Call to Order
meeting was called to order at 6:05 p.m.
Brannan, Pelleran, Proctor, Rasmusson, Smith, Laverty
Canady arrived at 6:15 p.m.
Pledge of Allegiance
Pelleran led the Pledge of Allegiance.
a moment of silence for Robert Busby.
Approval of Minutes
MOVED by Trustee
Pelleran and supported by Trustee Smith to approve the February
19, 2007 Regular Meeting minutes.
Roll call vote:
Ayes: Brannan, Pelleran, Proctor, Rasmusson, Smith, Laverty
Additions/Deletions to the Agenda
following changes were made to the agenda:
Remove under the Chairman's Report Presidential Investiture.
Remove under Trustee Smith the ACCT Legislative Summit
report. She will present at the next meeting.
Remove under Trustee Proctor the Workforce Development Board
Limited Public Comment Regarding Agenda Items
Strategic Update Report
Cardenas recognized the Student Leadership Academy and thanked
them for joining the Board Meeting.
Cardenas reported that the College is in the process of
redesigning the strategic goals for the institution. There is a
panel of forty-eight people across campus who are looking at
redefining the strategic goals and identifying performance
indicators with metrics. This will be brought back to the Board
in the next few months for Board review and approval.
Action Items -
Naming of Facility Recommendations
Cardenas presented the naming facility recommendation request
for Fifth Third Bank and Dorothy and Gerald Francis.
She reported that Fifth Third Bank has
pledged $40,000 to the Capital Campaign. In recognition for this
gift, the Lansing Community College Foundation recommends naming
the 2nd floor conference room in the Paula D.
Cunningham Administration Building, the Fifth Third Bank
She also reported that in 2006, the Dorothy
and Gerald Francis estate gave the Lansing Community College
Foundation $1.5 million for an endowed fund to support the
College's Aviation program. This estate also gave an additional
unrestricted $125,000 to the Capital Campaign. To recognize
these substantial investments in the future of the College, the
Lansing Community College Foundation recommends naming the
Aviation building The Francis Aviation Center.
Action Items - Sabbatical Leaves
Cardenas presented the following sabbatical leaves for approval:
Harris, Media, Art and Information Technologies, Fall Semester
Hoover, Nursing Careers, Spring Semester 2008
Madigan, Language Skills, Spring Semester 2008
Pogoncheff, Business, Spring Semester 2008
Werner, Media, Art and Information Technologies, Fall Semester
Detering, Information Technologies, Spring Semester 2008
Rafail, Media, Art and Information Technologies, Fall Semester
Clark, Science, Spring Semester 2008
Hurlburt, Science, Spring Semester 2008
Rabidoux, Counseling Services, Spring Semester 2008
Lynch-Brandon, Social Science, Spring Semester 2008
Action Items -
FY07 Budget Amendment
Catherine Fisher presented the amended budget proposal for
Fiscal Year 2007. She stated that there were a few corrections
made to state appropriations and property taxes to more
accurately reflect the current status. In terms of
appropriations, the College is still waiting to hear what is
going to happen in the current State's budget. She stated that
the College is assuming that there is enough in contingency
funds to absorb what is going to happen at the State level.
reported that the largest adjustment in the proposal is an
increase in the College's projected tuition and fees. This was
due to some increase in enrollment but largely due to a
reduction in the College's projected uncollectible tuition.
Fisher reported that salary and wages were reduced due to the
difference in final labor agreements from the assumptions used
in the preparation of the FY07 budget. She also stated that
there were savings as a result of vacant positions.
Fisher reported that the services and supplies include
significant adjustments in utilities, repairs/maintenance, and
institutional expenses. She also stated that in addition there
is a proposed increase in institutional expenditures due to
underestimated expenses for print, copy, and telephone
further stated that as a result the College will be adding
$328,000 to the contingency line and that with this addition;
the College is presenting a balance budget.
MOVED by Trustee Brannan and supported by Trustee Canady to
approve the President's consent agenda items.
Ayes: Brannan, Canady, Pelleran, Proctor, Rasmusson, Smith,
Chairman, Committee and Board Member Reports
- Action Items
Approval of Consultants Invoices
Laverty requested for approval the Kolt Communications, Inc.
Trustee Brannan and supported by Trustee Proctor to approve the
Kolt Communication invoices.
Pelleran asked for clarification on the 2 hours of service
provided on December 21, 2006 and for the 3 hours of service
provide on January 16, 2007.
Laverty responded that the service provided on December 21st
was to review the documents regarding Lyn Beekman's report and
that the service provided on January 16th was for
legal issues, open meeting acts issues, and for presidential
Pelleran asked Chairman Laverty what authorization did he have
to let Foster Swift and Kolt Communication review the Beekman
Laverty responded that he was authorized as the Chair of the
Board to deal with the Board's legal services as necessary.
Trustee Pelleran and supported by Trustee Canady to amend the
motion on the floor removing the 2 hours of service provided on
December 21, 2006 and 3 hours of service provided on January 16,
was opened for discussion.
points in favor of the motion were:
Trustee Canady stated that by not having some type of work
product to look at, the Board does not know exactly what it
is paying for.
Trustee Pelleran felt that because the Board did not benefit
from a work product and that there was no prior
authorization from the Board those particular stated
expenses should be removed.
Trustee Pelleran believed that the services provided on
December 21st were of a personal nature and that
the Board should not authorize expenditures of a personal
matter. She also stated that it was not necessary to have a
Public Relation person present at the January 16, 2007 Board
meeting to receive the Beekman report.
concerns raised about the motion were:
Trustee Smith stated the she felt it was very clear why the
consultant was here.
Trustee Rasmusson believed the motion had merit but since
the expenses are already incurred, the Board should honor
the contracts they have entered into.
Chairman Laverty stated that the Beekman report was not
something of a personal nature but rather something that
affects the entire Board, College and Community.
Laverty requested a roll call on the amendment to the main
Ayes: Canady, Pelleran
Brannan, Proctor, Rasmusson, Smith, Laverty
Laverty requested a roll call vote on the main motion.
Ayes: Brannan, Canady, Proctor, Rasmusson,
Chairman's Report - Information and
2007 Board of Trustee Election
Laverty reminded the Board that the election has moved from
being a May school election to the regular November general
election this Fall. He stated that because there is no primary,
the County Clerk is telling the College that the date to file is
August 14, 2007. Chairman Laverty reported that in the past with
the May election Miller Canfield played a major role in
supervising that election for Lansing Community College. The
November election will be coordinated by the County Clerks
Affirmative Action/Health Insurance - Trustee Rasmusson
Rasmusson stated that all the resolutions he is presenting to
the Board are for informational purposes. He stated that he will
be bringing them back for a vote at a future meeting.
Rasmusson presented a resolution that deals with provision of
the United States Constitution in Article I, Section 10 that no
State "shall impair the obligation of contract". Trustee
Rasmusson stated that the State's Constitutional Amendment
report will effect the existing provision in the College's
contract. One is the College has guaranteed affirmative action
programs, to LCC employees. Secondly, the College has negotiated
with the employee's contracts to include genuine permanent
households for health insurance. He stated that this has nothing
to do with sexual preferences.
Daycare for Students - Trustee Rasmusson
Trustee Rasmusson presented a resolution requesting that the
Board Liaison make a brief preliminary report with respect to
the feasibility of a program of affordable daycare for student
with children through leveraging College and community resources
and available funding sources.
Rasmusson presented a resolution that deals with Strategic
Decentralization. He stated that this resolution would provide
that the Board would recognize that experience in business shows
that decentralization creates a more nimble and effective
organization. Trustee Rasmusson said that this would not be a
one time event but part of the College's on-going continuous
improvement process. What he is envisioning is a culture change
that the Board would adopt a Strategic Decentralization
objective that would have to do with faculty and staff being
charged with the responsibility and being given the authority to
perform fully and effectively in their areas of work.
Rasmusson asked for the Board to review and give their feedback.
Rasmusson announced that the Finance Committee would be meeting
on Monday, March 26, 2007 at 4:00 p.m.
Presidential Search - Trustee Proctor
Proctor reported that the Board will be engaged in a team
building exercise on April 27, 2007. He presented a resolution
authorizing expenditure not to exceed $10,000.00 for the
engagement by Greenwood & Associates of two consultants, one
from the Association of Governing Boards and one from the
Association of Community College Trustees, to provide board
development and training during the course of board workshops
facilitated by Greenwood and Associates. The consultation fees
for each consultant engaged by Greenwood & Associates shall not
exceed $5,000.00 for each consultant. Additionally, the board
authorizes expenditure not to exceed $4,000.00 for travel
expenses for the consultants authorized by this resolution.
Trustee Proctor and supported by Trustee Pelleran to authorized
expenses for the team building workshops.
was opened for discussion.
Brannan, Canady, Pelleran, Proctor, Rasmusson, Smith, Laverty
Proctor reported that he had the opportunity to participate in a
session with Cuyahoga Community College with a delegation of
Lansing Community College. He stated that he was impressed with
what he saw and more importantly impressed that Lansing
Community College is being perceived by the officials at
Cuyahoga Community College as an investment opportunity because
of where the College is and what the College does. He further
stated that the officials at Cuyahoga Community College were
impressed with the President's responses, the questions she
asked, and her vision. Trustee Proctor stated that President
Cardenas brings a resource to Cuyahoga Community College and is
regarded in this country as an expert on return on investment.
He stated that he thought this was commendable in that the
College is gaining attention from others and that the President
serves the College well, serves the community well, serves the
nation well and will be serving those who engage with Cuyahoga
Community College and its other partners.
Laverty asked Trustee Proctor to talk briefly on the State
Appropriation meeting held at Lansing Community College.
Trustee Proctor reported that the presentation given by Lansing
Community College stood head and shoulders above the rest. He
stated the Doug Stites, CEO of Capital Area Michigan Works,
spoke about the importance of supporting Community Colleges and
encouraged the House Appropriations Subcommittee to support
Community Colleges. Mr. Stites identified Lansing Community
College as his Community College.
MCCA Winter Meeting - Trustee Smith
Smith reported that it was at the MCCA (Michigan Community
College Association) meeting where MCCA decided to have
different colleges host the State Appropriations Budget Hearing.
She stated that Lansing Community College was the first one that
legislators really wanted to attend throughout the State.
reported that one of the other issues that was discussed at the
meeting was the Nursing shortage in Michigan. Trustee Smith
stated that it was great to see that Lansing Community College
was out ahead of many other institutions in terms of what the
College has been able to do to strengthen and build our
programs. Trustee Smith reported that they did agree as a whole
to offer baccalaureate degrees with the nursing programs at the
Community College level. She stated that Lansing is out ahead of
the other Community Colleges in having the University Center
giving students the opportunity to get a baccalaureate degree.
She further stated that this does not diminish the current
degrees that Lansing Community College offers for nursing.
Smith reported that Governor Granholm attended the MCCA meeting
to request MCCA to agree to a tuition freeze. She stated that
the MCCA organization did not agree to a tuition freeze being
that it is one factor that the College can control. She stated
that the organization sent a letter to the Governor stating that
MCCA really wants to make sure that Community Colleges have the
ability to control what their tuition is.
Smith also reported that many of the Boards had student
representatives for their Boards. She proposed that the Board
institute having a Jr. Board Member as a student and that the
student be allowed to attend the conference so that they can see
what the Trustees really do.
of Consultants Resolution - Trustee Pelleran
Pelleran reported that on Friday she met with the CFO, Internal
Auditor, Board Liaison and Board Administrative Assistant to
discuss the resolution. She clarified that this would be for
consultants to the Board only.
Pelleran presented the following amendment to Board Bylaw
Legal Counsel shall be
appointed by the Board and perform such duties as may be
assigned by the Board, through the Chairperson, and shall serve
at the pleasure of the Board.
Consultants to the Board
The Board of
Trustees may hire external consultants, including but not
limited to legal counsel, auditors, and accountants. The full
Board will meet before a consultant is hired to determine the
scope of the issues to be addressed by the consultant, the
consultant's budget, and the scope of contact with the Board.
The Board will decide on one Board member to be authorized as
the primary contact with the consultant. If time constraints
preclude a meeting of the full Board to discuss hiring the
consultant, the Executive Committee may meet
to approve the initial contact with the consultant, but may
not authorize an expenditure of more that $1,000 to a consultant
without the approval of the full Board. The consultant's work
product shall be written and shall be immediately transmitted to
all Board members, via the Board Liaison, upon completion of the
requested work. All payments to consultants hired by the Board
shall be deducted from the Board's budget. Board funds may not
be expended to address an issue only applicable to one Trustee.
Pelleran also reported that in order to amend Board Bylaw 1.10.5
other areas of the Board Bylaws and Governance policies that had
connection to Board Bylaw 1.10.5 had to be amended.
amendment was required to the following Board Bylaws:
1.6.1 Authority and Powers
Reserved by the Board TC
More specifically, the duties
of the Board of Trustees shall include, but are not limited to,
the following: 1) appoint, evaluate, and/or remove the President
and Vice President level administrators; 2) appoint, evaluate
and remove any positions designated within the Board policies,;
3) review and approve all consultant contracts,
consistent with 1.10.5, not
otherwise authorized by Board policy or specified within the
capital budget approval;
1.2 officers and
Duties of officers of the Board of Trustees
The Board of
Trustees shall have an Executive Committee. The members of the
committee shall be the Chairperson, Vice Chairperson, Secretary
and Treasurer. The Executive Committee shall perform those
duties as need be provided by these bylaws consistent with the
Board Governance Policies, the Community College Act and current
state and federal statutes.
An amendment was required to
the following Board Governance Policy:
POLICY TYPE: GOVERNANCE PROCESS 305
committee is a Board committee only if its existence and charge
come from the Board, regardless whether Board members sit on the
committee. The only standing Board committees are those which
are set forth in this policy and appropriately chartered with
clear product, authorities, timelines, and staff considerations.
Executive Committee: shall consist of the Officers of the Board
of Trustees, i.e.: Chairperson, Vice Chairperson, Secretary, and
Treasurer. The Executive Committee shall have the power and
authority designated by the Board by-laws;
Committee: review of all reports from the independent auditor;
preparation of audit specifications and review of audit RFP
responses; handling of anonymous or confidential allegations
with referral to either internal or external auditors if
Personnel and Compensation: review proposed compensation
policies and parameters for recommendation to the Board; and
review and recommend a standard evaluation format for annual
performance reviews of employees covered under the "Just Cause"
Personnel and Compensation Committee: review of mid-budget
proposals for additional positions, reclassifications, etc.;
recommended additions shall be placed on Board agenda for
Finance Committee: review of recommendations from other
committees and board ends to develop recommended annual budget
policies for Board consideration.
MOVED by Trustee Pelleran and supported by
Trustee Proctor to adopt the amended changes to Board Bylaw
1.10.5, 1.6.1, 1.2.7, GP-305.
Canady requested to remove last sentence of 1.10.5 "Board
funds may not be expended to address an issue only applicable to
one Trustee". He stated that he could envision many
scenarios were it would be appropriate for the Board to retain
counsel for a Trustee who has been accused of wrong doing even
thought they were in the course of carrying out their functions
as a Trustee and they were doing so in good faith. This sentence
would preclude that.
Canady offered a friendly amendment to strike the last sentence
Laverty stated that he had already announced who made the motion
and supported it. He asked Trustee Canady that they make a
motion to amend.
Trustee Canady and supported by Trustee Brannan to amendment
1.10.5 Consultants to the Board to delete the last sentence
"Board funds may not be expended to address an issue only
applicable to one Trustee".
was opened to discussion.
Brannan, Canady, Pelleran, Proctor, Rasmusson, Smith, Laverty
Discussion followed on the main motion with the approved
amendment made above.
Smith offered a friendly amendment to add the following to the
original Board Bylaw 1.10.5.
time constraints preclude a meeting of the full Board to discuss
hiring the consultant, the Executive Committee may meet to
approve the initial contact with the consultant,
but may not authorize an expenditure of more that
$1,000 to a consultant without the approval of the full Board."
Smith stated that she was not comfortable with the dollar amount
of $1,000 and asked Trustee Pelleran what dollar amount she
would be willing to look at.
Pelleran responded that $1,000 is consistent with other major
organizations in the area.
Smith accepted Trustee Pelleran's response.
Laverty asked if there was any support for Trustee Smith's
Laverty asked for a roll call vote on the motion to adopt
the amended changed to Board Bylaw 1.10.5, 1.6.1, 1.2.7, GP-305.
Brannan, Canady, Pelleran, Proctor, Rasmusson, Smith
Board Development Resolution - Trustee Smith
Trustee Pelleran and supported by Trustee Canady to remove this
Brannan, Canady, Pelleran, Proctor, Rasmusson, Smith, Laverty
Brannan reported that the Board's Internal Auditor, Hoa Nguyen,
is away at a conference on this week and wanted to provide the
Board with an update. Mr. Nguyen mentioned that the State
Auditors are still working on a preliminary memo but that the
College expects to hear from them in the next couple of weeks.
Trustee Brannan also reported that Mr. Nguyen has also been busy
consulting with the other divisions on how the internal audit
office can work with them in looking at management risks.
Pelleran thanked Hoa Nguyen, Catherine Fisher, Benita Duncan and
James Humphries for meeting with her on last week to work on the
particular set of amendments.
Brannan presented to the Board for their consideration the
following letter read by Trustee Proctor.
To Chairperson Laverty,
Vice Chairperson Pelleran, Secretary/Treasurer Proctor,
President Cardenas and fellow Trustees.
considerations, discussion with my family, I must resign as a
Trustee of Lansing Community College effective today. Reflecting
upon the past four years of difficult times at the college, I
thought I would spend this few minutes highlighting our
One, following through on
one of the largest and most extensive new building construction
project every undertaken at LCC from ground breaking to grand
opening which included the following; construction of West
Campus, the Administration Building and the Health and Human
Services Building, established energy efficiency and
certification campus wide, Washington Square acquisition from
the City of Lansing, purchase of Washington Square building for
the Global Corporate College, purchase of 24 acres in Delta
Township for a future expansion, opening of East Campus in East
Lansing, consolidating programs to ensure quality and cost
effectiveness, Shigematsu Garden in honor of our 25 year
Two, the vision and idea of
the Lansing Community College University Center, which will
benefit this communities students for years to come and fulfills
many of the Cherry Commission's recommendations, support for
President Cardenas Global Corporate College initiative. These
ventures allow students the ability to earn bachelors, masters
or even a doctorate degree within our community. In addition the
Board supported enhanced programming at West Campus via open
entry/open exit models that better serve business and labor.
Three, assist and provided
support with was instrumental in bringing forward an external
audit that was free of any material weaknesses; the first time
in several years. Created the first Office of Internal Audit and
Four, supportive of LCC's
seven unions , and contract that they currently enjoy. Ratified
multiple contracts offering fair benefits and wages to our
qualified staff and faculty.
Five, as a current faculty
member at Central Michigan University, and former Administrator
at Lansing Community College and Michigan State University I
felt I had a unique ability to always be able to look at things
from both the faculty and student's point of view.
Six, although often
tedious, provided valuable input in to numerous bylaws and
policy changes and modifications. Established college wide
policies to clarify administrative expectations in regards to
the budget process, personnel, oversight, ethics, etc.
Participated in Board Governance development.
Seven, served on the Ad Hoc
Committee to review issues and develop a strategy to address
computer functions to better serve needs of students, faculty
and administration. Provided invaluable input into the Oracle
computer issue and the conversion to the Sungard Banner.
Eight, provided for a
Senior Citizen's Tuition Discount and support the graduation
high school initiative.
Nine, maintain college info
structure to support the College's mission and the people it
served and provided resources to update classroom across campus.
Ten, established clear
program guidelines for naming buildings. In addition the Board
support the formal Sister College Program.
I would like to thank you
for the opportunity to serve this great institution. I applaud
the faculty, staff and students who despite trying times are
committed to LCC's model Were Success Begins.
Timothy A. Brannan, PhD
Trustees Canady and supported by Trustee Smith to accept the
resignation of Trustee Brannan.
Chairman Laverty presented Trustee Brannan with a resolution
from the State of Michigan signed by State Representative Paul
Opsommer, Governor Jennifer Granholm and Senator Alan Cropsey.
This resolution was a special tribute to Dr. Timothy A. Brannan.
Laverty presented Trustee Brannan with another resolution from
the Board of Trustees and President Judith Cardenas. A copy of
this resolution is on file with the official Board meeting
Brannan was also presented with a gift from the Board of
Trustees and President Judith Cardenas.
Canady, Pelleran, Proctor, Rasmusson, Smith, Laverty
Brannan abstained from voting.
no closed session.
I am a
student at Lansing Community College. I would like to bring up
an issue that has been going on for a year. I had a MasterCAM
class last year in the Spring of 2006. It went horribly wrong
from all points of view. The instructor was not knowledgeable in
the subject. The equipment was poor and the software was not up
to date. The software was switched mid semester and the
instructor was even less knowledgeable in that. A couple of
people complained and dropped the class with full reimbursement.
This was done midway in the class well past the normal time. By
the end out of fourteen students over half dropped out within a
couple of weeks with full reimbursement. Someone in an
administrative position came to us and offered us the option of
getting out of the class with full credit or stay and get our
lab fee reimbursed so we could get credit. I am no young kid and
I am not trying to get credit for something I'm not getting. I
was not happy and stated that. They sent me to the next level. I
spoke with someone their and told them my concerns. I was told
at that time if I was to stay in the class and take my lab fee
credit, they would work with me on a credit for another class in
the future. I took their word at that. There was no written
agreement, just trust. Had I not been told this, I would have
dropped the class because my company pays for this. I really did
not learn anything. If you look at my record, I don't have a lot
of classes but I do well in all of them over twenty years I have
worked. I got back with the person who told me they would help
me with some credit in the future. When I started my CAD class
in the Fall of 2006 they said it had to be a PMMT class. I did
not need any PMMT classes so they offer to let me sit in a class
for free. The MasterCAM again, but they moved on to a new
version so it was of no use to me. They offered a one-on-one
with the instructor, but they had to get with who was seeing the
program. That person was on vacation and they were supposed to
get back with me within a week or so. They never got back with
me so I emailed the person they told me would work with me. That
person emailed me back and that person said there was nothing
they could do except they were still willing to let me sit in on
a MasterCAM class. That was the only alternative. This class was
really no good to me. They then brushed it down to the next
level and stated if I had problems to email this person. I email
that person twice with no response. I then gave a phone call to
that person and left a message. I did get a prompt return phone
call, but it was back from the person who brushed it off on
them. They told me they thought the problem has been resolved. I
am not sure how they would figure that because nothing has been
done. My concern is that my employer has been paying for my
education and I'd like to continue that. I really learned next
to nothing in that class. I was trying to get some help and be
reasonable. I asked for them to drop the class from my record
and reimburse me and they wouldn't do that. I am here today to
state my case and make sure everybody knows what is going on.
Maybe something will get done, maybe it won't.
Cardenas asked Dean Jan Danford to follow-up with the student.
Pelleran requested that the Board take steps to fill the
vacancy. She stated that in the past this has been done in the
public and recommended that the Board have a Special Board
meeting to put forward a plan to fill the seat.
Laverty asked Trustee Pelleran to Chair an Ad Hoc Committee and
select two other Trustees to work with her on putting the Board
vacancy process in place.
Pelleran asked Trustee Canady and Trustee Rasmusson to serve on
the committee with her. They both agreed to serve on the Ad Hoc
Laverty stated that under the Michigan Community College act the
Board vacancy must be filled immediately. He stated that the
candidate selected would serve through December 31, 2007.
Pelleran asked if everyone would be agreeable to have a Special
meeting to come back and set the process in two weeks.
Laverty asked the Board Secretary to survey the Board.
Trustee Rasmusson and supported by Trustee Smith for the meeting
Brannan, Canady, Pelleran, Proctor, Rasmusson, Smith, Laverty
meeting adjourned at 7:57 p.m.