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Special Meeting
May 1, 2006

Adopted Meeting Minutes

Call to Order by Chairperson

Meeting was called to order at 5:23 p.m.

Roll Call by Secretary to the Board

Present: Smith, Proctor, Pelleran, Brannan, Laverty
Absent: Rasmusson, Canady

Limited Public Comment Regarding Agenda Items

Sally Pierce - Hi, I think I got it down to one sentence. I'm Sally Pierce, President of LCC MAHE. It gives me great pleasure to announced that today MAHE ratified both the Health Care Agreement and the Contract for faculty.

No other public comments.

MAHE Contract

Tim Zeller and Jan Stuart presented the MAHE Contract.

There was a question and answered period.

IT WAS MOVED by Trustee Pelleran and supported by Trustee Smith to approve the MAHE contract.

Roll call vote:
Ayes: Smith, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent: Rasmusson, Canady

Motion carried

Health Care Agreement

Tim Zeller and Jan Stuart presented the Health Care Agreement that to include, AFT, ESP, CTU and MAHE.

IT WAS MOVED by Trustee Pelleran, and supported by Trustee Smith to approve the Health Care Agreement (AFT, ESP, CTU and MAHE Healthcare Agreements).

Roll call vote:
Ayes: Smith, Proctor, Pelleran, Brannan, Laverty
Nays: None
Absent: Rasmusson, Canady

Motion carried

Recommendation of Executive Search Firm

Chairperson Laverty presented information regarding the selection of a search firm for the College President and the CFO. Laverty stated that with the assistance of Purchasing staff, the Committee reviewed 16 search firms who submitted proposals and narrowed them down to 4 finalists. The Committee interviewed 4 firms last week on Tuesday and Wednesday, two each day. Laverty stated that some Board members had expressed and interest or concern about wanting to either interview or have input into the final decision. Laverty reported that the minutes were vague or silent on just what the process was to be. Laverty recalled that the Board had discussed a search committee or a recruiting committee to narrow that field to 3 to 5 firms for the Board to actually interview in a public meeting.

Laverty opened up the issue for Board discussion.

Trustee Proctor stated that he had expressed some time ago that he believed the Board ought to have some input into it. His understanding is that the committee has review a number of responses to the request for proposals, that you have concluded that there are 4 worth considering. Proctor suggested that the Board ought to have the opportunity to interview the 4 finalists and make a determination as to which of those entities will be conducting the search on behalf of Lansing Community College.

Trustee Smith stated that at the last meeting a committee was established and anyone that wanted could be apart of that committee. She stated that the Committee has already gone through this process and now the Board is talking about redoing the process.

Trustee Proctor stated that he is not suggesting that the College redo the process. Proctor suggested that the Board ought to participate in that process by deciding which one of those 4 entities is going to be contracted to conduct the search.

Trustee Pelleran stated that "in all deference to my esteem colleague, Trustee Proctor, we have gone far beyond that, we have finished the process. We interviewed the 4 finalist, which is part of the policies for the procurement office and we worked under the auspices of the procurement office and we did come to a finalist for the search that in no way shape or form prohibited you from serving on the recruitment committee to move through the process of recruitment for both the President and the Chief Financial Officer. But we have finished the procurement process and it would have been most appropriate had you offered your vision for this process last month and or volunteered to be on that particular committee." Trustee Pelleran noted the "Herculean" effort to perform this process in a short time frame set by the Board. Pelleran stated that the effort of reviewing and interviewing the finalists was led by our two esteemed administrative staff people Caroline Duda and Evenly Lynn. Pelleran stated that the committee was satisfied with the applicant pool and happy with the finalist. Pelleran stated that it is not a final process, it's the beginning of the process. Pelleran encouraged Trustee Proctor to step to the plate and serve on the recruiting committee.

Trustee Proctor stated that he recalled no vote by this Board by which a committee was delegated the responsibility of identifying and selecting a search firm to conduct a search for a candidate for the position of President or Chief Financial Officer.

Trustee Smith stated that it was her understanding that the committee was charged with the duties that were implemented. It took place in a public meeting that any Trustee could have been there to witness the proceedings of that meeting. Smith expressed grave concern with having to go back through this process in light of where it is at this point, and that it is not the right thing to do it over again.

Chairperson Laverty noted that we selected three people to be on that committee which does not constitute a quorum, so the process was necessarily public.

Trustee Pelleran stated that it was her understanding tonight that the Board would have received a presentation from staff on the process and be presented with a transmittal agreement which we could vote up or down. Pelleran stated that the process is not complete until this Board takes a vote on whether or not it chooses to hire the Executive Search Firm. Pelleran recommended that the Board follow the process.

Chairperson Laverty asked the staff if they had a presentation for this evening?

Chairperson Laverty asked if staff are still following up on references.

Evelyn Lynn answered yes.

Chairperson Laverty asked if any firm had been told that they are going to be the firm at this time.

Evelyn Lynn stated that they were told to hold off.

Trustee Pelleran asked as a point of clarification who asked them to hold off.

Evelyn Lynn stated that Mr. Tim Zeller had told them to hold off.

Trustee Pelleran asked Tim to explain why he had asked the staff to ask to hold off for the Board.

Mr. Zeller stated that he had asked them to hold off on a recommendation to the Board after a conversation with the Chair that there were some concerns among Board Members with the process.

Trustee Brannon Stated that he thought the charge of the Committee was to come back and narrow the field.

Trustee Smith called for a review of the Board minutes from that meeting so that the Board can have clarity on what the charge was and know how to proceed further.

Chairperson Laverty noted that Trustee Smith said at the last Board meeting this is an extremely critical step in the process and the Board needs to take whatever time is necessary to make sure there is full buy in from the on the firm that to use as we go forward. Laverty noted that "it is not the best interest of the college to go forward until we know that we're all buying in to the particular firm?.and right now I don't think we know."

IT WAS MOVED by Trustee Pelleran and supported by Trustee Smith to table this issue.

Chairperson Laverty did not want to see the issue tabled until we have the opportunity to see what the minutes say.

Trustee Pelleran - This issue is already tabled. It is under Robert?s Rule.

Chairperson Laverty asked Mr. Zeller you look up the procedure for tabling an amendment.

By-Law and Policy Discussion

Chairperson Laverty discussed the working session prior to this meeting. He asked the Board's pleasure about reviewing or approving the policies.

Trustee Pelleran recommended deferring the reading.

Chairperson Laverty asked for other comments.

Chairperson Laverty presented the policies as follows:

EL 202 Executive Limitations, Budgeting and Forecasting
EL 203 Executive Limitations, Financial Conditions
EL 206 Executive Limitations, Communications Counsel to the Board
GP 300 Governance Process, Governments Commitment
GP 301 Governance Process, Governing Style
GP 302 Governance Process, Board Job Descriptions
GP 303 Governance Process, Chairs Role
GP 304 Governance Process, Board Committee Principles
GP 307 Governance Process, Board Members Code of Conduct
BPR 400 Board President Relationship, President
BPR 401 Board President Relationship

Trustee Smith made a motion to accept the policies presented.

Trustee Pelleran asked for a friendly amendment that the policies include changes made in by the Policy Workshop on May 1, 2006.

IT WAS MOVED by Trustee Smith and supported by Trustee Pelleran with the friendly amendment.

Chairperson Laverty asked for discussion.

Trustee Smith felt it was a good working session where staff and Trustees were able to give their input for the changes that have been recommended.

Chairperson Laverty stated that additional policies will be brought to the Board in the near future and that some are a priority for the May 15 Board Meeting.

Motion Carried

Chairperson Laverty asked Mr. Zeller if he had an answer on the Table motion. Mr. Zeller stated that the motion must be approved by a vote of the Board and that the motion was not debatable prior to the motion.

Roll call vote:
Ayes: Smith, Proctor, Pelleran, Brannan,
Nays: Laverty
Absent: Rasmusson, Canady

Motion Carried

Trustee Brannan stated that because Trustee Rasmusson is not back he will provide his information at the next meeting

Closed Session*


Public Comment

My name is Rebecca Britton and I am a student here at the community college, a full-time student. I have kind of run out of other avenues, so I apologize for expressing my frustrations here but it seems to be the next line of place to do so. There is a class MATH 254 that I've been trying to get scheduled. I am one of 16 students who have expressed interest to have this class this summer and however the math Chair is not willing to schedule it with 16 students. Considering that is a high level math class that seems a little questionable and I'm not exactly sure why it's kind of ending there and stalling. When I expressed some concern with the Dean, because I wasn't getting where with the Chair of the math department, I was basically told that it's a higher level math class, if you take is here, take it at State it really doesn?t matter. Well it does matter to me because it cost me much more to take it at State. So I'm kind of at the point where I'm pretty frustrated and I want some kind of explanation on what the policy is.

Cardenas asked Dr. VanKempen to follow-up with the Ms. Britton

My name is Kyle James I am also a student here requesting that MATH 254 is run. I think she stated the situation fairly well. I also have talk to the math Chair and the Dean and have pretty much have not really been told anything. I'm really just? seems like this high level math course with 16 students shouldn?t be an issue to at least allow students to sign up for. At this point they aren?t even willing to put it into the computer system. Again, I'm looking for what the policy is on this situation.

I'm Sally Pierce and I'm just here to say that the issue came up at a member meeting Saturday, when we were doing the ratification, so the faculty are expressing a concern to the union also.

Trustee Pelleran - Sally does the faculty have a position on this?

Pierce - The faculty members I?d talked to, I talked with two math faculty Saturday, and they don't quite understand why the course isn?t being run either. So I talk to them about how to work through the process within there department and I don't know where that's at because I only talked with them Saturday.


IT WAS MOVED by Trustee Pelleran and supported by Trustee Smith for the meeting to adjourn.

The meeting adjourned at 5:58 p.m.

*Motion to accept.

Lansing Community College Trustees

LCC Board of Trustees
Administration Bldg
Phone: (517) 483-5252
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