Association/Michigan Federation of Teachers

An Executive Summary of negotiations items are on file with the official Board Meeting materials.

MOVE by Trustee Pelleran and supported by Trustee Rasmusson to approve the action items under the consent agenda.

Roll call vote:

Ayes: Pelleran, Proctor, Rasmusson, Laverty

Nays: None

Absent: Brannan, Canady, Smith

Motion carried.

Public Comment

No public comment.

Board Evaluation

Discussion followed.

Adjournment

MOVED by Trustee Proctor and supported by Trustee Rasmusson for the meeting to adjourn.

Roll call vote:

Ayes: Pelleran, Proctor, Rasmusson, Laverty

Nays: None

Absent: Brannan, Canady, Smith

Motion carried.

The meeting adjourned at 8:12 p.m.




LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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