Call to
Order
The meeting
was called to order at 6:00 p.m.
Roll
Call
Present:
Brannan, Proctor, Rasmusson, Smith, Laverty
Absent:
Canady, Pelleran
Chairman Laverty asked the record to
reflect that Trustee Canady was in court and Trustee Pelleran was
out of town on business.
pledge
of allegiance
Trustee
Brannan led the pledge of allegiance.
Chairman
Laverty asked everyone to remain standing for a moment of silence
for former faculty member Robert Nelson.
ADDITIONS/DELETIONS TO THE AGENDA
None
Limited
Public Comment Regarding Agenda Items
No public
comment.
CHAIRMAN,
COMMITTEE AND BOARD MEMBER REPORTS
Chairman's
Report
Bylaw
Discussion
MOVED by
Trustee Proctor and supported by Trustee Smith to adopt the amended
bylaw changes.
Roll call
vote:
Ayes:
Brannan, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent:
Canady, Pelleran
Motion
Carried
Mercer
Group Professional Services
Discussion
followed.
Chairman
Laverty asked the Board to work with President Cardenas and the
staff on implementing the policies.
MOVED by
Trustee Rasmusson and supported by Trustee Smith to add 10
additional hours to the Mercer Group.
Roll call
vote:
Ayes:
Brannan, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent:
Canady, Pelleran
Motion
Carried
McCormick Severance
Discussion
followed.
MOVED by
Trustee Smith and supported by Trustee Brannan to accept the
McCormick Severance Policy.
Roll call
vote:
Ayes:
Brannan, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent:
Canady, Pelleran
Motion
Carried
Presidential Search Update - Screening Committee Selection
Two
resolutions were presented and read by Ms. Bev Baligad.
Resolution
Appointing the Members of
the Presidential Screening Committee
2006 - 2007
WHEREAS,
the Lansing Community College Board of Trustees reserve the
authority to determine the conditions under which the search for a
new president will be conducted, and
WHEREAS,
the members of the Presidential Screening Committee shall be
appointed by the Board of Trustees, and
BE IT
THEREFORE RESOLVED,
that the following individuals shall serve on the Presidential
Screening Committee:
Robert Proctor, LCC Board of
Trustees, Screening Committee Chair
Robin Smith, LCC Board of Trustees
John Cauley, CEO, American Red
Cross, Mid-Michigan Chapter
Clair Cherniawski, Student
Advisory Committee Chair, LCC
Dave Elliott, Human Resource
Director, GM Lansing Delta Plant
Lawrence Hidalgo, IBEW Local Union
665
Paul Hufnagel, Greater Lansing
Labor Council
Calvin Jones, Lansing Board of
Water and Light
Stanley Kogut, Superintendent
Ingham ISD
MaryLou Mason, Former Trustee,
Executive Director, Michigan Commission on Spanish Speaking Affairs
Lynn Savage, LCC Physical Fitness
and Wellness Department Chair, Labor Coalition Chair
Doug Stites, CEO, Capital Area
Michigan Works!
Chris Strugar-Fritsch, Director of
Facilities Division, LCC
Edith Suttles, Waverly Community
School's Board of Education
Marc Thomas, LCC Instructor,
Social Science Department, MAHE Representative
Al Widner, Superintendent Eaton
ISD
Melvin Villarreal, Former Trustee,
LCC Instructor, and
BE IT
FURTHER RESOLVED,
that should any member of the committee be unable to serve, a
replacement shall be appointed by the Chairman of the LCC Board of
Trustees, and
BE IT
FURTHER RESOLVED,
that a copy of this Board adopted resolution be transmitted to the
Presidential Search Liaison and to Greenwood and Associates, Inc.
Resolution
Establishing the
Presidential Screening Committee of 2006 -2007
WHEREAS,
the Michigan Community College Act, being MCL 389.124a et. seq.
authorizes a community college Board of Trustees to select and
employ the president of the college, and
WHEREAS,
the Michigan Community College Act authorizes the Board of Trustees
to determine the qualifications of the College's president, and
WHEREAS,
the Lansing Community College Board of Trustees is determined to
identify a leader who is committed to the College's traditions of
academic excellence and service to all within the College's district
as well as beyond those geographic boundaries, and
WHEREAS,
the Board wishes to hire a new president by July 1, 2007, and
WHEREAS,
the Board retains the authority to determine the qualifications of
candidates for the position of the president of the College, and
WHEREAS,
the Board desires that the search for a new president for Lansing
Community College commences immediately, and
WHEREAS,
the Board finds it to be in the best interest of the College and the
community served by the College to establish a Presidential
Screening Committee whose membership is representative of the
College's stakeholders, and
THEREFORE BE IT RESOLVED,
that the Board establishes a Presidential Screening Committee whose
members are appointed by the Board, and
BE IT
FURTHER RESOLVED,
that the Chairman of the Board of Trustees shall serve as an ex
officio member of the Committee, and
BE IT
FURTHER RESOLVED,
the Chair of the Screening Committee is hereby authorized and
directed, upon appropriate consultation, to:
1.
Work directly with
the Search Firm selected by the Board, Greenwood and Associates,
Inc., to ensure a national search, recruitment and consideration of
the most outstanding candidates available,
2.
Work directly with
the Presidential Search Liaison hired by the Board, Beverly Baligad,
to ensure that proper communications are maintained throughout the
entire process between the Board, the Search Firm, Lansing Community
College, and the Lansing community,
3.
Work directly with
the Presidential Search Support staff with regard to matters
directly relating to the Presidential Search Office management,
4.
Report any updates
to the entire Board during Board meetings, as necessary; and
5.
Take further action
as may be reasonably necessary to conduct the presidential search,
and
BE IT
FURTHER RESOLVED,
that the Screening Committee provide a "short list" of
recommendations of presidential candidates for Board consideration
of not less than three (3) nor more than five (5) candidates, and
BE IT
FURTHER RESOLVED,
that a copy of this Board adopted resolution be transmitted to the
Presidential Search Liaison and to Greenwood and Associates, Inc.
Ms. Baligad
presented the Board with updates on next step.
Members of
the screening committee stood to be introduced.
MOVED BY
Trustee Smith and supported by Trustee Brannan to adopt the
Presidential Screening Committee's resolutions.
Roll call
vote:
Ayes:
Brannan, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent:
Canady, Pelleran
Motion
Carried
President's Contract Discussion
Chairman
Laverty stated that the President's contract is through December 31,
2006. The Interim President's services will be needed through June
30, 2006. Six months will need to be added to the Interim
President's contract. Chairman Laverty would like to bring a copy of
the contract back for the Board to review and approve by January 1,
2006.
Discussion
followed.
Board
Discussion
Discussion
followed.
Information and Announcements
Chairman
Laverty attended the High School Completion Initiative open house on
Thursday, September 11, 2006. He announced that Heather Witcomb was
the first student to graduate from the program and that there are
currently twenty-two students in the program. Chairman Laverty
stated that the High School Initiative model he was most impressed
with was Mott Middle College in Flint, Michigan.
Chairman
Laverty thanked Stan Chase, Maggie Sayles and President Judith
Cardenas for the work they have done on the High School Completion
Initiative program.
Chairman
Laverty reported out the following committee appointments:
Presidential Screening Committee:
Chair: Trustee Robert Proctor
Member: Trustee Robin Smith
Honors Committee:
Member: Trustee Tom Rasmusson
Member: Trustee Robin Smith
Chairman Laverty stated that the
Board will work with Dr. Cardenas in recruiting additional people,
for the Honors Committee, from the college and community.
Personnel and Compensation Committee:
Chair: Trustee Robin Smith
Member: Trustee Robert Proctor
Member: Chairman Chris Laverty
Conflict of Interest Disclosure Statement
Chairman
Laverty asked the Board members to complete the Conflict of Interest
Disclosure Statement and give to the Board Secretary.
Shigematsu Memorial Garden Dedication
Chairman
Laverty announced the upcoming celebrations for the Shigematsu
Memorial Garden Dedication and the 25th Anniversary of
the Japan Adventure.
Board
Member Reports
Trustee
Brannan - Audit Committee Report
Trustee
Brannan reported that the Audit Committee met with Mr. Bruce Dunn,
President of Maner, Costerisan and Ellis, of the external audit
firm. He stated that it was the preliminary meeting before the
external audit began.
Final
Report from Gallagher & Associates CPA's PLC
Trustee
Brannan stated that he met with Ms. Bev Baligad and the firm that
was hired to do forensic accounting, Gallagher & Associates CPA's,
PLC.
Trustee
Brannan asked Ms. Bev Baligad to introduce Ms. Michelle Gallagher,
of Gallagher & Associates CPA's, PLC. Ms. Gallagher stated that she
was brought in as a consultant to the Board, and the Chair of the Ad
Hoc Committee, Trustees Tom Rasmusson regarding the following:
-
FY2004 and FY 2005
Audit Reports and Internal Control Letters;
-
FY 2004 and FY 2005
Adjustments, Reconciliations, Work papers, Etc.;
-
Budget Adjustments
and Transfers;
-
2005 Agreed Upon
Procedure Reports;
-
2005 Student
Financial Aid Risk and Vulnerability Assessment Report; and
-
Various 2005 reports
from then President, Paula Cunningham, to the Board related to
Budgeting, Financial Aid, and Oracle matters.
Ms. Gallagher
further stated that her overall objective was to help the Ad Hoc
Committee understand the nature of these reports and the data
within.
Ms.
Gallagher's report included the observations that were made and
suggestions for moving forward. She also stated that this report was
a status report of observations made to date. A copy of this report
is on file with the official Board materials.
Discussion
followed.
Trustee
Proctor - Workforce Development Board Report
Trustee Proctor reported that at a
June meeting he brought up an issue involving the College's
administration of the Work First grant. The Accountability Committee
has contacted the college and the college has supplied a response.
The Accountability Committee will be reviewing the response and
reporting back in November.
Trustee
Proctor stated that he learned from a report that 60% of the jobs
that are going to be available will require a bachelors degree or
higher. He also stated that in the report 40% of the parents don't
believe it is important for their child to have a high school
diploma.
Discussion
followed.
Trustee
Smith - Personnel and Compensation Committee Report
Board
Liaison - Board Administrative Assistant
Trustee Smith
reported that the Personnel and Compensation Committee met on
September 15, 2006 to go over the selection and interview process
for the Board Administrative Assistant and the Board Liaison
position. They will be conducting phone interviews on September 25,
2006 and final interviews on October 9, 2006.
Trustee
Rasmusson - Finance Committee Report
Decentralization Discussion
Trustee Rasmusson presented the following proposed
decentralization resolution.
The Board of Trustees of Lansing Community College
resolves as follows:
Whereas,
the Board notes that many of the best run business decentralize some
aspects of their operations, particularly as these relate to matters
requiring responsiveness and involving direct competition; and
Whereas,
many universities and some college decentralize portions of their
operations;
NOW, THERFORE, BE IT RESOLVED THAT
the Board expresses its support of the President's present research
and examination of decentralization, and re-affirms the Board's
authority, or takes back authority already delegated and decided
those issues herself or change the delegation to another, as she
explores the best approach for Lansing Community College, and
establishes changes.
Discussion
followed.
MOVE by
Trustee Rasmusson and supported by Trustee Proctor to adopt the
Decentralization Resolution.
Roll call
vote:
Ayes:
Brannan, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent:
Canady, Pelleran
Motion
Carried
President's REPORT
Informational Items
Introduction of New CIO
President
Cardenas introduced Mr. John Posenau. She stated that he will be
working with the IT staff and functional leaders across campus as
the college begins to plan for the implementation of the Banner
System.
Chief
Financial Officer
President
Cardenas stated that a selection committee has been chosen for the
Chief Financial Officer. There are currently twenty applicants.
General
Counsel Update
President
Cardenas reported that she has called different law firms to see
which would provide the best legal counsel for her. She stated that
an RFP has been put out for outside Counsel, and that temporarily
she has chosen to go with Thrun Law Firm.
Human
Resources - New Hires
Ms. Jan
Stuart presented the following New Hire.
Dan Monette, M.A.,
Coordinator, Aviation Program, Technical Careers Division.
Finance
The Sole
Source Purchase Report was provided to the Board in accordance with
the new Purchasing Policy III.B.
The
Purchases Exceeding $100,000 report was provided to the Board in
accordance with the Purchasing Policy III. D.
Change
Orders
The following
change orders were submitted:
Granger
Construction Company for the construction management services of the
University Center. The initial PO amount is $461,790. The
change order is in the amount of $7,886,979.00. The new purchase
order total is $8,871,865.00.
Moore Trosper
Construction Company for the Arts & Sciences first floor
renovations. The initial PO amount is $105,900. The change order is
in the amount of $8,018.66. The new purchase order total is
$113,917.66.
Walker
Parking Consultants Restoration Engineers Corporation for Architect
& Engineering consultant services. The initial PO amount is $65,000.
The change order is in the amount of $116,100.
DSA Architech/Engineer
Services for the University Center. The initial PO amount is
$499,640. The change order is in the amount of $33,700. The new
purchase order total is $676,090.
Star Truck
Rental to provide repairs for Class 8 vehicles at the Truck Driver
Training facility. The initial PO amount is $50,000 with six (1)
year options to extend. The change order is in the amount of $80,000
with six (1) year options to extend. The new purchase order total is
$480,000.
Stevens
Worldwide Van Lines to provide campus-wide moving services. The
initial PO amount is $90,000 with two (1) year options to extend.
The change order is in the amount of $120,000 with two (1) year
options to extend. The new purchase order total is $250,000.
Trustee
Brannan asked for clarifications on the some of the totals not
adding up correctly.
President
Cardenas stated that purchasing would look into this.
Honors
Committee Update
President
Cardenas stated that people from the college campus and the
community will be added to the Honors Committee. She felt it fitting
to award individuals that have helped advanced this institution
during the 50th
Anniversary Celebration of Lansing Community College.
College
Audits
President Cardenas announced to the Board that she would like to
hire an outside consulting firm to conduct a Human Resources audit,
Student Policy audit and a Communications audit. She would like for
these audits to occur during the next academic year.
Implementation of the New College Policies
President
Cardenas stated that the President's Reports will be provided at the
beginning of each month. This report will provide academic and
instructional updates.
President
Cardenas updated the Board on the Late Registration Policy approved
in April 2005. She explained that during this time the former
administration was acting under the Carver Model and did not bring
the policy to the Board. President Cardenas stated that in the
future she would be informing the Board in advance about new college
policies.
Trustee
Rasmusson requested a marketing impact study on the late enrollment
policy and a copy of the late enrollment policy.
Senior
Tuition Discount
Dean Gary
Knippenberg gave a brief overview of the Senior Tuition Discount
proposal.
The Board
requested follow up on the following items:
- How many
students in these age groups were in-district and how many were
out-of-district?
- How many
billing hours did these students generate?
- How is
the total cost to the college affected when a 50% discount for
out of state district is factored in?
Action
Items
Approval
of Minutes - June 19, 2006 Regular Meeting, June 28, 2006 Special
Meeting, August 8, 2006 Firm Presentations, August 8, 2006 Special
Meeting
The meeting
minutes were removed from Action Items.
Dr. Tai
Sun Kim Resolution
President
Cardenas presented a new resolution to Dr. Tai Sun Kim. This
resolution was a change in the honorable title of "Sensei
Emeritus" to the honorable title of "Professor Emeritus".
Whereas,
Dr. Tai Sung
Kim, Director of International Programs, began his career at Lansing
Community College in 1968;
Whereas,
in collaboration
with former Lansing Community College President Philip Gannon and
Mr. Megumi Shigematsu developed the Japan Adventure Program;
Whereas,
for the past 25
years the Japan Adventure Program has given more than 480 students
the opportunity to study and live in Japan and has given more than
50 different LCC faculty the opportunity to teach and serve as
administrators overseas;
BE IT
THEREFORE RESOLVED
that the Board of Trustees bestows Dr. Tai Sung Kim with the
honorable title of Professor Emeritus upon his retirement from
Lansing Community College in recognition of his leadership as the
Director of International Programs at LCC that created the
successful Japan Adventure Program and highlights a career of
significant achievements and contributions that advance LCC and the
global community.
MOVE by
Trustee Rasmusson and supported by Trustee Brannan to approve the
Dr. Tai Sung Kim Resolution
Roll call
vote:
Ayes:
Brannan, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent:
Canady, Pelleran
Motion
Carried
Bond
Resolution
Ms. Beckie
Beard presented the Bond Resolution authorizing the issuance and
sale of college improvement bonds. The Bond Resolution is on file
with the official Board materials.
MOVED by
Trustee Proctor and supported by Trustee Smith to accept the Bond
Resolution.
Roll call
vote:
Ayes:
Brannan, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent:
Canady, Pelleran
Motion
Carried
Course
Fee Request
Dr. Gary
VanKempen presented the course fee request.
MOVED by
Trustee Brannan and supported by Trustee Smith to accept the course
fee request.
Roll call
vote:
Ayes:
Brannan, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent:
Canady, Pelleran
Motion
Carried
Finance
Approval of Bids
Ms. Beckie Beard presented the
following bid for the Board's approval:
The City of
Lansing Parking Permit purchase agreement in the amount of $134,000
annually, $670,000 for a five year contract.
The
Amphitheater Renovations in the amount of $110,330. The
recommendation was to award the bid to the Cross Lake Construction.
General
Motors Delta Plant Team Build II Training Materials in the amount of
$200,750. The recommendation was to award the bid to Development
Dimensions International. Ms. Beard mentioned that we would be
reimbursed for this amount.
MOVED by
Trustee Brannan and supported by Trustee Smith to approve the bids.
Roll call
vote:
Ayes:
Brannan, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent:
Canady, Pelleran
Motion
Carried
Chairman
Laverty opened the floor for comments.
No public
comment.
CLOSED
SESSION
MOVED by
Trustee Brannan and supported by Trustee Smith that the Board go
into closed session to discuss the purchase of real property and
consideration of a personnel evaluation.
The Board
entered into closed session at 7:56 p.m.
The Board
returned to open session at 8:35 p.m.
PUBLIC
COMMENT
No public
comment.
ADJOURNMENT
MOVED by
Trustee Brannan and supported by Trustee Proctor for the meeting to
adjourn.
Ayes:
Brannan, Proctor, Rasmusson, Smith, Laverty
Nays: None
Absent:
Canady, Pelleran
Motion
carried.
The meeting
adjourned at 8:38 p.m.
