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LANSING COMMUNITY COLLEGE

BOARD OF TRUSTEES

September 18, 2006

Regular Meeting

Adopted Meeting Minutes

Call to Order

The meeting was called to order at 6:00 p.m.

Roll Call

Present: Brannan, Proctor, Rasmusson, Smith, Laverty

Absent: Canady, Pelleran

Chairman Laverty asked the record to reflect that Trustee Canady was in court and Trustee Pelleran was out of town on business.

pledge of allegiance

Trustee Brannan led the pledge of allegiance.

Chairman Laverty asked everyone to remain standing for a moment of silence for former faculty member Robert Nelson.

ADDITIONS/DELETIONS TO THE AGENDA

None

Limited Public Comment Regarding Agenda Items

No public comment.

CHAIRMAN, COMMITTEE AND BOARD MEMBER REPORTS

Chairman's Report

Bylaw Discussion

MOVED by Trustee Proctor and supported by Trustee Smith to adopt the amended bylaw changes.

Roll call vote:

Ayes: Brannan, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Canady, Pelleran

Motion Carried

Mercer Group Professional Services

Discussion followed.

Chairman Laverty asked the Board to work with President Cardenas and the staff on implementing the policies.

MOVED by Trustee Rasmusson and supported by Trustee Smith to add 10 additional hours to the Mercer Group.

Roll call vote:

Ayes: Brannan, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Canady, Pelleran

Motion Carried

McCormick Severance

Discussion followed.

MOVED by Trustee Smith and supported by Trustee Brannan to accept the McCormick Severance Policy.

Roll call vote:

Ayes: Brannan, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Canady, Pelleran

Motion Carried

Presidential Search Update - Screening Committee Selection

Two resolutions were presented and read by Ms. Bev Baligad.

Resolution Appointing the Members of
the Presidential Screening Committee 2006 - 2007

WHEREAS, the Lansing Community College Board of Trustees reserve the authority to determine the conditions under which the search for a new president will be conducted, and

WHEREAS, the members of the Presidential Screening Committee shall be appointed by the Board of Trustees, and

BE IT THEREFORE RESOLVED, that the following individuals shall serve on the Presidential Screening Committee:

Robert Proctor, LCC Board of Trustees, Screening Committee Chair

Robin Smith, LCC Board of Trustees

John Cauley, CEO, American Red Cross, Mid-Michigan Chapter

Clair Cherniawski, Student Advisory Committee Chair, LCC

Dave Elliott, Human Resource Director, GM Lansing Delta Plant

Lawrence Hidalgo, IBEW Local Union 665

Paul Hufnagel, Greater Lansing Labor Council

Calvin Jones, Lansing Board of Water and Light

Stanley Kogut, Superintendent Ingham ISD

MaryLou Mason, Former Trustee, Executive Director, Michigan Commission on Spanish Speaking Affairs

Lynn Savage, LCC Physical Fitness and Wellness Department Chair, Labor Coalition Chair

Doug Stites, CEO, Capital Area Michigan Works!

Chris Strugar-Fritsch, Director of Facilities Division, LCC

Edith Suttles, Waverly Community School's Board of Education

Marc Thomas, LCC Instructor, Social Science Department, MAHE Representative

Al Widner, Superintendent Eaton ISD

Melvin Villarreal, Former Trustee, LCC Instructor, and

BE IT FURTHER RESOLVED, that should any member of the committee be unable to serve, a replacement shall be appointed by the Chairman of the LCC Board of Trustees, and

BE IT FURTHER RESOLVED, that a copy of this Board adopted resolution be transmitted to the Presidential Search Liaison and to Greenwood and Associates, Inc.

Resolution Establishing the
Presidential Screening Committee of 2006 -2007

WHEREAS, the Michigan Community College Act, being MCL 389.124a et. seq. authorizes a community college Board of Trustees to select and employ the president of the college, and

WHEREAS, the Michigan Community College Act authorizes the Board of Trustees to determine the qualifications of the College's president, and

WHEREAS, the Lansing Community College Board of Trustees is determined to identify a leader who is committed to the College's traditions of academic excellence and service to all within the College's district as well as beyond those geographic boundaries, and

WHEREAS, the Board wishes to hire a new president by July 1, 2007, and

WHEREAS, the Board retains the authority to determine the qualifications of candidates for the position of the president of the College, and

WHEREAS, the Board desires that the search for a new president for Lansing Community College commences immediately, and

WHEREAS, the Board finds it to be in the best interest of the College and the community served by the College to establish a Presidential Screening Committee whose membership is representative of the College's stakeholders, and

THEREFORE BE IT RESOLVED, that the Board establishes a Presidential Screening Committee whose members are appointed by the Board, and

BE IT FURTHER RESOLVED, that the Chairman of the Board of Trustees shall serve as an ex officio member of the Committee, and

BE IT FURTHER RESOLVED, the Chair of the Screening Committee is hereby authorized and directed, upon appropriate consultation, to:

1. Work directly with the Search Firm selected by the Board, Greenwood and Associates, Inc., to ensure a national search, recruitment and consideration of the most outstanding candidates available,

2. Work directly with the Presidential Search Liaison hired by the Board, Beverly Baligad, to ensure that proper communications are maintained throughout the entire process between the Board, the Search Firm, Lansing Community College, and the Lansing community,

3. Work directly with the Presidential Search Support staff with regard to matters directly relating to the Presidential Search Office management,

4. Report any updates to the entire Board during Board meetings, as necessary; and

5. Take further action as may be reasonably necessary to conduct the presidential search, and

BE IT FURTHER RESOLVED, that the Screening Committee provide a "short list" of recommendations of presidential candidates for Board consideration of not less than three (3) nor more than five (5) candidates, and

BE IT FURTHER RESOLVED, that a copy of this Board adopted resolution be transmitted to the Presidential Search Liaison and to Greenwood and Associates, Inc.

Ms. Baligad presented the Board with updates on next step.

Members of the screening committee stood to be introduced.

MOVED BY Trustee Smith and supported by Trustee Brannan to adopt the Presidential Screening Committee's resolutions.

Roll call vote:

Ayes: Brannan, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Canady, Pelleran

Motion Carried

President's Contract Discussion

Chairman Laverty stated that the President's contract is through December 31, 2006. The Interim President's services will be needed through June 30, 2006. Six months will need to be added to the Interim President's contract. Chairman Laverty would like to bring a copy of the contract back for the Board to review and approve by January 1, 2006.

Discussion followed.

Board Discussion

Discussion followed.

Information and Announcements

Chairman Laverty attended the High School Completion Initiative open house on Thursday, September 11, 2006. He announced that Heather Witcomb was the first student to graduate from the program and that there are currently twenty-two students in the program. Chairman Laverty stated that the High School Initiative model he was most impressed with was Mott Middle College in Flint, Michigan.

Chairman Laverty thanked Stan Chase, Maggie Sayles and President Judith Cardenas for the work they have done on the High School Completion Initiative program.

Chairman Laverty reported out the following committee appointments:

Presidential Screening Committee:

Chair: Trustee Robert Proctor

Member: Trustee Robin Smith

Honors Committee:

Member: Trustee Tom Rasmusson

Member: Trustee Robin Smith

Chairman Laverty stated that the Board will work with Dr. Cardenas in recruiting additional people, for the Honors Committee, from the college and community.

Personnel and Compensation Committee:

Chair: Trustee Robin Smith

Member: Trustee Robert Proctor

Member: Chairman Chris Laverty

Conflict of Interest Disclosure Statement

Chairman Laverty asked the Board members to complete the Conflict of Interest Disclosure Statement and give to the Board Secretary.

Shigematsu Memorial Garden Dedication

Chairman Laverty announced the upcoming celebrations for the Shigematsu Memorial Garden Dedication and the 25th Anniversary of the Japan Adventure.

Board Member Reports

Trustee Brannan - Audit Committee Report

Trustee Brannan reported that the Audit Committee met with Mr. Bruce Dunn, President of Maner, Costerisan and Ellis, of the external audit firm. He stated that it was the preliminary meeting before the external audit began.

Final Report from Gallagher & Associates CPA's PLC

Trustee Brannan stated that he met with Ms. Bev Baligad and the firm that was hired to do forensic accounting, Gallagher & Associates CPA's, PLC.

Trustee Brannan asked Ms. Bev Baligad to introduce Ms. Michelle Gallagher, of Gallagher & Associates CPA's, PLC. Ms. Gallagher stated that she was brought in as a consultant to the Board, and the Chair of the Ad Hoc Committee, Trustees Tom Rasmusson regarding the following:

- FY2004 and FY 2005 Audit Reports and Internal Control Letters;

- FY 2004 and FY 2005 Adjustments, Reconciliations, Work papers, Etc.;

- Budget Adjustments and Transfers;

- 2005 Agreed Upon Procedure Reports;

- 2005 Student Financial Aid Risk and Vulnerability Assessment Report; and

- Various 2005 reports from then President, Paula Cunningham, to the Board related to Budgeting, Financial Aid, and Oracle matters.

Ms. Gallagher further stated that her overall objective was to help the Ad Hoc Committee understand the nature of these reports and the data within.

Ms. Gallagher's report included the observations that were made and suggestions for moving forward. She also stated that this report was a status report of observations made to date. A copy of this report is on file with the official Board materials.

Discussion followed.

Trustee Proctor - Workforce Development Board Report

Trustee Proctor reported that at a June meeting he brought up an issue involving the College's administration of the Work First grant. The Accountability Committee has contacted the college and the college has supplied a response. The Accountability Committee will be reviewing the response and reporting back in November.

Trustee Proctor stated that he learned from a report that 60% of the jobs that are going to be available will require a bachelors degree or higher. He also stated that in the report 40% of the parents don't believe it is important for their child to have a high school diploma.

Discussion followed.

Trustee Smith - Personnel and Compensation Committee Report

Board Liaison - Board Administrative Assistant

Trustee Smith reported that the Personnel and Compensation Committee met on September 15, 2006 to go over the selection and interview process for the Board Administrative Assistant and the Board Liaison position. They will be conducting phone interviews on September 25, 2006 and final interviews on October 9, 2006.

Trustee Rasmusson - Finance Committee Report

Decentralization Discussion

Trustee Rasmusson presented the following proposed decentralization resolution.

The Board of Trustees of Lansing Community College resolves as follows:

Whereas, the Board notes that many of the best run business decentralize some aspects of their operations, particularly as these relate to matters requiring responsiveness and involving direct competition; and

Whereas, many universities and some college decentralize portions of their operations;

NOW, THERFORE, BE IT RESOLVED THAT the Board expresses its support of the President's present research and examination of decentralization, and re-affirms the Board's authority, or takes back authority already delegated and decided those issues herself or change the delegation to another, as she explores the best approach for Lansing Community College, and establishes changes.

Discussion followed.

MOVE by Trustee Rasmusson and supported by Trustee Proctor to adopt the Decentralization Resolution.

Roll call vote:

Ayes: Brannan, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Canady, Pelleran

Motion Carried

President's REPORT

Informational Items

Introduction of New CIO

President Cardenas introduced Mr. John Posenau. She stated that he will be working with the IT staff and functional leaders across campus as the college begins to plan for the implementation of the Banner System.

Chief Financial Officer

President Cardenas stated that a selection committee has been chosen for the Chief Financial Officer. There are currently twenty applicants.

General Counsel Update

President Cardenas reported that she has called different law firms to see which would provide the best legal counsel for her. She stated that an RFP has been put out for outside Counsel, and that temporarily she has chosen to go with Thrun Law Firm.

Human Resources - New Hires

Ms. Jan Stuart presented the following New Hire.

Dan Monette, M.A., Coordinator, Aviation Program, Technical Careers Division.

Finance

The Sole Source Purchase Report was provided to the Board in accordance with the new Purchasing Policy III.B.

The Purchases Exceeding $100,000 report was provided to the Board in accordance with the Purchasing Policy III. D.

Change Orders

The following change orders were submitted:

Granger Construction Company for the construction management services of the University Center. The initial PO amount is $461,790. The change order is in the amount of $7,886,979.00. The new purchase order total is $8,871,865.00.

Moore Trosper Construction Company for the Arts & Sciences first floor renovations. The initial PO amount is $105,900. The change order is in the amount of $8,018.66. The new purchase order total is $113,917.66.

Walker Parking Consultants Restoration Engineers Corporation for Architect & Engineering consultant services. The initial PO amount is $65,000. The change order is in the amount of $116,100.

DSA Architech/Engineer Services for the University Center. The initial PO amount is $499,640. The change order is in the amount of $33,700. The new purchase order total is $676,090.

Star Truck Rental to provide repairs for Class 8 vehicles at the Truck Driver Training facility. The initial PO amount is $50,000 with six (1) year options to extend. The change order is in the amount of $80,000 with six (1) year options to extend. The new purchase order total is $480,000.

Stevens Worldwide Van Lines to provide campus-wide moving services. The initial PO amount is $90,000 with two (1) year options to extend. The change order is in the amount of $120,000 with two (1) year options to extend. The new purchase order total is $250,000.

Trustee Brannan asked for clarifications on the some of the totals not adding up correctly.

President Cardenas stated that purchasing would look into this.

Honors Committee Update

President Cardenas stated that people from the college campus and the community will be added to the Honors Committee. She felt it fitting to award individuals that have helped advanced this institution during the 50th Anniversary Celebration of Lansing Community College.

College Audits

President Cardenas announced to the Board that she would like to hire an outside consulting firm to conduct a Human Resources audit, Student Policy audit and a Communications audit. She would like for these audits to occur during the next academic year.

Implementation of the New College Policies

President Cardenas stated that the President's Reports will be provided at the beginning of each month. This report will provide academic and instructional updates.

President Cardenas updated the Board on the Late Registration Policy approved in April 2005. She explained that during this time the former administration was acting under the Carver Model and did not bring the policy to the Board. President Cardenas stated that in the future she would be informing the Board in advance about new college policies.

Trustee Rasmusson requested a marketing impact study on the late enrollment policy and a copy of the late enrollment policy.

Senior Tuition Discount

Dean Gary Knippenberg gave a brief overview of the Senior Tuition Discount proposal.

The Board requested follow up on the following items:

  1. How many students in these age groups were in-district and how many were out-of-district?
  2. How many billing hours did these students generate?
  3. How is the total cost to the college affected when a 50% discount for out of state district is factored in?

Action Items

Approval of Minutes - June 19, 2006 Regular Meeting, June 28, 2006 Special Meeting, August 8, 2006 Firm Presentations, August 8, 2006 Special Meeting

The meeting minutes were removed from Action Items.

Dr. Tai Sun Kim Resolution

President Cardenas presented a new resolution to Dr. Tai Sun Kim. This resolution was a change in the honorable title of "Sensei Emeritus" to the honorable title of "Professor Emeritus".

Whereas, Dr. Tai Sung Kim, Director of International Programs, began his career at Lansing Community College in 1968;

Whereas, in collaboration with former Lansing Community College President Philip Gannon and Mr. Megumi Shigematsu developed the Japan Adventure Program;

Whereas, for the past 25 years the Japan Adventure Program has given more than 480 students the opportunity to study and live in Japan and has given more than 50 different LCC faculty the opportunity to teach and serve as administrators overseas;

BE IT THEREFORE RESOLVED that the Board of Trustees bestows Dr. Tai Sung Kim with the honorable title of Professor Emeritus upon his retirement from Lansing Community College in recognition of his leadership as the Director of International Programs at LCC that created the successful Japan Adventure Program and highlights a career of significant achievements and contributions that advance LCC and the global community.

MOVE by Trustee Rasmusson and supported by Trustee Brannan to approve the Dr. Tai Sung Kim Resolution

Roll call vote:

Ayes: Brannan, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Canady, Pelleran

Motion Carried

Bond Resolution

Ms. Beckie Beard presented the Bond Resolution authorizing the issuance and sale of college improvement bonds. The Bond Resolution is on file with the official Board materials.

MOVED by Trustee Proctor and supported by Trustee Smith to accept the Bond Resolution.

Roll call vote:

Ayes: Brannan, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Canady, Pelleran

Motion Carried

Course Fee Request

Dr. Gary VanKempen presented the course fee request.

MOVED by Trustee Brannan and supported by Trustee Smith to accept the course fee request.

Roll call vote:

Ayes: Brannan, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Canady, Pelleran

Motion Carried

Finance Approval of Bids


Ms. Beckie Beard presented the following bid for the Board's approval:

The City of Lansing Parking Permit purchase agreement in the amount of $134,000 annually, $670,000 for a five year contract.

The Amphitheater Renovations in the amount of $110,330. The recommendation was to award the bid to the Cross Lake Construction.

General Motors Delta Plant Team Build II Training Materials in the amount of $200,750. The recommendation was to award the bid to Development Dimensions International. Ms. Beard mentioned that we would be reimbursed for this amount.

MOVED by Trustee Brannan and supported by Trustee Smith to approve the bids.

Roll call vote:

Ayes: Brannan, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Canady, Pelleran

Motion Carried

Chairman Laverty opened the floor for comments.

No public comment.

CLOSED SESSION

MOVED by Trustee Brannan and supported by Trustee Smith that the Board go into closed session to discuss the purchase of real property and consideration of a personnel evaluation.

The Board entered into closed session at 7:56 p.m.

The Board returned to open session at 8:35 p.m.

PUBLIC COMMENT

No public comment.

ADJOURNMENT

MOVED by Trustee Brannan and supported by Trustee Proctor for the meeting to adjourn.

Ayes: Brannan, Proctor, Rasmusson, Smith, Laverty

Nays: None

Absent: Canady, Pelleran

Motion carried.

The meeting adjourned at 8:38 p.m.



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